Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, David Kukle, Steve Walker, Edward Snow, Bud Gladstone, Winifred Zubin, Christina Viafore, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Nick Carbone, Bruce Dolph, Elizabeth DiFalco, Michelle Yost, Mary Crisafulli, Cher Woehl

*
1.  Call to Order:  Ric Coombe called the meeting to order at 6:15pm.

2.  June 19, 2023, Meeting Minutes Approval:  Motion to approve the minutes made by Greg Vurckio and seconded by Ed Snow.  Motion carried.

3.  LAP/SAP Negotiations:  Jeff gave a status update on the LAP/SAP negotiations. Meetings on the LAP/SAP have been very positive, and he anticipated that the upcoming meeting with the City would result in approval and agreement on projects requiring the town/village approval before submission.   This would support the CWT recommendations and address the ongoing concerns regarding to have the Towns and Villages involved in the processes.   Jeff also shared that the State’s draft of the wetlands law should be released in December or January, with the requirement to be adopted by the end of 2024.     It is anticipated that there will be a lot of questions on how to implement the law.   He anticipates that several meetings will occur to identify and address the concerns, issues and solutions.  Jeff will keep the members apprised as this all rolls out.

4. Status of Amended City CE to State:   Regarding the Conservation Easement amendments, Jeff indicated the issues with the SAP need to be completed before moving forward on these amendments.  

Discussion amongst the members occurred centering around the license agreements with landowners for LAP/SAP.  Questions were raised on whether every county must do the same thing and will all be offered the same opportunities, etc.  It was explained that this will likely be a pilot program which will allow the Towns/Villages to review and approve the projects.  If the majority of the Towns/Villages do not opt in then issues will be addressed after the pilot is completed.  after the pilot, the issues will be addressed.  The pilot program will be handled on a ‘project-by-project’ basis.  There will be no blanket yes or no on the proposed projects.  The Towns/Villages will be able to look at the projects individually.

Ric reminded everyone that the core objective CWT is after is changes to LAP and that CWT is one of the people sitting at the table.  He re-iterated that if the main goal is reducing LAP, then we also need some viable form of SAP.  Bottom line if we say NO SAP/NO LAP then we lose everything including our seat at the negotiations.

A question was raised regarding the City’s agreement to case-by-case purchases?  Jeff indicated that the City is open to it.  He reminded everyone that the City will be measuring success based on metrics that will provide answers to “How do we know it will work?”   “How do we know towns will participate?” etc.  Our goal is to demonstrate and provide the answers to these metric questions.  We will need to amend our soil and stream contracts to build these measurements in and to provide full budget items. 

David asked how much leverage a municipality has to include the stewardship needs in the contracts.  Everyone agrees that there is a dire need for robust stewardship in the program.    Jeff acknowledged this to be a very valid point and felt it was appropriate to include these needs in the contracts.

As this discussion was wrapping up, David raised questions regarding a stabilization project where there is a failing slope that needs to be repaired.  Specifically he asked if the Landowner could say no to the project?  And does the city have to say yes to the project?  Jason shared that if the city allows the work to occur they must also get the appropriate permits from DEC.   Ric shared that our overall goal is to want the City to compel and be willing to participate in a good project.  We need to provide sound science supported projects and do a better job at marketing these projects to gain the overall support. 

5.  CWC Report:  Jason shared that everything was going well on the various efforts currently in progress at CWC.  No major issues or concerns to report.

6.  Warrants and Treasurer’s Report:   Bud reported that as of October 31, 2023,
the checking account had $9,519.73 and
the savings account had $120,433.68.  
David Edinger made the motion to accept the Treasurer’s report, seconded by Steve Walker.  Report accepted.  
Bud presented warrant #102 in the amount of $5,563.10 for payment of September legal fees and July-September Administration fees. 
Ed Snow made a motion to pay warrant #102, seconded by David Kukle.  Motion carried.

7.  Other: Ric reminded and asked everyone to keep looking for compelling land swap examples that can be used in the supporting arguments for allowing land swaps.   Ric also reported that the Wastewater Treatment discussions and meetings are continuing.   Ric also shared with everyone that the annual dues letter was sent out on October 12. 

8.  Adjourn:  Motion to adjourn was made by Ed Snow, seconded by Bud Gladstone.  Motion carried.  Meeting adjourned at 7:16 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, David Kukle, Steve Walker, Edward Snow, Bud Gladstone, Will Outsen, Christina Viafore, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin,  Nick Carbone, Bruce Dolph, Michelle Yost, Mary Crisafulli, Elizabeth DiFalco, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:15pm.

2.  May 15,  2023 Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.    

3.  LAP/SAP Negotiations:  Jeff briefed members on the stakeholder meeting sharing that they were able to get universal agreement on the framework which stresses working together as a unified team. This approach was used by Greene County Soil & Water District and the Catskill Center with the goal of establishing a template on the process and how it works.  The exercise with Greene County will demonstrate how to involve towns from the beginning and throughout the process, with decisions made by the local municipalities.  This will be a “bottom up” process with collaborations by the agencies, the municipalities, and the landowner.   Ric suggested we continue as a group to look for more “real-life” examples, showing what works and what doesn’t.   

Jeff also shared that there were concerns at the stakeholder meeting regarding the core LAP and when will it be addressed.  Jeff stated that they will start dealing with this at the July meeting.   He also explained that the LAP Long-Term Acquisition Plan that was distributed to the members is a placeholder document required by the FAD, submitted by the city but subject to further negotiations.   Negotiations are still in progress and will continue until resolutions are agreed upon.  Jeff then gave an overview of the plan, including a brief history of the LAP program.  

