Location: CWC Headquarters (Arkville, NY)

Present: Ric Coombe, Scott Grey, David Kukle, Steve Walker, Bud Gladsone, Glen Faulkner, Ritchie Gabriel, Will Outsen, David Edinger, Greg Vurckio

Others: Jeff Baker, Tim Cox, Jason Merwin, Gemma Young, Jessica Fiedler, Michelle Yost, Nick Carbone, Robert Drake, John Wimbush, Joan Lawrence Bauer, DEP Deputy Commissioner Paul Rush, DOH Bureau of Water Supply Protection Chief Patrick Palmer, DOH Engineer Mike Maloney

1. Call to Order: Ric called the meeting to order at 6:15 pm. 

2. February 16, 2025, Meeting Minutes Approval: Motion to approve the minutes made by Bud Gladstone and seconded by Steve Walker.  Motion carried.   

3. Ric began the meeting by welcoming DEP Deputy Commissioner Paul Rush.  Ric shared that this will be Mr. Rush’s last meeting with CWT in his role with DEP as he is retiring in June 2026.  Ric thanked Mr. Rush for all his efforts that helped to build a strong relationship between DEP and CWT.  Mr. Rush thanked CWT for the role we have played in bringing together the City and the Catskills Watershed.  He shared that he was fortunate and honored to be a big part of this work and wished the CWT well in its future endeavors.   Ric stated that Mr. Rush has left “shoes” that will be hard to fill.  He reminded members that we are dealing with new members at DEP, and it would behoove us all to remember the partnerships CWT and Mr. Rush have established and strive to continue moving forward in a positive way focusing on our common goals. 

4. 2027 FAD Revisions Process & Timelines:  Ric introduced Patrick Palmer from the DOH Bureau of Water Supply Protection.  Ric shared that Mr. Palmer is leading the discussions on the FAD revisions and in the spirit of cooperation Mr. Palmer asked to meet with CWT to review the FAD process and timelines and respond to any questions members may have.

Mr. Palmer began his discussion by reviewing DOH information on the filtration avoidance systems, including the specific criteria these systems must meet.  He then proceeded to explain the various components within the current FAD that must be addressed during the revision discussions.  He did share that they will be reviewing the Compliance Assessment Report which contains information on the City felt they did over the past 5 years.  Mr. Palmer reviewed the schedule (as depicted below) with everyone, sharing that meetings will occur with CWC, EPA, Delaware County, East of the Hudson representatives, DEC, and DEP as they progress through the schedule.  Mr. Rush shared that the NYCDEP White Paper report on the Future of Filtration Avoidance was scheduled to be released within the week and assured CWC and CWT that a copy will be provided.   David Edinger asked if DOH sees anything other than land acquisition issues coming up in the FAD review.  Mr. Palmer stated that they will be looking at the side agreement to determine what should be in the FAD.  He also said that there are new water quality challenges that will be addressed in the FAD but reminded everyone that it is too early in the process to state what else may be included.   Ric thanked Mr. Palmer for attending the meeting.  He shared that we appreciate Mr. Palmer taking the time to share this information on the FAD revision process and look forward to continued collaborations with him and DOH.  Jeff also thanked Mr. Palmer, sharing that he has been great to work with, always being helpful and honest.   Jason echoed these sentiments, sharing that Mr. Palmer has been an outstanding resource to CWC. 

FAD REVISION SCHEDULE:

.

5. Update of Side Agreement Implementation & Status of Amended City CE to State: Jeff reported that the amended conservation easements included with the Side Agreement are being held up by DEC due to the environmental groups’ complaint that they were not included in the signing.  The environmental groups filed a complaint, protesting the side agreements and calling for the Watershed Protection and Partnership Council to convene to review.  Jeff reported that he learned that Riverkeeper filed Article 78 lawsuit against the City, challenging the City signed the Side Agreement without complying with SEQRA.

Jeff shared that there has not been any movement on the conservation easements and the protest by Riverkeeper may continue to cause delays.  DEC will start the process soon to amend the Water Permit and that should address some of Riverkeepers’ concerns.  Jeff asked members to let him know if any of their towns have projects held up because of the conservation easements not moving forward. 

