Executive Board Meeting – Nov 20, 2017

Location: CWC, Main Street, Margaretville, NY
Time: 6:15pm

Present: Anthony Coiro, William Federice, Peter Friedel, Wayland Gladstone, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Thomas Hilson, Chris Mathews, Jeff Baker.
Others – Graydon Dutcher, Michelle Yost, Tim Cox, Larry Underwood, Aaron Bennett, Molly Oliver, Bruce Dolph, Frazier.

1. Call to Order: 6:15

2. October 16, 2017 Minutes Approval – Motion to approve Art Merrill, second by Tony Coiro. Passed.

3. Introductions: Molly was welcomed back.

4. Resolution – Signing Third Supplemental Side Agreement by Bruce Dolph. Tony Coiro motioned to accept, Art Merrill second. Passed.

5. Letter – past due members – Jeff will be sending out a letter.

6. Update on FAD and 3rd Supplemental Side Agreement
a. LAP – EIS Update/White paper – Comments due October 31, 2017- Comments submitted. There was a question about a response time for the City. Generally thought there is. Will need to check the FAD.

b. FAD – Frazier reported that the internal NYSDOH review under Pat Palmer was complete and forwarded to superiors in DOH. After their review, it will go to DEC, EPA and DEP. The goal is to have it out by the end of 2017.

c. Third Sup Side agreement – as usually reported, is imminent.
i. Jeff reported on the status of the bike path issue in Greene County. It is ongoing.

d. It was reported that the pilot program for electric motors on the Cannonsville will end as demand, was not that high and there is a new infestation of hydrilla, an invasive species, that DEP is very concerned about the ability to adequately clean the motors. Sailboat use has not been a large use and has declined. Sail boating will be eliminated as well due to the cleaning challenges associated with cleaning sail boats relative to hydrilla.

e. Frazier also reported that he asked Paul Lenz to look into the ongoing question of establishing scenic views around the reservoirs.

7. Flood Commission Reports – Flood Commission reports for Delaware, Greene/Schoharie and Ulster Counties were handed out and reported on by Graydon Dutcher, Michelle Yost and Aaron Bennett respectively. In short, numerous commissions in each county are nearing completion and some simply need approval by the respective boards and commissions. See attached reports.

8. CWC report – a right of refusal is in the packet.

9. OST Report – ongoing – no update.

10. Farm Transition- December 12 – FYI that the meetings are ongoing as per the FAD to address the issue of farm transition.

11. Below the Reservoirs
a. Delaware – FFMP signed – Frazier, Underwood and Merrill reported on the new deal. It is now a 10 year agreement with two five year phases. Studies on various issues are planned to address some longstanding issues, such as the amount of water available for releases to mitigate yoyo releases and thermal needs. NYSDEC now has the sole discretion with regard to releases needed for various needs under the FAD.
i. Final SCMP public meetings are completed and a final draft is out for comment. This will provide the framework to address everything from flood mitigation, sediment reduction, fish habitat, etc.

b. Esopus – N/R
c. Schoharie –N/R

12. Storage of CWT archives. A discussion ensued regarding where to store the archives. One viable location is in the new CWC building. Tim Cox requested that the CWT inform the CWC as to the amount of space they would need so CWC can incorporate the CWT needs into their plans.

13. Warrants(s) and Treasurer’s Report
a. Bud Gladstone –
i. Warrants – Young Sommers $7,222.20, Storage Fee $50, Watershed Affairs $745.00. Total $8,017.20. Motion to pay the bills Mike McCrary, second by Tony Coiro. Passed.
ii. Treasurer’s report: Checking Account Balance $805.39; saving balance $45,848.23. Motion to accept the report Mike McCrary second by Tony Coiro.

b. Dues Payment Update – Letter needs to go out. Three members were highlighted as behind. Mark said he would be contacting these members.

14. Other

15. Adjourn – Motion to adjourn Tony Coiro and second by Pete Friedel. No discussion. Passed.

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Executive Board Meeting – Oct 16, 2017

Location: CWC, Main Street, Margaretville, NY
Time: 6:15pm

Present: Anthony Coiro, Ric Combe, Bruce Dolph, Peter Friedel, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Tom Hilson, Bud Gladstone, David Kukle , William Friedel and Mr. Baker, Esq.

Others: Linda Bull, Shelly Johnson, Alan Rosa, Arron Bennett, Michelle Yost, Tim Cox, and Blakeslee

1. Call to Order – 6:12.
Bruce welcomed everybody. Jeff read over the election results. Bruce and Jeff went over the importance of all members including the alternates to attend all meetings.