4. Status of Amended City CE to State:  Jeff gave a status on the City Conservation Easement amendments, stating that they are awaiting the response from the State.  Nick Carbone shared a letter from DEP to the Town of Roxbury re: Turnaround Construction Request that was denied due to conservation easement restrictions.  A brief discussion of this letter followed.

5.  Exploring Opportunities for Increased Connections to City WWTPs:  Ric and Jason reported on the wastewater treatment facility meeting, sponsored by CWC.  The meeting was attended by CWC, CWT and various municipalities with city-owned wastewater treatment plants.   Ric, Jason and CWT Executive Board members that attended the meeting all agreed it was a great success.  It gave attendees the  opportunity to not only meet others, but exchange ideas and issues.    Margaretville provided input on the challenges they faced dealing with inflow and infiltration (I & I), and how they achieved a successful solution, which entailed hard work on the municipality’s part and holding the city accountable for their end.  Ric stated that the hope was to leave the meeting with a baseline, which would include information on current capacity  and potential growth, and then move forward from there.  He asked that all members reach out to the communities that weren’t in attendance at the meeting to gather more information.  These communities my not have issues but they have knowledge and information that is beneficial to the discussions.      

6. CWC Report:  Jason provided a brief report on the status of various projects in progress at CWC, including the septage feasibility study and the New Kingston and Shokan wastewater projects.  Jason also shared that to date 29 septics have been replaced.  

7.  Warrants and Treasurer’s Report:   Bud reported that as of May 31, 2023, the checking account had $8,902.64 and the savings account had $138,864.76.  Greg Vurckio made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.   Bud presented warrant #100 in the amount of $7,705.50 for payment of June legal fees.  Steve Walker made a motion to pay warrant #100, seconded by David Edinger.  Motion carried.

9.  Dues Report:  Ric shared that there are 5 towns/villages (Hamden, Hurley, Rochester, Shandaken and Village of Hunter) that still have outstanding dues for 2022.  Our goal is to keep these municipalities as CWT members as it will benefit everyone.  He asked board members to reach out to these municipalities and he will as well. 

10.  Adjourn:  Motion to adjourn was made by Ed Snow , seconded by Greg Vurckio.  Motion carried.  Meeting adjourned at 6:59 pm.  

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, Steve Walker, Edward Snow, Bud Gladstone, Will Outsen, Christina Viafore, David Edinger, Greg Vurckio

Others:  Jeff Baker, Jason Merwin,  Nick Carbone, Bruce Dolph, Mary Crisafulli, Heidi Emrich, Sean Mahoney, David Schneider, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:18pm.

2.  March 20,  2023 Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.    

3.  LAP/SAP Negotiations:  Jeff handed out to the group the proposed discussion topics for the upcoming Buffer Protection Workgroup Meeting (scheduled for May 17^th).  He briefed everyone on the on discussions that have occurred which resulted in these proposed topics.  Jeff answered any questions that arose from the group regarding the topics to be discussed at the May 17^th meeting and provided explanations as requested.  Jeff shared his optimism that there will be positive progress in the LAP/SAP Negotiations

4. Status of Amended City CE to State:  Jeff briefed everyone on the status of the revisions to the CE.  The State is currently completing their review of the revisions. 5.  Improving Executive Committee Communications with Member Towns:  Ric opened this discussion with comments on how CWT and CWC need to continue to work together as a unified group, emphasizing that participation and communication are important to success.  He stressed that the more we work together we become a stronger voice as one watershed and we get more accomplished.  Jeff mentioned that some towns have voiced concerns they weren’t being heard or being represented.  It was agreed that a goal of CWT will be to develop a process that will work for all towns in the watershed to support participation and problem resolution.   Ric conveyed that when towns have an issue or concern, they should bring forward to and discuss with CWT, who in turn will work with CWC in finding solutions.    

As part of this discussion, the issue Tannersville is facing with septic hookups was addressed.  Sean Mahoney, Town of Hunter Supervisor and David Schneider, Mayor of Tannersville, attended the meeting to address this issue.   They shared that due to DEP sewer use laws and requirements they cannot move forward and approve the septic hookup for a current resident.   Additionally, the prohibitive law is impeding their ability to move forward with a significant business opportunity.  Supervisor Mahoney and Mayor Schneider asked that CWC and CWT work with them to collectively negotiate a solution that will provide for more flexibility with DEP sewer laws.  They did share that DEP has offered the Storm Water Retrofit Program as a possible solution.  Jeff shared there are 2 different categories to consider—the city owned plants and the municipality owned plants.  Each has their own issues thus resulting in potentially different solutions.  Ric asked the executive board members if they agree with convening a meeting with CWT and the impacted municipalities to discuss the issues and potential solutions.  Members agreed and Ric will work with Jason to schedule the meeting.

6. CWC Report:  Jason reported that the CWC Annual Meeting, held in April, had very good representation from watershed communities and stakeholders attending.   He also reported on the various contracts CWC is in the process of finalizing including the Flood Hazard Program, the Septic Maintenance and the Storm Water Retrofit Project contracts.

7.  Potential Land Swaps:  Ric brought forward a land swap proposal that the Town of Neversink is currently working on.  The Town Board has asked CWT to help with achieving this land swap which entails swapping 2 acres of city-owned land for 2 acres of town-owned land.   The City parkland restrictions come into play on this proposal, however Jeff and Ric both felt that would not be an issue to accomplishing the swap. 