Jeff also provided additional information on the FAD revisions and the wetland regulations.  Regarding the FAD revisions, he stated that we want to be involved as much as possible.  He shared that we need to start identifying where we can eliminate excess regulations and excess time with the process, including the processes for the storm water and septic programs. He also shared that an Albany court annulled the new wetland regulations because DEC did not comply with SEQRA during the promulgation.  Anyone with a wetlands permit pending or anyone questioning where the wetlands are or if they have them on their land are currently in limbo until this is resolved. 

Will Outsen asked if the schedule for the side agreement rollouts is on hold.  Both Ric and Jeff indicated that we are moving with the action items as identified and scheduled. 

6. CWC Report: Jason reported that DEP will be attending the CWC May 6 meeting to present their 2026-2030 Bureau of Water Supply (BWS) Strategic Plan.  DEP wants to also provide this presentation to CWT and WAC and asked if they could be invited to the CWC meeting.  Ric and Jeff agreed on behalf of CWC that this would be feasible and members would attend the May 6 CWC meeting, if available.  Jason said that he would provide the full schedule of the CWC meeting in the event any members wanted to observe how a full day of committee reports, discussions, and decisions occur with the CWC Board.   Ric re-iterated that attending the CWC meeting would be a valuable experience for our board members and that understanding the DEP BWS Strategic Plan is important to CWT. 

Jason continued with the CWC report by sharing that they are putting together the final list of land swaps parcels for the City.  He also shared that the City is working on the future storm water contracts, but the septic acceptance and I & I contracts are still moving slowly in the process. On closing, he reminded everyone that the CWC Annual meeting will be on July 14, 2026, at 11:00 pm at the CWC Headquarters.

7. Warrants and Treasurer’s Report: Bud reported that as of March 31, 2026,
the checking account was $9,208.57,
the savings account was $66,581.85 and
the CD was $54,450.86.  
Steve Walker made the motion to accept the Treasurer’s report, seconded by David Edinger. Report accepted. 

Bud presented Warrant #124 in the amount of $2,942.75 for payment of the February and March legal and administrative support fees. 
Greg Vurkio made the motion to pay Warrant #124, seconded by Glen Faulkner. Motion carried.

8. Other – Membership Dues Committee Report: Ric prefaced the membership committee report by sharing how we got to this point of reviewing the membership dues and where we will go from here.  He then turned the floor over to the committee: David Kuikle, David Edinger and Will Outsen.  David K. explained to members that the committee spent the past months reviewing all the available data, including census data, to derive at their recommendations.  He then turned the floor over to David Edinger.  David E. explained that after reviewing all the data, they worked through several different models to develop the most equitable method for determining the membership dues per county, town, and village.  He shared that they kept the tiers the same as in past years, but lowered the rates, bringing down the total amount of membership dues collected by $10,000.  David further shared that many towns/villages’ membership dues were reduced by approximately $200 and the county membership dues remained the same at $2,250.   Ric thanked the committee for all the work on the membership dues and shared that the new rates will go into effect in 2027.  He asked for a motion to accept the report.  Motion was made by Steve Walker, seconded by Will Outsen.  Motion carried.  Jeff will draft a resolution on the revised membership dues and their effective date.  The 2025 membership dues letter will be issued this year and will explain the changes to future membership dues.

9.Adjourn: Motion to adjourn made by Greg Vurkio, seconded by Glen Faulkner. Motion carried.
The meeting adjourned at 7:10 pm.   

Location: CWC Headquarters (Arkville, NY)

Present: Ric Coombe, Scott Grey, Steve Walker, Bud Gladsone, Ed Snow, Ritchie Gabriel, Will Outsen, Jeff Gearhart, Bill Federice, Greg Vurckio

Others: Jeff Baker, Tim Cox, Jason Merwin, Gemma Young, Jessica Fiedler, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer, Janet Tweed, John Windham