2. September 18, 2017 Minutes Approval – Motion to approve Ric Coombe, second by Tony Coiro. Passed.

3. Shelly Johnson Presentation – Shelly used the Town of Hamden Build Out Analysis to explain the commonalities she is finding in all the towns to show that 91% of the land in the Town of Hamden will always be open space. (See attached) There are an average of 2 building permits per year for the Town of Hamden. By the year 2030, there will only be 34 new building permits. Another problem she cited is that if you tell the town to move 10 houses and say 4 businesses to reduce flooding, there is no place to move them to. For the future of the hamlet of Hamden, there are only 265.25 acres of developable land to the end of time. If the city continues to acquire land, the future of developable land worsens. Because of the pressure brought about on real-estate priced in the watershed, our children and grandchildren won’t be able to build their own homes or businesses. She used the same methodology for all the communities in Delaware County. The results are about the same. These comments will be sent in to the city by October 30th. Alan Rosa reported that the Chazen Companies did Developable Lands Analysis for the Towns of Ashland, Halcott, Hunter, Jewett, Lexintgton, Denning, Olive and Shandaken. The percent of total developable land for these towns are consistent with Shelly’s percentages. Bruce followed up Shelly’s presentation by stating how important this data is. 1. Land Acquisition is not in the best interest of the County. 2. It leaves no future for the community. 3. People will leave, thus losing the town’s tax base and finally, we need developable land for new businesses to come in and build.

4. Linda Bull-NYS Archives – It will be a work in progress. What the CWT has now in storage is only a portion of the whole picture. We need to include the operating records as well. It was suggested that the Board look into adopting a Retention Schedule. Jeff will look into this. That would be the first step. Once this is done, we could apply for a grant called Local Government Records Management Improvement Fund. This grant could be used for 1. Hire part timers to inventory the archives 2. Purchase acid free boxes for storage and, 3. Shelving. This is all based on if we move the inventory to the new CWC building once it is built.

5. Comment/White paper meetings –Environmental group meeting. Jeff reported that a presentation was given on the build out analysis stating our concerns. We received feedback from the environmental groups which was positive and supportive. The riparian buffer and easements were discussed and how they impact us. Instead of a one a time payment, under the ag conservation easement program to landowners which doesn’t get passed on to subsequent farmers there is less of an incentive to farm. The 1st landowner gets the financial benefit where the subsequent landowner gets none. This can impact the ability to purchase a farm and successfully farm. Given that some farmers will not participate in the easement program. Under an incentivized lease program such as CREP for a fixed number of years it would benefit all landowners, similar to the CREP program while protecting water quality. Have the lease continue over time (50 years) and this would protect the buffer. If we can get the city to refocus their land acquisitions, we will see support from the environmental groups.

6. Update on FAD and 3rd Supplemental Side Agreement – Jeff reported that the side agreement is initially done. They are putting the final document together. Jeff will present it at the next CWT meeting in November. In the meantime, he is suggesting that they put forth a resolution for Bruce Dolph to be the CWT representative for signatory of the side agreement since he has been involved from the beginning even though he is no longer the chairman. Motion to have Bruce be the CWT representative – Tony. Second by Art. Passed.
Jeff also reported that comments went in on the draft FAD, but he has not heard any response yet. Bruce stated that direct comments have been made on certain topics which make it more difficult to review. For example, they are picking apart the bike trail located in Green County. Jeff stated that there has been a lot of confusion regarding the trail. He plans on having a few meeting with all parties involved to get everyone on the same page.

7. 2017 Elections- New members. 1. Pat Davis-Alternate-Delaware County. 2. David Kukle-Regular member-Green County. 3. William Federice-Regular member- Schoharie County. 4. Lester Parker-Alternate-Schoharie County. 5. Drew Boggess-Alternate-Ulster County.
Election of Officers:
a. Chairman: Art Merrill nominated Mark Tuthill. Mike McCrary nominated Anthony Coiro.
Secret ballot was done. (Mark Tuthill – 5 votes) (Anthony Coiro – 4 votes). Mark Tuthill is the new Chairman.
b. Vice Chairman: Peter Friedel nominated Anthony Coiro. There were no other nominations. All were in favor by hand vote.
c. Treasurer: Mark Tuthill nominated Bub Gladstone. There were no other nominations. All were in favor by hand vote.