8.  Warrants and Treasurer’s Report:   Bud reported that as of February 28, 2023, the checking account had $6,709.37 and the savings account had $148,732.97.  Ed Snow made the motion to accept the Treasurer’s report, seconded by David Edinger.  Report accepted.   Bud presented warrant #99 in the amount of $7,793.08 for payment of March-April legal and administrative fees.  Steve Walker made a motion to pay warrant #99, seconded by Greg Vurckio.  Motion carried.

9.  Ric requested that we review the dues payment accounting list at the next meeting.  He also asked Bud to look into our current banking interest rates.

10.  Adjourn:  Motion to adjourn was made by Greg Vurckio, seconded by Ed Snow.  Motion carried.  Meeting adjourned at 8:02 pm. 

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Steve Walker, Edward Snow, Bud Gladstone, Winifred Zubin, Greg Vurckio, Bill Federice, Dave Kukle

Others:  Jeff Baker,  Tim Cox, Jason Merwin,  Nick Carbone, Bruce Dolph, Mary Crisafulli, Michelle Yost, Elizabeth DeFalco, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:15pm.

2.  January 16,  2023 Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Winifred Zubin.  Motion carried.    

3.  Conservation Easement Discussion:  Jeff provided an overview on the final Conservation Easement language that was shared with all members prior to the meeting.  A significant change is to remove DEC from the conservation easement decisions.   Jeff asked for approval to move forward with the proposed language, stating that it would then be sent to the State with the goal to get this language out there as segway to the May 30^th meeting on the FAD revisions.  The revised language was discussed by members before a motion was made by Bud Gladstone, seconded by Ed Snow to move forward with the language as proposed.  Motion was carried.

4. Reports:
a.  FAD Deliverables:  Jeff shared that the May 30^th meeting will be at CWC with DEC, DOH and others.  The purpose of the meeting is to explain the work done over the last year to identify a revised Land Acquisition Program that focuses on the stream and flood programs.  He emphasized that this is an important meeting for our elected officials to bring forward their concerns and needs regarding SAP.   It will be an important opportunity for NYC and NYS to hear from towns and their concerns about not being part of the discussions and decisions.  Bud shared that SAP needs to include language that ensures the land is protected but allows for improvements per town requirements.  Jeff agreed that language is needed to effectuate this in the land acquisition program.  Jeff said that this is by no means the last meeting on the subject, and they have until the end of 2023 for a revised SAP.

b.  Streamside Acquisition:  See above

c.  Flood Commission Reports:   Nothing to report

d.  CWC Report:  Jason reported the CWC Annual Meeting will be on April 4, 2023, at 1 pm.  There will be a presentation on the 25 years of CWC—what it is, what it does, etc. 

e.  Below the Reservoirs –  Nick reported that there is a lot of discussion and debate regarding the shutdown of the tunnel and the leaks in the Marbletown aqueducts.  He shared that on April 11^th Jen Garigliano will be making a presentation on this. 

5.   Ric and Jason updated members on the contracts meeting at CWC (hosted by Tim and Jason).  The meeting was successful as it showed a lot of cooperation and unity in identifying what the contract issues are and what is needed to resolve these issues.  The meeting was attended by several representatives from different NYC departments dealing with contracting as well as NYS DOH.  Ric shared an important message of the meeting was conveying to the City that CWC and SWCD watershed contracts are different than other contracts NYC enters into.  CWT/CWC are partners with the city and not simply contractors for them.  This meeting was a good start to what will more than likely be a long process to get the City to understand the concerns of CWT/CWC and the SWCD’s and recognize the need to work together for consistency on our contracts. 

6.  Ric reported on the Economic Vitality study.  The committee is currently looking at the overall scope of the project, attempting to narrow it down so it is more manageable.  The challenge is that there is a diverse group of stakeholders and before the study can move forward the decision needs to be made as to what the goal is and what are the outcomes they want to achieve—what does everyone want to get out of this.   It was shared that a facilitator, who understands the watershed programs, may be required to help guide the committee on this process.  

7.  Ric updated members on the issue surrounding access to sewage plants in the towns.  The concept should be to allow a more comprehensive plan for people to hook up to the septage while also making it easier for the municipalities.  If communities want to grow they need to have a way to get more people hooked up to their septage plants.  The municipalities and NYC need to develop a partnership that will allow for this to happen. Ric and Jeff felt a meeting is needed to further discuss this issue and attempt to reach a workable solution. 

8.  Warrants and Treasurer’s Report:   Bud reported that as of February 28, 2023,
the checking account had $1,261.86 and
the savings account had $157,734.91.  
Bill Federice made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.  

Bud presented warrant #98 in the amount of $4,553.75 for payment of January-February legal fees. 
Steve Walker made a motion to pay warrant #98, seconded by Greg Vurckio.  Motion carried.

9.  Jason reported that DEP is posting 16 job openings for positions to be located at CWC and asked the members to help publicize this so local residents can apply for the jobs.   

10.  Members agreed that there would be no meeting in April and the next meeting will be scheduled for May 15, 2023.

11.  Adjourn:  Motion to adjourn was made by Ed Snow, seconded by Greg Vurckio.   Motion carried.  Meeting adjourned at 7:58 pm. 