1. Call to Order: Ric called the meeting to order at 6:15 pm. 

2. December 15, 2025, Meeting Minutes Approval: Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3. Ric began the meeting by sharing information on the changes within DEP.  He explained that Rit Aggarwala has retired as Commissioner of DEP. His replacement is Lisa Garcia.  Commissioner Garcia has extensive experience with environmental and climate issues in both the public and private sectors. Ric proceeded to provide members with updates on two important positive actions for the watershed completed by former Commissioner Aggarwala before his departure.  Recognizing that the Community Vitality Study was not a complete picture, former Commissioner Aggarwala engaged the Mackenzie group to complete further research on the impacts of the city and city programs on economic development in the watershed. Ric reiterated that the intent is not to replace the study previously done but rather to augment it with the city information.   Michelle questioned if the city will be including the outdoor and recreational areas in their economic development study.  Ric and Jason responded that the Mackenzie study is almost completed, and they did not believe the study would reach out to the individual counties.  Jason advised Michelle to review the study completed through CWC and identify what areas need to be addressed further including what needs to be refined and improved on and the priorities. She should bring this info to CWC and CWT so they can discuss and resolve them with the city.
The second action taken by former Commissioner Aggarwala deals with the land swaps.  He directed staff to work with the city maps to identify swappable parcels and asked that CWT do the same.  CWC reached out to the counties asking they identify potential parcels, including landmarks and other areas.  Ric emphasized the importance of towns to come forward with the list of potential swaps.  Bud asked if swaps are identified for DEP, does DEC have to approve the swaps and get involved for the easements. Ric responded that DEC remains as part of the process and while he has seen no indications that DEC would not be supportive, he cannot say that there may still be delays and roadblocks to overcome. 

4. Update of Side Agreement Implementation & Status of Amended City CE to State: Jeff reported that DEC is working with a new administration and new roster of staff who are just getting on board.  They have minimal knowledge of what has been worked on and agreed to over the past three years therefore we see limited activity on the Side Agreement and Conservation Easement Agreement.  Jeff did share with DEC the urgency of the conservation easement agreement and its process which is required to approve any land swaps for easement.    

5. CWC Report: Jason shared that there are a lot of contracts in the queue to support the side agreements but due to the administrative changes in DEC there has been minimal activity on this to date. He reported that CWC received 36 applications for the public education grants and that 13 applications have been received for the workforce development program.  He updated members on the CWC annual meeting which will be scheduled in July this year.  Jason presented a comprehensive slide show on the CWC Septic Program which demonstrated the septic work completed through CWC.  Ric commended CWC on the outstanding job running the Septic Program, which is a benefit to homeowners and the watershed. 

Tim addressed the release of the Hamlet Letters by CWC to the towns and villages.  Under the original MOA, every 5 years towns and villages were given the opportunity to act on what land acquisitions would be allowed in their hamlets.  The towns and villages would submit their Hamlet Letters which would waive acquisitions, limit the acquisitions to specific areas, prohibit any acquisitions, or allow for all acquisitions identified by the city.  The window for submitting these letters is now to June 2026.   With the new side agreement, land acquisitions can only occur in priority areas 1 and 2 thereby not impacting those towns and villages in priority areas 3 and 4. Because of this CWC is planning on sending letters to only the towns and villages in priority areas 1 and 2.  Ric asked that CWC send letters to the towns and villages in priority areas 3 and 4 explaining why they do not have to submit the Hamlet Letter.  Not notifying these towns and villages could cause confusion, especially as there have been changes in their town/village boards over the past 5 years and they may not be familiar with these past and current requirements.

6. Warrants and Treasurer’s Report: Bud reported that as of January 30, 2026,
the checking account was $5,132.52,
the savings account was $73,470.24 and
the CD was $54,450.86.
Ed Snow made the motion to accept the Treasurer’s report, seconded by Steve Walker. Report accepted.  
Bud presented Warrant #123 in the amount of $5,941.40 for payment of the December 2025 and January 2026 legal and administrative support fees.  Steve Walker made the motion to pay Warrant #123, seconded by Bill Federice. Motion carried.

Will asked what the process was to refresh the checking account with enough funds to cover the warrant.  Ric explained that Delaware County Fiscal Affairs is responsible for managing the CWC funds and oversees all transfers of monies as needed for the checking account.

7. Adjourn: Motion to adjourn made by Greg Vurkio, seconded by Bill Federice. Motion carried. The meeting adjourned at 7:30 pm.  