8. Flood Commission Reports: Arron Bennett gave a brief report for Ulster County. Shandaken Flood Commission met with DOT concerning a bridge that is not in use to be removed. CWC provided funding for this project and is expected to be done next year. The bigger issue is on Rt. 28, the bridge by the Emmerson Resort. The bridge will be replaced with a much larger span by DOT in 2019-2020. This was a big ticket item in the LFA. The Town and DOT would like to know what each other’s plans are. The town of Shandaken Allen area: The LFA should be done by December
Town of Olive: The LFA is done. A resolution was passed for a flood buyout of a building by the Boiceville Market. Also, the firehouse is a #1 priority for relocation. There is a land owner on Rt. 28 by Fabulous Furniture that is willing to subdivide his parcel for the potential to move the firehouse there.
Michelle Yost reported. Please see attached.

9. CWC report – Tim Cox reported that the Local Technical Assistance applications are available for sustainable communities. Funding up to $20,000 per town that has an LFA is available. Applications are due by December 31, 2017.
Alan Rosa reported that there is a building in the Town of Jewett that is going to be tore down that CWC is paying for. The building is hanging over the river which makes for a complicated project. They hope to have it down by November.
Flood Anchor applications. There are several applications that have been submitted for the anchoring of propane and fuel oil tanks. Bruce stated that we need to spread the word. One of the main problems during the flood was gas/oil tanks floating down the river. Anchoring the tanks in basements are very important too.

10. Below the Reservoirs – Art Merrill reported that the decree parties are working on the FFMP. Four of them have signed, Penn. has not signed yet but they are close.
a. Delaware – Tailwaters Stream Corridor Management Plan will be having their final round of public meetings in November. Completion of the plan will be the end of December.
b. Esopus
c. Schoharie

11. Warrants(s) and Treasurer’s Report
a. Rick moved to accept the Treasurer’s report and pay the warrants. Art second. Passed
i. Warrant amount approved $194.94.
ii. Checking account balance is $1,000.15. Savings account balance $45,846.22

12. Other –
a. Mark Tuthill motioned to keep WSA on as administrative support for the CWT. Art second. Passed. Kelly was disappointed the motion passed [just joking].
b. Ric Coombe brought up dues notices. There are a handful that have not paid in years. Ric suggested that a letter be sent out by Jeff stating if dues for 2018 are paid by January 31, 2018, past dues notices will be waved. Follow up with phone calls. Ric motioned to have Jeff send out the letters. Mark Tuthill second. Passed.

13. Adjourn – Tony motioned like greased lightning to adjourn. Ric seconded. Passed.

Executive Board Meeting – Sept 18, 2017

Present: Anthony Coiro, Ric Combe, Bruce Dolph, Peter Friedel, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Tom Hilson and Mr. Baker, Esq.

Others: Larry Underwood, Tim Cox, Frazier.

1. Call to Order – 6:17.

2. August 21, 2017 Minutes Approval – Motion to approve Anthony, second by Mark. Passed.

3. Comment/White paper meetings – Scheduling environmental group meeting. Frazier updated the committee that the Env. Groups can meet on October 5 here at CWC offices from 1- 3. He reviewed some of the points being covered, including a response to NYC DEP impact analysis and the build out impact of remaining parcels that Delaware County Planning is doing. The build out analyses are in response to a request from DOH to show them what the impact would be if all the buildable acres were built out. Preliminary analyses of town indicate the long-term impact is not significant, but more towns are yet to be done. Tim reported that the consultant doing the additional work for the West of Hudson Counties is moving right along. Mike McCrary requested to be in the loop on the materials being presented at the meetings and who is participating. The committee joined in support of Mike’s request. Watershed Affairs will circulate that material as soon as possible.

4. Update on FAD and 3rd Supplemental Side Agreement: At same point. FAD in DOH’s hands. All comments were due Sept 5.
a. LAP – EIS Update/White paper – Comments due October 31, 2017. It was suggested that a presentation to the Executive Board on the impact analysis and build out be given.
b. Next steps

5. 2017 Elections- Ballots are due September 29th. At the October Board meeting the outcomes will be announced.

6. Flood Commission Reports: Handouts from Ulster and Delaware Counties were circulated to the Board. Larry expanded on the summary of the status of LFA’s in Delaware County. Larry reported that more meetings are scheduled for LFAs with several nearing completion. Roxbury is now forming an LFA. Tim Cox noted that a business in Windham is considering a buyout it is related to a bridge replacement project. CWC also is funding a streambank restoration in Windham associated with that bridge project.
The Hunter/Tannersville LFA is proceeding. Frazier reported that the Andes LFA final plan was presented to the public. Very good questions, engineers did a great job, good crowd.