January 16, 2023 CWT Executive Board Meeting Minutes

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, Edward Snow, Bud Gladstone, Winifred Zubin, Greg Vurckio, Will Outsen, Christina Viafore, Bill Federice, David Edinger

Others:  Jeff Baker,  Tim Cox, Jason Merwin,  Bruce Dolph, Mary Crisafulli, Heidi Emrich, Elizabeth DeFalco, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:17 pm.

2.  November 22,  2022 Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.    

3. Reports:

a.  FAD Deliverables:  Jeff provided an update on the revised FAD, sharing that there have been significant revisions made to the FAD including a proposal to move away from the core Land Acquisition Program.   Jeff shared that DEP will continue working with the work-groups to redefine the LAP and what it should be.   DEC has indicated they will not expand the SAP until it receives the DEP report.  After discussion and much information sharing, CWT Resolution #1 of 2023, which supports the revisions to the FAD, was brought to the members for approval.   Bud Gladstone made the motion to approve CWT Resolution #1 of 2023, seconded by Bill Federice.  Motion was unanimously approved and carried. 

b.  Streamside Acquisition:  Nothing to report.

c.  Flood Commission Reports:   Nothing to report

d.  CWC Report:  Jason reported the CWC Annual Meeting will be on April 4, 2023.  He also shared with the members that CWC is working on the Storm Water study which will address the design, construction and maintenance of the Inflow and Infiltration systems.  One goal of CWC is to provide ownership of the I&I systems to the local communities rather than the NYC.   Tim talked briefly about septic design providing that it would be more efficient and feasible to have the contract construction handled through the Towns/Villages rather than the city.  Jeff suggested that CWC reach out to CWT to assist with the construction contract language when they get closer to developing this part of the study.

Jason updated members on CWC’s efforts to bring DEP employees onsite at the CWC headquarters.  These efforts have proved successful as DEP employed a new attorney who will reside at CWC Headquarters.  DEP has also established 13 new positions they are currently recruiting for that will also be located at CWC Headquarters.   Ric encouraged CWT members to be advocates to help DEP fill these positions.

e.  Below the Reservoirs –  nothing to report

4.   Ric updated the members on the 2022 Membership Dues received to date.   There are still Towns/Villages that have not submitted their dues payment.  He suggested that educating the Towns/Villages on what CWT does and the benefits of CWT may help keep the membership intact which supports the goal for full participation and unified strength.  He also suggested that any briefings be accomplished with support from CWC.   It was suggested that Cher issue reminders to those Towns/Villages that have not yet remitted their dues payment. 

5.  Warrants and Treasurer’s Report:   Bud reported that as of December 31, 2022, the checking account had $6,807.40 and the savings account had $148,834.88.  David Edinger made the motion to accept the Treasurer’s report, seconded by Bill Federice.  Report accepted.   Bud presented warrant #97 in the amount of $5,547.02 for payment of November-December legal fees and October-December administrative fees.  Greg Vurckio made a motion to pay warrant #97, seconded by Ed Snow.  Motion carried.

6.  Members agreed that there would be no meeting in February and the next meeting will be scheduled for March 20, 2023.

7.  Adjourn:  Motion to adjourn was made by Ed Snow, seconded by Greg Vurckio.   Motion carried.  Meeting adjourned at 7:07 pm. 

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, Edward Snow, Bud Gladstone, Winifred Zubin, Greg Vurckio

Others:  Jeff Baker,  Jason Merwin, Nick Carbone,  Bruce Dolph, Michelle Yost, Mary Crisafulli, Cher Woehl

.

1.  Call to Order:  Ric Coombe called the meeting to order at 6:18 pm.

2.  August 15, 2022, Meeting Minutes Approval: 
Motion to approve the minutes made by Ed Snow and seconded by David Kukle.  Motion carried.    

.

3. Reports:

a.  FAD Deliverables:  Jeff reported that there has been two negotiating sessions with NYC and they are looking at revisions to the land acquisition programs. With a focus on land acquisitions that are tied to flood mitigation and stream acquisition programs.  He reported that the next negotiating session will be in January 2023.  It is the intent to open this January meeting to CWT members, community leaders, DEC, DOH  and other environmental parties.   Jeff also shared that prior to the January meeting, the city attorney is planning on preparing a comprehensive explanation of where they are in this process to give everyone a better understanding.   All members agreed that this would be very beneficial.  Discussion then occurred on options for providing education to the watershed towns/villages collectively so that they have a better understanding of the importance of the watershed and the issues.  Communicating and educating will enable the towns/villages to assist with input on issue resolution and decisions that ultimately impact their areas.  As part of this, there needs to be a mechanism for ensuring ongoing communications and information sharing to all our watershed towns/villages. 

b.  Streamside Acquisition:  Jeff reported that work is being done on a streamside acquisition program that will be community driven.  

c.  Flood Commission Reports:   Nothing to report

d.  CWC Report:  Jason reported that things are going smoothly, and construction is slowing down for now.  Jason also reported that DOH is recommending that NYC does studies in upstate community to identify how the watershed impacts them.   They are looking for academic assistance on these studies.   Jason shared that it is still in the infant stages.  They are focusing on the scope and approach for the study.  Ric said they agreed to look at the original studies (from 15 years ago) as a “baseline” to study against.   Jason shared that CWC is looking at short term rentals and impacts in the septic program.    

e.  Below the Reservoirs –  nothing to report

.