Location:  CWC Headquarters (Arkville, NY)

Present:  Scott Grey, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer, Robert Drake, Hope Costa

1.  Call to Order:  In the absence of Chair Ric Coombe, Vice-Chair David Kukle called the meeting to order at 6:21 pm. 

2.  November 17, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3.  LAP/SAP Negotiation Update:  Jeff reported that negotiations on the Side Agreement have successfully ended.  Key items in the agreement included the City limiting land acquisitions and agreeing to continue with funding of current programs.  There were also several new initiatives included in the final agreement and Jeff suggested members read the document provided to them to get the details on these initiatives.  Jeff shared that this final agreement contains almost everything we were asking for and that the remaining items will be addressed in the discussions on the FAD revisions.  The City has committed to working with CWT on development of the new 2027 FAD.  The City is also committed to working with CWC and CWT to improve the current septic programs.

Jeff said that it’s up to us to create the documents required to implement the Side Agreement, sharing that it will take significant effort to do so and members need to be proactive in doing this.  David K. asked what the next steps with the Side Agreement are.  Jeff shared that the agreement has been signed by everyone except CWT.  At this point Jeff distributed the CWT Resolution which would authorize the signing of Side Agreement.  After a brief review of the document, David Kukle made the motion, seconded by Glen Faulkner, to approve the resolution.  The motion was unanimously approved by roll call of the CWT Board Members.

Jeff then addressed the letter from CWT to Ms. Kate Malcolm regarding the Water Withdrawal Permit.  Board members were provided with a copy of the letter, which Jeff proceeded to explain its contents.  Jeff does not anticipate any issues resulting from this letter, sharing that had yet to see the comments from the environmental organizations.  Jeff did share that comments were received from the new Watershed Inspector General, however he did not anticipate that there would be issues as we move forward.

4.  Status of Amended City CE to State:  Jeff reported that the status remains the same and we have not received anything from DEC to date.

5.  CWC Report:  Jason provided a comprehensive report on the CWC statistics for 2025, including that CWC awarded 1000 grants last year.  He shared that the Town of Olive approved the bids for the Shokan project.  Bids totaled $74 million.   Jason reiterated Jeff’s comments regarding the approved Side Agreement and new initiatives.  While the Side Agreement does include expansion to existing CWC programs, it also provides several new programs including the Workforce Development program.  Jason shared that the contracts and processes for these new programs will take time to develop and implement.  He asked that Board Members understand and share with their respective communities implementation of the new programs will happen but not overnight so please have patience.   Jason also requested help from CWT in identifying the needed upgrades for I & I or regular septic plants.  He asked Board Members to provide CWC with data on their I & I plans, their workflows, etc.   This will help CWC with the development of the new programs.  Jason then reported that the Community Vitality Study final report will be available by the end of the week.  

David K. asked if there have been any applications received for the Workforce Development Program.  Gemma Young, WDP Program Manager, communicated that there have been several good inquiries.  The deadline for submitting the applications is early February and she recommended that, due to the extensive paperwork involved in the process, the sooner the applications are submitted the better for everyone involved.  David then asked how would private firms, such as engineering firms, apply for the program.  Gemma suggested they partner with other organizations that qualify to apply, stating they need to have a good plan to establish a robust training program.  She further explained that partnering would be the better option for the smaller private organizations who may face challenges trying to implement a workforce development program within their company. 

In closing the CWC report, Jeff and Jason both echoed to the Board Members to reach out to CWC with any Wastewater Treatment Plant issues they have.  This includes technical and logistic issues on contracts, issues with DEP, etc.   They emphasized the importance of everyone coming together as a united front with one voice.  Jeff told members to not wait until CWC has the program up and running, but to provide documentation to Jason now so that issues and problems can be addressed during the development phase.  

6.  Warrants and Treasurer’s Report:  Bud reported that as of November 28, 2025, 
the checking account was $11,556.62,  
the savings account was $73,343.27 and
the CD had $52,306.30. 
Ed Snow made the motion to accept the Treasurer’s report, seconded by David Edinger.  Report accepted.  
Bud presented Warrant #122 in the amount of $6,412.00 for payment of the November legal and administrative support fees. 
Ed Snow made the motion to pay Warrant #122, seconded by David Edinger.  Motion carried.