7. CWC report – Tim reported that the 3rd supplemental side agreement is very close. There a few minor language items to sort out. Tim reported that the septic program rules are at the City. Once the contract is in place CWC can reimburse back to February 14, 2017. Side agreement needs finalizing. Not quite ready for new applicants yet. No new money yet. The Watershed Protection and Partnership Council recommended reappointment of Alan Rosa to the policy committee and Dean Frazier to the technical committee.

8. Below the Reservoirs
a. Delaware – Frazier reported that the Flexible Flow Management Plan is still in limbo and that as of Sept 5th DEP began lowering releases. Unless the FFMP issue is resolved there will be another decrease in releases on the horizon. The Decree Parties continue to meet and negotiate. SCMP grant is beginning the last leg of work. Last public meetings will be in November.
b. Esopus
c. Schoharie

9. Kurt Ossenfort – Contract has been signed and products delivered to the CWT. At this time, materials are housed at the Delaware County Department of Watershed Affairs.

10. Archiving status – The Archivist from DOS requested to be on the agenda for the October meeting. Board members fully support that.

11. Warrants(s) and Treasurer’s Report
a. Rick moved to accept the Treasurer’s report and pay the warrants.
i. Warrant amount approved $4,852.77.
ii. Checking account balance is $1,000.21. Savings account balance $50,696.79
b. Dues Payment Update – The Executive Committee requested an update be sent to them. Watershed Affairs will send ASAP. Should include in monthly reports.

12. Other – Bruce reported on the quarterly meeting with Paul Rush that WAC, CWC, CWT and Delaware County attends. DEP does not want one build on their lands. The bike trail in Windham came up at that meeting. Extensive discussion ensued by the CWT executive committee. Conclusion was that more information and discussion with DEP is needed. Jeff feels that this is a doable project. Jeff is doing pro bono work for the Windham group. Jeff will talk to the key parties to try and sort out an approach.

13. Adjourn – Tony motioned like greased lightning to adjourn. Mark Tuthill seconded. Passed.

Executive Board Meeting – August 21, 2017

Present: Anthony Coiro, Bruce Dolph, Peter Friedel, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Wayland Gladstone, Thomas Hilson, Chris Mathews, Jake Rosa and attorney Jeff Baker.

Others: Molly Oliver, Michelle Yost, Larry Underwood, Frazier.

1. Call to Order: 6:17 PM.

2. July 17, 2017 Minutes Approval – Motion to approve Mike McCrary, second by Art Merrill. Request by Mr. Coiro to correct the spelling of his name. Respectfully noted. Minutes passed unanimously with that modification.

3. Comment/White paper meetings – Scheduling environmental group meeting. Molly reported that the meeting with the Environmental Group is on September 21 at the CWC offices at 2PM to discuss the CWT’s ideas on land acquisition. Regarding the white paper. Molly reported on the meetings with state, federal. She reminded members that CWC hired a consultant to do all the impact analyses for each West of Hudson. Mike McCrary requested that anything along these lines like the impact analysis that he be copied on anything sent to the town Supervisor, as Mike has not seen anything on this subject yet. Molly will be in touch with CWC to see what the status of contract with towns is for this task. Delaware County is doing an additional buildout analysis for all its towns. The purpose is to show what the impact would be on hardscape growth if all parcels were fully developed. Initial analyses show that the impact will not be much, if the remainder follow suit. Bruce discussed the purpose of the exercise was to support LAP – EIS Update/White paper – Comments due October 31, 2017.

4. Update on FAD and 3rd Supplemental Side Agreement – Comments are due September 5th. The CWT did not see any major concerns with the FAD and requested Jeff write a comment letter. Michelle raised concerns over a mountain biking project in Green County. Jeff opined that her concern would be more appropriate for discussions outside the realm of the FAD. No action was taken. Bruce recommended that Michelle keep the CWT updated on the issue. Michelle also raised a concern over the timeline for which the City must come up with incentives for SAP being longer than necessary – September 2018. After discussion and recognizing the complexity of the issue, Jeff opined and others agreed, based on historical experiences, that the timeline did not appear to be unreasonable. No action taken.

5. 2017 Elections – Jeff reported that the ballots will go in the mail Tuesday morning. A timeline to receive the returns was set for September 29th. A few towns the nominations were light and in one or two cases clarity was needed on the correct names. Sullivan County did not provide any names, however between Chris Mathews and Rich Coombe they currently have good representation. However, some follow-up is needed by Jeff.