4. Warrants and Treasurer’s Report:   
Bud reported that as of October 31, 2022, the checking account had $8,623.51 and the savings account had $117,195.33.  Greg Vurckio made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.  
Bud presented warrant #96 in the amount of $6,819.12 for payment of August-October legal fees and July-September administrative fees.  David Kukle made a motion to pay warrant #96, seconded by Winifred Zubin.  Motion carried.

5.  Ric explained to members a request that came to CWT, via CWC, from a new homeowner wanting to resolve the issue of hooking up to the sewer system that was connected by previous owner in the past.   Ric did resolve the issue working with DEP and the Town.  However,  he pointed that in the future CWT will assist municipalities on issues and should not be in the business of providing help to individuals.  He will work with CWC on how to avoid this situation in the future.

6.   Ric presented the idea of organizing a facilitated discussion with CWT, CWC, DEC, DEP, etc. and all towns/villages/people across the counties west of the Hudson.  Purpose of this discussion would be to educate and communicate importance of the watershed, issues within the watershed, options for addressing issues, etc.  This would also promote the goal to have all towns/villages working together as a unified group and not as individuals.  Jeff suggested that this would be a great opportunity for addressing the Stream Management contracts that are coming up for renewal, providing the forum to look at these contracts together and not tackling them individually.  Members asked how we would facilitate notifying/inviting everyone.  One suggestion was to send invites to all town/villages and affected organizations and asking them to share with individuals that they deem would benefit from this.  Another suggestion was to ask CWT to handle the invites.   Discussions on this idea will continue.

7.  Members agreed that there would be no meeting in December and the next meeting will be scheduled for January 2023.

8.  Adjourn:  Motion to adjourn was made by Greg Vurckio, seconded by Ed Snow.   Motion carried.  Meeting adjourned at 7:32 pm. 

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, David Edinger, Edward Snow, Bill Federice, Steve Walker, Will Outsen, Christina Viafore

Others:  Jeff Baker,  Jason Merwin, Tim Knox, Nick Carbone,  Bruce Dolph, Heidi Emrich, Michelle Yost, Mary Crisafulli, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:17 pm.

2.  June 20, 2022, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Steve Walker.  Motion carried.    

3. Reports:

a.  FAD Deliverables:  Jeff reported that the comments on the FAD were submitted and there was overall support on the areas discussed.  Jeff also shared that discussions are continuing on the SAP/Land Acquisition Program with the smaller group and DEP, with the next meeting to be held in mid-October.  After that meeting, Jeff foresees opening the attendees to a broader group.    Heidi asked Jeff if there is a timeline available yet for the FAD changes.  Jeff shared that after the October meeting they hope to have a better sense of a timeline. 

Jeff reported that he will be submitting comments to DEC on the Part 360 Regulations which deals with the solid waste regulations and requirements.   The essence of these comments will be that there is no reason for heightened solid waste restrictions in the watersheds.

b.  Streamside Acquisition:  Nothing to report.

c.  Flood Commission Reports:  Nick reported that Jennifer Garigliano, from DEP, may be at the next meeting to discuss the tunnel closure and potential impacts.   

d.  CWC Report:  Jason reported everything is going very well with no major issues.  He will be having a meeting with NYC on the contracting issues but doesn’t anticipate any problems.   Michele asked how often they encounter errors on the septic system replacement estimates that result in additional costs to the project.  Jason shared that this is pretty much typical and that each discrepancy is looked at individual prior to approval. 

e.  Below the Reservoirs –  nothing to report

4. Warrants and Treasurer’s Report:   As Treasure Bud Gladstone was not in attendance at the meeting, Ric deputized David Kuckle as treasurer for this meeting.  David reported that as of July 31, 2022,
the checking account has $611.83 and
the savings account has $132,040.61. 
Steve Walker made the motion to accept the Treasurer’s report, seconded by Bill Federice.  Report accepted. 

David presented Warrant #95 in the amount of $6,991.50 for payment of
June/July legal fees;
April-June administrative fees;
and Dropbox subscription fee. 
Ed Snow made a motion to pay warrant #95, seconded by David Edinger.  Motion carried.

5.  Ric asked members if they agreed to cancelling the September meeting, reconvening in October as hopefully there will be more to report based on Jeff’s meetings.  Members agreed.  Therefore our next scheduled meeting will be October 17, 2022. 

6.  Adjourn:  Motion to adjourn was made by Steve Walker, seconded by Ed Snow.   Motion carried.  Meeting adjourned at 6:50 pm. 

Location:  CWC Headquarters (Arkville, NY) and via ZOOM

Present:  In attendance at CWC: Ric Coombe, David Kukle, Edward Snow, Greg Vurckio, Steve Walker, Winifred Zubin. Attending remotely:  Bill Federice, Scott Grey

Others:  In attendance at CWC: Jeff Baker, Jason Merwin, Tim Knox Bruce Dolph, Michelle Yost, Cher Woehl. Attending remotely: Nick Carbone, Thomas Hoyt

1.  Call to Order:  Ric Coombe called the meeting to order at 6:35 pm.

2.  May 16, 2022, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Greg Vurkio.  Motion carried.    

3. Reports:

a.  FAD Deliverables:  Jeff provided an update on the continuing discussions with DEP on the significant revisions to the Land Acquisition Program.  He shared that there have been very productive meetings with Delaware and Greene Counties, including their Planning and Soil & Water organizations, where they have been identifying examples of the flood hazard and stream management projects that have successfully integrated with the Land Acquisition Program and that will work with FAD. 