7.   Other:  David K. provided an update on the Membership Dues Committee, sharing that the committee is currently completing their research.  He asked the Board Members for any ideas or suggestions on the membership dues.  Jason shared that CWC has data on towns that indicated they do not feel they are getting support from CWT.  He will share this with the membership committee for inclusion in their research.

Jeff reported on Ric’s behalf that we will NOT have a meeting in January and will reconvene in February. 

8. Adjourn:  Motion to adjourn was made by Greg Vurkio, seconded by Ed Snow.  Motion carried. 
The meeting adjourned at 6:57 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, David Kukle, Bud Gladsone, Ed Snow, Ritchie Gabriel, Will Outsen, Jeff Gearhart, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Jessica Fiedler, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer, Robert Drake, Roger Hannigan Gilson

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  October 20, 2025, Meeting Minutes Approval:  Motion to approve the minutes made by Bud Gladstone and seconded by Ed Snow.  Motion carried.   

3.  Ric opened the meeting by addressing the membership dues.  Questions have come forward in the past regarding how the current dues levels were determined.  As the history of membership dues has not been easily identified, Ric suggested creating a membership dues committee to evaluate the current dues structure and recommend to the board options for dues as we move forward.  The board members agreed, and the membership dues committee comprised of David Kuckle (committee chair), Will Outsen and David Edinger was formed.  Ric asked the committee to look at alternatives on how to allocate fair and equitable membership dues across all participating watershed communities and counties, stating that size should not be the primary factor.  Ric also asked all the board members to reach out to the committee with any ideas or suggestions they may have.   Ric would like the committee to provide a report to the board at the January 2026 meeting if possible, but no later than the February 2026 meeting.  At this point in the meeting, Ric and Jeff both suggested we revise the order of the agenda items.  The board will be entering into an executive session to provide Jeff with directions on how to proceed with the upcoming negotiations.  As we had members of the press attending the meeting, Ric and Jeff wanted to give them the opportunity to ask any questions they may have before they were asked to leave the meeting.  Board members agreed.

4.  Warrants and Treasurer’s Report:  Bud reported that as of October 31, 2025, 
the checking account was $8,419.08,
the savings account was $86,780.37 and
the CD had $52,306.30. 
Greg Vurckio made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.  
Bud presented Warrant #121 in the amount of $11,529.04 for payment of the October legal fees and administrative support fees. 
David Edinger made the motion to pay Warrant #121, seconded by David Kukle.  Motion carried.  

5.  CWC Report:  Jason shared that the Workforce Development Program (WDP) is active and operational.  He asked that members reach out to Gemma Young, WDP Program Manager for more information.   Ric reminded everyone that we should embrace this program as it is providing us our future workforce and critical to the future of the watershed.    Jason reported the Shokan bids came in last month with the total of the bids at $74 million.  Bud asked what the original cost estimate was.  Jason shared that the original estimate of $48 million was pre-COVID, with a second bid released at $70-71 million.    The escalated Post-COVID costs where the key factor in this projects costs increase. 

6.  Status of Amended City CE to State:  Jeff reported that DEC has agreed to the language revisions but is still working on the process for conservation easements.  Ric shared that the City agrees with CWT on this and is anxious to move forward.

7.  LAP/SAP Negotiations: Ric provided an update on the events that have occurred since the last CWT meeting.  At the October meeting Commissioner Aggarwala expressed that DEP is wanting to move forward on the negotiations to finalize an agreement.  DEP has done this and in the past week has had meetings with Ric, Jeff, Jason and the Delaware County attorney to work through the issues.  These were positive discussions with significant negotiations occurring.   Ric and Jeff shared that the “draft” version of the agreement (called the 4^th Side Agreement or Intergovernmental Agreement), resulting from these discussions, contained much of the changes requested by CWT and CWC.   These meetings were very productive, and Jeff felt optimistic that we would reach a final agreement before the end of this year.