6. Flood Commission Reports – Larry had already shared the Delaware County report. Summarized some projects. Flood reclamation effort in Fleischmanns will be done in partnership with DPW. Plan to go to bid this fall. Little Delaware River stream project in Bovina near the waste water system. Permitted and ready to go. Walton Flood Plain project. Some test pits revealed some minor areas of contamination. NYSEG is rerouting a gas line that should help speed up the likelihood of implementation. Working with DEC to sort that out. Hope to start work this fall. Town of Tompkins there is a landowner who suffered a micro burst that severely damaged his waste system. Working with everyone to get it resolved. He did report that the use of consultants was a good pathway to get more work done. Turns out that the same consultants are being used throughout the watershed and that they are now overloaded and can’t get the work done in a timely way. This came as an unexpected issue. Maybe more consultants are needed. The Del County SWCD will likely be adding deliverable timelines to future contracts. There is a noticeable difference since stakeholder discussions with DEP being much more responsive and engaged. Michelle reported that Tannersville had a good meeting recently. Initial designs are coming in. The Windham advisory board is meeting next week to continue to sort out the G&H project. Conesville is almost done. Not a lot showing up there. Ashland modeling is being convened. Lexington consultant on board to do a community sustainability development grant. Molly commented that in Walton a consultant, Ian Law, has been brought on board to develop a community analysis piece to compliment the LFA. Businesses showing great interest, very good attendance and comments. Michelle raised a question about how the 24 stream projects will be allocated among the Stream Program basins. Michelle will touch base with Graydon Dutcher to try and get a handle on them.

7. CWC report- No report.

8. Below the Reservoirs
a. Delaware – Going forward. Scheduling the last of our public meetings with a final draft SCMP to discuss. Submitting grants for the next steps in the SCMP.
b. Esopus – no report
c. Schoharie – no report

9. Kurt Ossenfort – Contract Update from Jeff- Jeff reported that Molly sent the stuff. Jeff promised Bruce to get it done.

10. Archiving status- The regional NYS archivist with the has been talking with Molly. Molly reported that the NYS Archives is working on developing and archive of the entire NYC watershed issue. Currently, they are working on the records of the DOH. The CWT issues should be included. It won’t cost much, but it might take longer. The new CWC building may be the repository for the information. This could be the best solution.

11. Warrants(s) and Treasurer’s Report
i. Warrants: Young Sommer $966.48, Watershed Affairs $324.93 for a total of 1,361.41
Art Merrill moved to pay the vouchers, second by Mark Tuthill. Approved.
ii. Checking Balance: $846.81; Savings balance: $61,914.44
Mark Tuthill moved to accept the treasure’s report, second by Greg Vurckio. Passed. It is anticipated that attorney’s fees will wane as the FAD and supplemental side agreements conclude.

12. Other – none

13. Adjourned 7:12 PM.

Executive Board Meeting – July 17, 2017

Present: Anthony Coiro, Ric Coombe, Bruce Dolph, Michael McCrary, Mark Tuthill, Greg Vurckio, Tom Hilson.

Others present: Lawrence Davis, Tim Cox, Molly Oliver, Michelle Yost, Frazier.

1. Call to Order 6:15.

2. May 15, 2016 Minutes Approval – Motion to approve Ric Coombe, second by Tom Hilson. Passed.
a. Privilege of the floor was given to Lawrence Davis. Mr. Davis explained his concerns that the data that the USGS uses to calculate the flood levels is flawed and needs to be addressed. CWT members indicated that they would like to receive a copy of the presentation he gave so as to read and better understand as it is complicated. Chairman Dolph explained that flood mitigation is and has been one of the highest priorities of the CWT along with reduced land acquisition program. He went on to explain that his understanding of Mr. Davis’ discussion on the technical merits of his presentation was beyond him. Tony Coiro asked for a copy of Mr. Davis’s presentation. Ric Coombe wanted to know what the basis of Mr. Davis’ claim is with regard to the gauges being wrong? Mr. Davis explained his technical rationale. It was unclear if his explanation was satisfactory. Molly will forward copies of the presentation to the CWT board.