Jeff shared that there would be another meeting with DEP in the upcoming weeks.  He anticipates in July there will be a meeting that will have much broader group in attendance.  All in all, the discussions have been very promising and positive and feedback from the city has been very supportive.   Jeff reminded everyone that CWT obtained approval to submit our FAD comments by July 1, 2022.  He shared that the CWC comments to the FAD are very good, and for the most part CWT is in support of them.

Jeff communicated to the members his outline for the CWT comments, which will focus on two primary areas:

• CWT’s support of the revisions to the water supply permits to comply with the Land Acquisition Program (LAP) and,
• CWT’s support on the majority of the CWC comments, especially those related to the issues of contracting including the “after the fact” audits, the ongoing requests for documentation, and the delays in releasing payments.  

Jeff also shared that he is proposing the need for a better mechanism for resolving contract issues, suggesting that DOH create a contract ombudsman in their office to assist with the contract issue resolution. 

Jeff is recommending the only recommendation that CWT not support on the CWC comments to the FAD revisions is CWC’s request to have DEC be named as the primacy agency for the City’s drinking water.  Jeff then provided an overview on the background surrounding who administers the Safe Water and Clean Water Acts for New York.   DEC administers the Clean Water Act which regulates what gets deposited in the rivers and streams.  DOH administers the Safe Water Act which regulates what comes out of our tap.  He stated that while the recommendation from CWC to put this under one agency was reasonable, and would be more efficient, it would require significant legislative changes which would take time to occur.   Tim (Knox) did clarify that CWC is recommending that primacy for the FAD be shared between DOH and DEC.  Tim acknowledged that CWC recognizes this is more a ‘long-term’ solution due to the legislative changes needed to make this happen.  Jason (Merwin) added that the CWC intent was to get this issue on the table to get the right parties thinking about it.  Ric asked Jeff to frame the CWT comment on this in a way that is reflects our understanding of the benefits to this proposal and that we recognize it is a long-term solution.  Ric also reiterated that we need to develop our relationships and communicate “our story” to the various Boards, the communities and the elected officials.  The upcoming meetings with the DEP Commissioner are the first step to achieving this. 

Jason shared that CWC has an upcoming meeting with the Commissioner and will be asking that they assign positions and staff to be housed in the vacant offices at the CWC building.  By having staff onsite, it would result in better communications and more efficient and effective discussions on issues and potential solutions.   Ric agreed, again stating that this is a partnership that must be built on trust.  Working together as a partnership is the key to moving forward.  

b.  Streamside Acquisition:  Ric addressed the comments and questions received by Steve (Walker) regarding the SAP.   Specifically, Steve had concerns on:

• Town & County infrastructure maintenance and improvement as well as expansion,
• Non-compliance with local land use laws (subdivision, etc.)
• Back door land acquisitions by DEP
• Some definitions/parameters need to be clarified with respect to potential acquirable properties

While most of these concerns have been addressed Steve still had questions regarding how DEP can enter into contracts without adhering to the town subdivision regulations.   Both Ric and Jeff indicated that while they haven’t seen a contract, they assume they get the town agreements before proceeding.  Ric stated that these subdivision issues should be managed at the local level, thereby becoming each individual town’s decisions.  If it’s okay with the town based on the contracts they have with DEP, then that may be a reason for the subdivision, clarifying that they would be looked at on a case-by-case basis.  Jeff reiterated that this supports the overall goal to narrow the acquisitions to what is necessary and beneficial to provide for water quality while maximizing the amount of land that is being developed.   Ric closed this discussion by acknowledging Steve’s concerns are all real issues that CWT needs to work on.

c.  Flood Commission Reports:  Nick (Carbone) reported that the tunnel closure will be delayed until next year. 

d.  CWC Report:  Jason reported that CWC has been primarily working on the comments to the FAD revisions and shared that he has received positive feedback from several entities.  He also reported that CWC will be providing a generalized letter to DEP regarding the evaluation of their contracts.  In the past, each contract had a separate evaluation completed on how DEP administered the contract.   This year, due to the FAD revisions and comments, CWC decided to provide a more generalized evaluation.

e.  Below the Reservoirs:  nothing to report

4.  Jeff  reported on the DEC proposed changes to the 360 Regulation that govern solid waste and solid waste management.   What will impact CWT is the restrictions on the use of various types of fill in the watershed, including how you can use concrete aggregate, brick fill, etc.  DEC is proposing severe restrictions in NYC watershed, making it like what they are doing in Nassau and Suffolk counties.  It appears these changes are coming from the Watershed Inspector General, not NYC or DOH.  Jeff will be working with Delaware County on the comments to these changes.  He shared that the “basic rule” is that there must be a scientific basis to put in a restriction that will restrict more.  If it is something that is warranted to maintain water quality for the city a compensation scheme needs to be worked out from the city as the general rule is we should not bare additional regulations that would not apply statewide solely for the benefit of the city receiving it’s FAD.  Jeff shared there will be virtual public hearing on July 19^th with comments due by July 25^th.   Nick raised the concern that this could have significant impact to composting in the watershed, with potential of closing sites.  There will be several restrictions on sites adjacent to the stream corridors.  Nick is scheduled to meet science consultants and will have more input on this soon.