Joan Lawrence Bauer, reporter for the The Reporter, referenced Commissioner Aggarwala’s comments from the October CWT meeting where he indicated that the information in the previous National Academy study had outdated information.  She asked, based on these comments, how CWT is going to move forward and how do we foresee progress and continuity in the future.   Ric responded first by agreeing with Commissioner Aggarwala’s comments and concepts.  Ric shared with DEP that as we move forward CWT wants a seat at the table and wants to ensure we work together.  DEP was receptive and said they would also look internally to ensure we move forward as a collective team.  

Roger Hannigan Gilson, reporter for the Times Union, asked about the status of the report from the new committee DEP is convening.  Jeff shared they anticipate the report by early spring.  Mr. Gilson then asked if the new report would augment the National Academy’s study or disregard their findings.  Ric responded by sharing that he has talked with the City regarding this.  The City is wanting to start with a clean slate as the risks and demographics have changed significantly since the National Academy study was completed.

Jeff had one final comment on the negotiations.   The Executive Committee will be provided with a complete draft of the side agreement for consideration at the December meeting assuming there is an agreement.  He will also provide comments on DEC’s draft Water Withdrawal Permit by the December 12, 2025 deadline and those comments will depend on whether there is an agreement by then with DEP.

Ric asked for a motion to move into an executive session to discuss contract negotiations and the direction CWT wants to provide to Jeff as we attempt to finalize the negotiations.   Motion was made by Ed Snow, seconded by David Kukle.  Motion carried.  Ric thanked the press for attending the meeting and excused them from the meeting.   The executive board entered executive session at 6:40 pm.   Greg Vurckio made the motion to end the executive session, seconded by Will Outsen.  Motion was carried and the executive session ended at 7:30 pm. 

8.  Other:  Before adjourning Jeff wanted to express his thanks to Ric for all his work on the side agreement.  Jeff expressed that the relationships Ric has have been extremely beneficial in resolving these issue and reaching mutual agreements.   Ed commented that Commissioner Aggarwala attendance at our October meeting demonstrated that he is interested is working together.  Ed also shared that Ric meeting with the commissioner confirmed that CWT cares and does want to work together with DEP and the City as we move forward.  On a final note, Ric thanked everyone for their support and committed to continuing working with everyone as we enter this next phase of CWT and the watershed.  

9. Adjourn:  Motion to adjourn was made by Bud Gladstone, seconded by Greg Vurckio.  Motion carried.  The meeting adjourned at 7:40 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Samantha Costa, Jessica Fiedler, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer. Tina Mole,  Shiloh Williams, DEP Deputy Commissioner Paul Rush, DEP Commissioner Rit Aggarwala, DEP Director External Affairs John Milgrim

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  September 15, 2025, and September 17, 2025, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3. & 4. LAP/SAP Negotiations/Status of Amended City CE to State:
Ric opened this discussion by introducing DEP Commissioner Rit Aggarwala and DEP Deputy Commissioner Paul Rush.  Ric provided a brief update on the events which led to Commissioner Aggarwala and Deputy Commissioner Rush attending the CWT meeting.   During the previous week Ric met with Jason, Shiloh Williams and Deputy Commissioner Rush to discuss the status of the Water Withdrawal Permit and the actions DEP has taken on this negotiation process.  Ric shared there was very positive dialogue at the meeting which resulted in Deputy Commissioner Rush suggesting DEP attend the October 20^th CWT meeting.   Ric and Jason agreed.

Ric continued with the meeting by thanking Commissioner Aggarwala  and Deputy Commissioner Rush for attending the meeting in person.  Commissioner Aggarwala thanked CWT for the invitation, and shared that while the Zoom option was offered, he felt it more important to attend the meeting in person to promote open conversation and answers.  Commissioner Aggarwala explained why DEP made the decision to stop the negotiations.  He shared that honest people could have honest disagreements, which is the basis of good negotiations.