3. June 20th and July 14th meetings – Comment/White paper meetings – The meetings were summarized as follows. A west of Hudson contingency, including Bruce Dolph, Mike Triolo, Tim Cox, Kevin Young, people from Delaware County including Shelly Bennett, Kristen Schneider of Delaware County Planning, Graydon Dutcher, Molly Oliver and Dean Frazier, met with EPA, DEC and DOH on June 20th and NYC DEP on July 14. June 20 with state and feds and July 14 meeting with DEP on the LAP. The purpose of each was to promote the point that land is a limited commodity and the amount that remains in each town, if developed within the parameters of local, city state and federal regulations, then the impact on water quality would be minimal at worst or even unmeasurable. The buildout analysis was suggested by DOH following a Stakeholder Meeting. The measurement used was based on increased impervious surfaces. We were seeking placeholder language in the FAD to assure that a discussion about this point continues as a requirement of the FAD. DOH indicated that there may be language in the Draft FAD that addresses some of the language Kevin Young drafted. DEP administrative staff and Corporate Counsel inquired if we would be meeting with Env Groups and seemed receptive to the idea while some land acq staff seemed a bit more reticent. DEC, DOH and EPA appeared quite receptive to the concepts of more targeted acquisition of hydrologically sensitive lands along riparian areas. The City reps said they would discuss the ideas that were presented, such as a program that would give Towns relief on open space type acquisition solicitation and in return for a town opting in to a program to facilitate the more common sense, sensitive parcels along streams, wetlands etc. The CWT will be reaching out to Env Groups to discuss the same. Tony Coiro stated he would like to be part of those discussions. He will be informed of the meetings so he can plan to attend. Tim Cox explained that some of the Land Acq staff questions or responses to the presentation were unrealistic in that you can assume any quarter acre lot can handle a septic system. All the materials from those meeting will be forwarded to the Executive Committee.

4. Update on stakeholder negotiations and 3rd Supplemental Side Agreement
a. LAP – EIS Update – The outline for response
Town Level Analyses of the LAP has been extended to October 18.
b. Next steps

5. Watershed Leadership Meeting w/ DEP (May 17th)

6. 2017 Elections- The nomination forms were sent out at a point in time and return date that didn’t quite synch with Town Board Meetings so the response was terrible. Those forms will be sent out again to assure the towns will have adequate time to fill them out and return them before any ballots go out.

7. Flood Commission Reports- Handouts were provided. Michelle indicated that the G&H project is still underway, but needs more financial analysis.

8. CWC report – Funding of consultant for Town Level Analyses – LAP- Tim reported that the CWC is funding the consultant to do the build out analysis identical to the one initiated in Delaware County, in all West of Hudson Towns

9. Below the Reservoirs
a. Delaware – the SCMP is ongoing. Delaware County has submitted an application for a grant under the CFA to conduct the second phase of the SCMP.
b. Esopus – No report.
c. Schoharie – No report.

10. Kurt Ossenfort – Contract Update from Jeff – still pending. Buying hard drives instead of thumb drives once the contract is settled because there are too many gigs for thumbdrives.

11. Archiving status – Molly will be contacting another source she has been made aware of to see if there are any options.

12. Warrants(s) and Treasurer’s Report
a. Motion to accept the Treasurer’s report. Saving balance of $61,911.81 and checking account balance of $846.81 by Mark Tuthill second by Tom Hilson. Passed.
b. Motion to pay warrants for Young Sommers $9,064.39, Delaware County Watershed Affairs of $540.88, Storage fees for files $100.00 for a total of $9,705.27 by Ric Coombe, second by Tony Coiro. Passed.
c. Dues Payment Update

13. Other

14. Motion to adjourn Tony Coiro second by Tom Hilson.

Executive Board Meeting – May 15, 2017

Location: Coalition of Watershed Towns, Main Street, Margaretville, NY
Time: 6:15pm

In Attendance: Anthony Coiro, Ric Coombe, Bruce Dolph, Peter Friedel, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Bud Gladstone, Tom Hilson, Jake Rosa, Chris Matthews, Larry Underwood, Dean Frazier, Tim Cox, Molly Oliver, Jeff Baker,

1. Meeting called to order at 6:18.

2. Introductions – Ric introduced Chris Matthews, who is the Supervisor for Neversink, and who will be the new Sullivan County Alternate member.

3. March 20, 2016 Minutes Approval. Motion made by Ric Coombe, seconded by Anthony Coiro. Carried.

4. Update on stakeholder negotiations and 3rd Supplemental Side Agreement
a. LAP – EIS Update – No FAD or 3rd Supplemental Side Agreement. Outstanding issue is the move to the new offices. FAD delays may be due to East of Hudson issues. Land Acquisition EIS Update – Delaware County is doing their own study to determine where the possibly developable lands lie within each town. Access to utilities is a very important consideration.

b. Delaware County is using funding provided by CWC to hire a consultant to assist us in getting through our own town by town analysis that matches the City’s methodology for the first 9 steps, but then goes beyond that to examine how zoning, forest easements, natural features, accessibility, etc. impact the potentially developable lands. The planning department did a study of a 1 mile radius around Arkville, and found that of 110 parcels that the GIS analysis deemed “developable,” really only 20 of them were truly developable for residential purposes, even less for commercial purposes. Delaware County will share their comments report with the CWT and other who are interested.