5. Warrants and Treasurer’s Report:   As Treasure Bud Gladstone was not in attendance at the meeting, Ric deputized Greg Vurckio as treasurer for this meeting.  Greg reported that as of May 31, 2022, the checking account has $3,743.49 and the savings account has $131,997.93. 
Dave Kukle made motion to accept the Treasurer’s report, seconded by Bill Federice. 
Report accepted.  
Greg  presented warrant #94 in the amount of $3,132.08 for payment of May legal fees.  
Steve Walker made a motion to pay warrant #94, seconded by Ed Snow. 
Motion carried.

6.  Bill raised a concern regarding DEP contracts and use of local contractors.  Members discussed this concern and the overall bid process.  

7.  Adjourn:  Motion to adjourn was made by Greg Vurckio, seconded by Winifred Zubin.   Motion carried.  Meeting adjourned at 7:30 pm.

May 16, 2022, CWT Executive Board Meeting Minutes
Location:  ZOOM

Present:  Ric Coombe, David Kukle, Bud Gladstone, David Edinger, Bill Federice, Edward Snow, Greg Vurckio, Steve Walker,  Greg Kroyer, Bennett Ratcliff,  Christina Viafore

Others:  Jeff Baker,  Jason Merwin, Nick Carbone, Bruce Dolph, Thomas Hoyt, Michelle Yost, Cher Woehl, Anna Lehr Mueser (visiting graduate student)

1.  Call to Order:  Ric Coombe called the meeting to order at 6:18 pm.

2.  April 18, 2022, Meeting Minutes Approval:  Motion to approve the minutes made by Bud Gladstone and seconded by Steve Walker.  Motion carried.    

3. Reports:

a.  FAD Deliverables:  Jeff provided a report of the Revised FAD that was issued for review on April 20, 2022.  Jeff shared that he would be providing an overview of the FAD, when it came about and how we got to where we are today.  He shared that the comments to the revised FAD are due by June 3, 2022.  As the revised FAD is an extensive document requiring significant review, the members agreed to request an extension of time for submitting CWT review input.   The motion to direct Jeff Baker to write to NYSDOH to request an extension for written comments on the Draft Revised FAD until July 31, 2022, was made by Steve Walker, seconded by Ed Snow.  Motion carried.    Jeff shared that CWT would need to go into executive session to continue the discussions on the FAD, based on the information to be shared.

b.  Streamside Acquisition:  nothing to report

c.  Flood Commission Report:  nothing to report 

d.  CWC Report:  Jason reported that DEP issued a letter accepting the historical septage numbers.  The contracts were to be effective immediately.  Jason also reported that he and Tim (Cox) are working on the CWC responses to the revised FAD.  A special meeting of the CWC Board will be held on May 23^rd to obtain all FAD comments.   Greg asked Jason if they are accepting new septic projects, to which Jason responded yes they are fully open and ready to move forward.

e.  Below the Reservoirs – nothing to report

4.  Members agreed to address an additional meeting information prior to Executive Session.   Following items were addressed:

• Ric indicated that it is time to issue the annual dues letter.  Jeff will work with Cher on this.
• Nick asked members if anyone had experienced or heard of any issues with farmers wanting to rent from DEP.  He indicated that the agreements are very restrictive and extensive.  Bud shared that there were issues last year with the licenses, but he has been in conversation with Paul Rush, new manager of the program, to resolve some of the issues.  Ric shared that he is a lease holder for some hay land and has not experienced any issues.  Members were asked to ‘keep their eyes and ears open’ and report on any problems they become aware of.

5. Bill Federice made the motion, seconded by Bud Gladstone, to move into Executive Session for further discussion on the FAD contract.  Motion carried.   At 6:42 p.m. CWT Executive Board Members and required attendees moved into Executive Session where Jeff Baker briefed everyone on ongoing negotiations with FAD.  No actions were taken in Executive Session.   At 7:15 p.m. Steve Walker made the motion, seconded by Bill Federice, to return to regular CWT meeting.  Motion carried.

6. Warrants and Treasurer’s Report:   Bud reported that as of April 29, 2022,  the checking account has $2,349.92 and the savings account has $136,974.07.  Steve Walker made motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.   Bud presented warrant #93 in the amount of $3,606.70 for payment of April legal fees.  Greg Vurckio made a motion to pay warrant #93, seconded by David Edinger.  Motion carried.

7.  Christina asked if CWT meetings could be ‘hybrid’ meetings, being attended in person and through ZOOM.  Jeff reported that after June 1, 2022, hybrid meetings would be available, making sure that everyone was aware that to have a quorum there must be at least 5 members in attendance in person.  Bud suggested that Cher sends an email to members prior to the meeting to find out who would be attending in person vs. attending via ZOOM.

8.  Adjourn:  Motion to adjourn was made by Greg Vurckio, seconded by Bud Gladstone.  Motion carried.  Meeting adjourned at 7:19 pm. 

Location:  ZOOM

Present:  Ric Coombe, David Kukle, Bud Gladstone, David Edinger, Bill Federice, Edward Snow, Greg Vurckio, Steve Walker, Winifred Zubin, Scott Grey, Greg Kroyer, Bennett Ratcliff,  Christina Viafore

Others:  Jeff Baker, Tim Cox, Jason Merwin, Nick Carbone, Bruce Dolph, Thomas Hoyt, Michelle Yost, Heidi Emrich, Lillian Brown, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:46 pm.