However, some people stopped talking about an agreement and started posturing for their own benefits.  When this began happening, Commissioner Aggarwala had to put a stop to this and get back on track with the issue at hand with the Water Withdrawal Permit.   Commissioner Aggarwala believed that  DEP has built good relationships with CWC and the watershed communities.  DEP has demonstrated and continues to demonstrate that they take the watershed needs seriously and work for viable solutions.   He proceeded to explain that the current structure in the watershed dates to the 1990’s and addresses the risks of that timeframe very well.   However, these risks have changed dramatically over the years.  We’ve seen changes in water needs along with changes to the climate.   All this needs to be reviewed by DEP closely to determine the most feasible and cost-effective ways to move forward.  Commissioner Aggarwala said that source water protection is valuable to do in today’s environment and is the most effective way to do it.  However, DEP needs to look at this in conjunction with future needs to identify the best solutions.   Commissioner Aggarwala proceeded to “quash” rumors by emphasizing that  DEP has no intention at this time to cut any programs or eliminate support to current programs. 

Commissioner Aggarwala proceeded to explain that DEP is currently completing scientific studies to help identify risks to the FAD over the next decade.  He anticipates these study findings to be available for the upcoming 2026 FAD review.  It is DEP’s goal to have the analysis needed to determine what the various options are as we move forward with the FAD.   He highlighted that the watershed communities need to be open to zero-base budgeting and starting fresh to look at what is needed as we move forward.   

DEP stressed that partnership with the watershed communities is important to build the future.   As we move forward we need to craft a new set of programs to meet the changing needs.  This isn’t meant to eliminate programs, but to restructure them for what is required.  Deputy Commissioner Rush interjected that the challenges we are facing now are significantly different than the challenges in 1992.   It is proven that the watershed communities are highly successful at protecting the watershed.   We need to continue with that success as we adapt to the changing environment and promote economic growth.   Deputy Commissioner Rush stressed that a great deal has changed and its important to look at all the programs and partnerships to continue with our success.  Ric emphasized to the executive board members that it is critical that they function as an officer of the CWT as we move forward working with DEP.

Ric posed the question to Commissioner Aggarwala as to why DEP is engaging in new scientific research rather than utilizing the National Academy report.  Commissioner Aggarwala stated that they did not disagree with the National Academy findings, but DEP felt this report did not address all the issues such as impacts due to climate change.  The impacts of Hurricane Irene and the major rainstorms which caused severe flooding were not fully considered in the National Academy study.  Commissioner Aggarwala and Deputy Commissioner Rush both felt strongly that these issues need to be addressed and analyzed to define more accurately what is needed for the future.

Jason shared that CWC agrees with Commissioner Aggarwala regarding the importance of communications and the criticality of working together.   Jason further shared that there was anxiety regarding the misunderstanding that DEP was moving away from current regulations and programs. 

However, CWC now understands that this is not DEP’s intent.  DEP is not looking to eliminate but rather is looking to determine what is best for the future.   Commissioner Aggarwala asked that CWC and CWT help to identify what DEP should look at and what questions they should ask to be assessed in the study.

Glen Faulkner posed the question to Commissioner Aggarwala regarding how communities can deal with the barriers they encounter against new lodging, additional housing, septic and other regulations while attempting to grow their economy.   Commissioner Aggarwala acknowledged that this was a good question and stated that it should be in DEP’s long-term interest to support healthy economies in the communities while also supporting the DEP vision.   He shared that a joint economic development study  would address these concerns.

David (K.) asked DEP what challenges they are facing with the State.   Shiloh Williams shared that the Conservation Easements is the biggest hold up.  DEP fully supports conservation easements but as DEC does not have a process in place in is causing delays.

Jeff expressed his appreciation to Commissioner Aggarwala, Deputy Commissioner Rush and Shiloh Williams for attending our meeting.  He stated that DEP has provided great opportunities for everyone to work together and CWT is eager to be a partner in the process.  He shared that we appreciate the opportunity to help ensure the communities have the tools they need while supporting the DEP goal for cost effectiveness.   

Ed thanked DEP for attending our meeting in person stating that this demonstrates that DEP is willing to collaborate with the communities.   Ed asked if there will be a FAD even if the DEP study is not completed.  Commissioner Aggarwala shared that the study will be done in 2026, as it was started in 2024 and projected for 2 years.  It will be completed in time for the new FAD discussions and while it may not have all the answers it will provide a good start.

Bruce Dolph asked  about DEP’s position on land swaps.   DEP supports land swaps and is looking at a strategic plan for city land vs town land swaps that are mutually beneficial for all parties.