c. This review will be valuable for the 90 review, but also for the National Academy of Sciences review beginning next year.

d. As of now, we only know for sure that we can change the solicitation requirements. Other possible changes will not happen until 2022.

e. Tim has details about the TLAP assistance that is available to help Olive with tax assessment. They didn’t have to go to court for 10 years, and that’s expiring soon. There is not a template for how to assess reservoirs, sewer plants, sewer lines, etc.

f. We are also advocating for the ability to trade parcels within priority areas. This is different for the program in the MOA which is for trading with a higher priority parcel.

g. Ric talked about a parcel of land that Neversink was able to get a piece of property from the city before they purchased it, on the argument that it is for the public good. They can relocate their town hall there in the future it needed.

h. LFAs can provide some guidance on what lands are needed in each community for them to be sustainable.

i. Michelle Yost also sent out an email wanting a new issue addressed in the FAD. Bruce noted that it is too late now, items for the FAD were due more than a year ago and the draft FAD is expected any day.

j. Timeline – 90 days ends at the end of July. We are interested in an extension

k. Molly will send the documents around to all the towns.

5. 2017 Elections – Jeff reported that the nomination forms will go out tomorrow. These will be followed by the voting forms.

6. Noticing CWT meetings – List of available newspapers. Will send to all official newspapers, the newspapers the CWC uses, and the River Reporter. Will also add Hudson Valley Mature Life, Hudson Valley Parents.

7. Flood Commission Reports – Larry reviewed Delaware County’s Flood Commissions. Delhi still moving along, adding in a piece regarding the current DPW facility. Andes will be rebuilding a piece of the wall that collapsed in front of the school. Funding is not available for that project until the LFA is complete. Hamden met in January, comments are still being incorporated. East branch / Fleichsmans, moving forward with Mill Street. This to move forward May – June. Arkville and Clovesville will need to be adopted. Walton – did 40 test pits, not finding anything too bad. No petroleum or VOCs. NYSEG going to relocate gas line rather than bury it deeper. This will save money and time. Walton has now reached a level 7 and will be saving 15% on flood insurance rates. Roxbury currently forming flood commission. Ulster County: Conesville nearing completion. Ashland has kick off meeting June 17th. Michelle facilitation LFA for Tannersville – Town Hunter –Village Hunter, all being done by one consultant. Lexington in process of obtaining consultant. GNH Lumber – CWC owns property in Windham for the relocation. GNH doing feasibility study now. They have an appraisal from the city.

8. CWC report – Close on property for new building at the end of the week. Will work with Planning Board this fall, break ground next year.

9. Below the Reservoirs
a. Delaware – Stream Corridor Management Plan, just completed third round of public meetings. FFMP – will expire at the end of the month if it is not renewed by all 5 decree parties. It has been extended for one year at a time for the last 5 years. This NJ will not consent, want changes that they have not been able to get. SWCD working with Pinchot Institute to get grants for streambank stabilization.
b. Esopus – no report
c. Schoharie – no report

10. Kurt Ossenfort – Contract update from Jeff
a. High quality thumb drives – Bruce will pay for these and submit a voucher to CWC.

11. Archiving status – Proposal for digitizing – digitizing is well outside the budget that we have. Still working with NYS Archives. Tim offered that the new building will have some storage space that we might be able to use.

12. Warrants(s) and Treasurer’s Report
a. Warrants:
$50 – Store Room
$103.53 – Watershed Affairs
$153.53 – Total
Motion made to Pay made by Ric, seconded by Mark. Carried.

Treasurer’s Report
Savings – $61,906.47
Checking – $1,000.23
Motion made to accept the Treasurer’s Report by Tony Coiro, seconded by Mike. Carried.

b. Dues Payment Update – we are catching up.

13. Other – none

14. Adjourn in form, 7:41

Executive Board Meeting – March 20, 2017

Location: Coalition of Watershed Towns, Main Street, Margaretville, NY
Time: 6:15pm

In Attendance: Anthony Coiro, Ric Coombe, Bruce Dolph, Peter Friedel, Mark Tuthill, Anthony VanGlad, Greg Vurkio, Thomas Hilson, Jake Rosa [and Jeff Baker. (cfs amended May 22, 2012)]

Others: Abby Butler, Jay Braman, Dean Frazier, Larry Underwood, Charlie Gregory, Michelle Yost, Tim Cox, Molly Oliver

1. Call to Order – 6:15

2. February 27, 2017 Minutes Approval. A motion to accept the minutes was made by Mark Tuthill, Seconded by Tony VanGlad. Carried.