2.  Ric welcomed everyone and asked Jeff to share the results of our recent elections.  Jeff introduced himself to the new members (the counsel for CWT) and shared the following:

• From Delaware County – Regular members are  Wayland (Bud) Gladstone, Edward Snow (new), and Winifred Zubin (new).  Alternate members are Shayne Moshier, Will Outsen (new) and Christina Viafore (new).
• From Greene County – Regular members are David Kukle and Steve Walker.  Alternate members are Greg Cross (new) and Greg Kroyer (new).
• From Schoharie County – Regular member is Bill Federice.  Alternate member is Lester Parker.
• From Sullivan County – Regular member is Ric Coombe.  Alternate member is Scott Grey.
• From Ulster County – Regular members are David Edinger (new) and Greg Vurckio.  Alternative members are Drew Boggess and Bennett Ratcliff (new).

Ric congratulated our new members and encouraged everyone to participate as CWT moves forward with the focus on the future of the watersheds. 3.  March 21, 2022, Meeting Minutes Approval:  Motion to approve the minutes made by Steve Walker and seconded by Bud Gladstone.  Motion carried.

4.  Election of CWT Officers:  Ric opened the vote for the new CWT officers by first sharing who the current officers are: Ric Coombe-Chairman, David Kukle-Vice Chairman and Bud Gladstone-Treasurer.  Ric asked for a motion to elect new officers, either by individual positions or by keeping the current slate of officers.   Steve Walker made the motion to retain the current slate of officers.  Bill Federice seconded the motion.  Ric called for the members roll call vote as follows:

CWT Member Wayland (Bud) Gladstone       voting              Yes

CWT Member Edward H. Snow                        voting              Yes

CWT Member Winifred Zubin                        abstain                                   

CWT Member David Kukle                             voting              Yes

CWT Member Steve Walker                           voting              Yes

CWT Member William Federice                     voting              Yes

CWT Member Ric Coombe                             voting              Yes

CWT Member David Edinger                          voting              Yes

CWT Greg Vurckio                                          voting              Yes

Motion to retain the current officers was carried with eight (8) yes votes and one abstain.

5.  Reports:
a.  FAD Deliverables: 

• Jeff provided the history and background on the septage issue CWC with support from CWT are currently working to resolve.   The issue lies with the amount of septage NYC is willing to accept from the watersheds.  Jeff provided an in-depth explanation of the watershed agreements with DEP that were put in place in 1997 and then revised in 2016.  Jeff then turned the discussion over to Ric and Jason (Merwin) to share the results of the meeting they had with DEP Deputy Commissioner Paul Rush on Monday, April 18^th, 2022, at the DEP office in Arkville.
     
• Both Ric and Jason felt the meeting was very productive and positive, sharing that Deputy Commissioner Rush understood the concerns brought forward by CWC and acknowledged the oversight that occurred when DEP reviewed the watershed agreements and septage amounts.     Deputy Commissioner Rush said that they are capacity constrained and need to look at options for sludge removal from their plants.  He also shared that they would return to historical amounts allowed as they continue to work with CWC and CWT on short-term and long-term solutions to this problem.   DEP emphasized their commitment to working towards mutual solutions and would be providing CWC a letter summarizing the meeting and short-term solution.
    
• Regarding the Delaware County Draft Resolution on the Septage Issue that was shared with members, Ric explained that while CWT supports the resolution,  official response will be held in abeyance until the letter from DEP is received.  In the event the DEP letter is unsatisfactory to CWT, then authorization will be provided to Jeff, with consultation from Ric, to move forward with an official complaint consistent with the Delaware County Resolution to the Partnership Council.  David Kukle made the motion to provide Jeff this authorization, Greg Vurckio seconded the motion.  Motion was carried.
   
• Jason shared that CWC will also move forward with a resolution to the Partnership Council in the event the DEP letter is not satisfactory.
    
• Once the DEP letter is received it will be shared with members and determination will be made if resolutions to the Partnership Council will be required.
   
• Ric closed this discussion thanking Jason, Tim (Cox) and Delaware County for reaching out to CWT for support and for assisting to lead this effort.

b.  Streamside Acquisition: 

• Jeff reported that the Land Acquisition Program is currently up for renewal and that SAP is currently being reviewed for extension.  One focus is on how to address the many issues communities have with SAP.  Jeff shared that discussions with NYC occurred in the previous week  and were very positive and encouraging.  Discussions will continue to move forward with small groups at first, then expanded to include others, with the goal to present a collective view to the State that has buy-in from the watershed communities.
  
• Jeff also reported that discussions are continuing on the conservation easements and provided an explanation on what conservation easements are and what changes they are attempting to make.
  
• Michelle shared that NYC is looking for a project that could demonstrate how land swapping could work and be successful. 

c.  Flood Commission Reports – nothing to report—Ric explained to new members what this entailed.

d.  CWC Report –  Jason reported the following:

• The CWC Annual Meeting had their annual meeting and reelected new board members.
• CWC is still working on negotiating the contracts reported on in previous meetings.

e.  Below the Reservoirs – nothing to report

6. Warrants and Treasurer’s Report:   Bud reported that as of March 31, 2022, 
the checking account has $1,501.99 and
the savings account has $139,951.85. 
Greg Vurckio made motion to accept the Treasurer’s report, seconded by David Edinger.  Report accepted.   Bud presented warrant #92 in the amount of $1,745.17 for payment of March legal fees of $573.50 and January – March administrative fees of $1,171.67.
Edward Snow made a motion to pay warrant #92, seconded by David Edinger.  Motion carried.

7.  Adjourn:  Motion to adjourn was made by Greg Vurckio, seconded by Bill Federice.  Motion carried.  Meeting adjourned at 7:41 pm.