Ric asked Commissioner Aggarwala about the status and timing of the side agreements.  Commissioner Aggarwala responded that DEP is hoping to get them completed as quickly as possible.  He explained that when DEP withdrew from the negotiations, their intent is not to renege on any of the agreements made.  He further shared that DEP ended the negotiations based on concerns with the revised contract as it contained several new items that were not discussed at the negotiating table.  DEP felt it was not in the spirit of what was discussed and agreed upon during the negotiations but was more in line with a posturing movement.

With no more questions to Commissioner Aggarwala, Deputy Commissioner Rush and Shiloh Williams, Ric thanked them for taking the time and traveling the long distance to attend our meeting.  He felt is was a very positive and productive discussion which shed light on the various actions taken by DEP.

5.  CWC Report:  Jason provided a brief report, sharing that they have a new operating contract and they are entering into a new septic program working on septic systems through 2029.

6.  Warrants and Treasurer’s Report:  Bud reported that as of September 30, 2025, 
the checking account was $15,199.84,
the savings account was $86,706.70 and
the CD had $52,306.30. 
Greg Vurckio made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.  
Bud presented Warrant #120 in the amount of $6,783.00 for payment of the September legal fees and administrative support fees.  
Steve Walker made the motion to pay Warrant #119, seconded by Glen Faulkner.  Motion carried.   

7.  Other:  The negotiations will be resuming the following week.  Considering this, Ric asked to go into an executive session to discuss CWT negotiation position and provide Jeff with directions on how to proceed.  David Edinger made the motion to move to executive session, seconded by Glen Faulkner.  Motion carried and the Executive Board entered executive session at 7:45 pm.    

Ed Snow made the motion to end the executive session, seconded by Bill Federice.  Motion was carried and the executive session ended at 8:40 pm.

8.  Adjourn:  As there were no other items to discuss Ric asked for a motion to adjourn.  Motion to adjourn was made by David Edinger,  seconded by Ed Snow.  Motion carried.  The meeting adjourned at 8:45 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Will Outsen, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Jason Merwin, Samantha Costa, Gemma Young, Nick Carbone, Bruce Dolph, Mary Crisafulli, Joan Lawrence Bauer.

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  Ric opened the meeting by thanking Jeff for his efforts on developing a very comprehensive letter and resolution so quickly.  Glen concurred that this draft accurately captured the “spirit” of the conversations from the previous meeting. 

Jeff proceeded to explain the documents and their purpose for the benefit of those attendees who were not included in the executive session on September 15^th.   He stated that the letter and resolution to DEC express the CWT concerns  for halting discussions on the Water Withdrawal Permit and 4^th side agreement.  Jeff shared that the last discussions occurred on June 13, 2025, and nothing has occurred since. 

Jeff further explained that the City submitted draft language to DEC but has not yet shared this draft with others.   He expressed his concern that this approach is inconsistent with past practices.  This is a valid concern of not only CWT but of all the stakeholders who are impacted and have a vested interest in the water permit.

Ric stated that we are recognized nationally and internationally as a model for watershed partnerships.  This latest action by the City to unilaterally withdraw the stakeholders from the process is not in the spirit of the partnership that was established.  He shared that hopefully we can get the City back to the table and continue with the partnership for many more years to come. 

Joan (Lawrence Bauer) asked if it was a new Water Withdrawal Permit that was officially submitted by the City.  Jeff replied yes and explained that this was originally called the Water Supply Permit. He further explained that this permit contains the language that allows the City to buy land in the watershed.

Ric entertained a motion to introduce the Resolution.  Bud Gladstone made the motion, seconded by Ed Snow.  Motion was unanimously carried by the Executive Board.

Before adjourning, Jason wanted to thank everyone for all their hard work on this.  He shared that we are now in a good position to move forward.   He gave special thanks to Jeff for his efforts stating that the final product was excellent and exactly what was needed to address this issue.

3.  Adjourn:  As there were no other items to discuss Ric asked for a motion to adjourn.  Motion to adjourn was made by Greg Vurkio,  seconded by Glen Faulkner.  Motion carried.  The meeting adjourned at 6:23 pm with Ric thanking everyone for attending this special meeting.