3. Update on stakeholder negotiations and 3rd Supplemental Side Agreement
a. Jeff explained that contrary to his email, the CWT does not need to vote at this meeting to sign the Third Supplemental Side Agreement.
b. Waiting to get a letter of Intent from DEP regarding a date when a certain number of employees will be moved into the new office that CWC is in the process of designing and will build.
c. Depending on the recommendations in the draft FAD, CWT will send around a resolution opposing giving more money to LAP. We want them to wait until they have the results from the expert panel before making any specific recommendations about funding that program.

4. 2017 Elections

5. Noticing CWT meetings – Jeff thinks that once a year we are required to give notice of the meetings to the media through the email list. He will double check and Molly will bring that answer to the next meeting.

6. Flood Commission Reports
a. Delaware County – Delhi had a productive meeting, looks like a few good projects on that table. No meeting currently scheduled for Hamden or Andes, Middletown meeting on Monday 3/27 to wrap up the Arkville LFA, Walton continues to meet monthly.
b. Greene County – Modeling being done in Conesville, not a lot of project potential there. They are doing a BCA there now. It would involve buying out two homes. Ashland waiting on subcontractor approval with Woidt. Entering an agreement with MMI for the three communities in Hunter. Will commence in April. GNH waiting to see if it is financially feasible for them to move.

7. CWC report
a. Waiting for LFAs to be complete so they can fund projects.
b. Tim noted that the BCA does not need to be 1:1 for a project to be funded by CWC. It is at the discretion of the board to determine if the benefit outweighs the cost. Bruce notes that you do not need a 1:1 for SMIP program funding either. Molly noted that the consultants will be tasked with documenting the water quality benefits, but that we need to ask them to do that at the flood commission meetings.
c. The CWC annual meeting is at Hanah on the first Wednesday of April. RSVP to CWC if interested in attending.

8. Below the Reservoirs
a. Delaware – SCMP – Have two rounds of public meetings scheduled in April and May. Plan will be complete by middle of December.
b. Esopus
c. Schoharie

9. OST Models – Delaware County sent a letter to the National Academy of Sciences expert review panel. A review of the Operation and Support Tool is required by the FAD. The panel members do not have good understanding of the relationships between city and communities, and we’re going to try to have a better understanding of that. There are also obligations and implications for the communities below the dams. Ric asked if that was related to the article in the Record. Dean said no, that that was about the Regulated Flow Advisory Committee. They have been stagnating with their negotiations about the Flexible Flow Management Plan. This would bring the releases back to Revision 1. That means that the OST would not be used to determine the releases.

10. Kurt Ossenfort – Jeff said he had spoken with Kurt and there are minor changes to make to the contract.
a. High quality thumb drives – Based on questions from the board last month, Molly reached out to Kurt to find out how much data would need to be stored on the drive, and if a less expensive thumb drive can be used in its place. It is 1.5 TB of data. This is too much for a thumb drive, as you would need 1.5 TB for storage and also significant other space in order to work with the files from the drive. He recommends a 4TB drive.
b. Ric made a motion to allow Kurt to purchase two drives so we have a backup. Tony VanGlad seconded. Motion carried.

11. Archiving status – Marist not interested in the archives. Marist suggested that we try the NYS Archives or digitizing all of the files and getting rid of the originals. Molly is working to get a proposal for digitization, has not heard back from NYS Archived. Other ideas from the board include: Museum in new CWC building, Time and Values Museum. Molly will reach out to both.

12. Warrants(s) and Treasurer’s Report
a. Motion made to approve the warrants by Ric, seconded by Mark. Carried.
i. $50 – the Store Room
ii. $338.49 – DelCo Watershed Affairs

b. Motion made to approve Treasurer’s Report by Ric, seconded by Tony Coiro, Carried
i. Checking – 1,028.00
ii. Savings – 78,681.77
c. Dues Payment Update – many have paid their dues at this point.

13. Other
a. Tony VanGlad is likely going to be joining the CWC. He will no longer be able to be on the CWT board if that happens.
b. Tony VanGlad announced that the District manager of the Schoharie County SWCD is retiring this month and they are looking for a replacement for that position.
c. Michelle Yost said the annual Watershed Summit is this weekend in Hunter.

14. Adjourn – Motion to adjourn at 6:57 made by Tony VanGlad, seconded by Tony Coiro. Carried.