Location: CWC Headquarters (Arkville, NY)

Present: Ric Coombe, Scott Grey, Steve Walker, Bud Gladsone, Ed Snow, Ritchie Gabriel, Will Outsen, Jeff Gearhart, Bill Federice, Greg Vurckio

Others: Jeff Baker, Tim Cox, Jason Merwin, Gemma Young, Jessica Fiedler, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer, Janet Tweed, John Windham

1. Call to Order: Ric called the meeting to order at 6:15 pm. 

2. December 15, 2025, Meeting Minutes Approval: Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3. Ric began the meeting by sharing information on the changes within DEP.  He explained that Rit Aggarwala has retired as Commissioner of DEP. His replacement is Lisa Garcia.  Commissioner Garcia has extensive experience with environmental and climate issues in both the public and private sectors. Ric proceeded to provide members with updates on two important positive actions for the watershed completed by former Commissioner Aggarwala before his departure.  Recognizing that the Community Vitality Study was not a complete picture, former Commissioner Aggarwala engaged the Mackenzie group to complete further research on the impacts of the city and city programs on economic development in the watershed. Ric reiterated that the intent is not to replace the study previously done but rather to augment it with the city information.   Michelle questioned if the city will be including the outdoor and recreational areas in their economic development study.  Ric and Jason responded that the Mackenzie study is almost completed, and they did not believe the study would reach out to the individual counties.  Jason advised Michelle to review the study completed through CWC and identify what areas need to be addressed further including what needs to be refined and improved on and the priorities. She should bring this info to CWC and CWT so they can discuss and resolve them with the city.
The second action taken by former Commissioner Aggarwala deals with the land swaps.  He directed staff to work with the city maps to identify swappable parcels and asked that CWT do the same.  CWC reached out to the counties asking they identify potential parcels, including landmarks and other areas.  Ric emphasized the importance of towns to come forward with the list of potential swaps.  Bud asked if swaps are identified for DEP, does DEC have to approve the swaps and get involved for the easements. Ric responded that DEC remains as part of the process and while he has seen no indications that DEC would not be supportive, he cannot say that there may still be delays and roadblocks to overcome. 

4. Update of Side Agreement Implementation & Status of Amended City CE to State: Jeff reported that DEC is working with a new administration and new roster of staff who are just getting on board.  They have minimal knowledge of what has been worked on and agreed to over the past three years therefore we see limited activity on the Side Agreement and Conservation Easement Agreement.  Jeff did share with DEC the urgency of the conservation easement agreement and its process which is required to approve any land swaps for easement.    

5. CWC Report: Jason shared that there are a lot of contracts in the queue to support the side agreements but due to the administrative changes in DEC there has been minimal activity on this to date. He reported that CWC received 36 applications for the public education grants and that 13 applications have been received for the workforce development program.  He updated members on the CWC annual meeting which will be scheduled in July this year.  Jason presented a comprehensive slide show on the CWC Septic Program which demonstrated the septic work completed through CWC.  Ric commended CWC on the outstanding job running the Septic Program, which is a benefit to homeowners and the watershed. 

Tim addressed the release of the Hamlet Letters by CWC to the towns and villages.  Under the original MOA, every 5 years towns and villages were given the opportunity to act on what land acquisitions would be allowed in their hamlets.  The towns and villages would submit their Hamlet Letters which would waive acquisitions, limit the acquisitions to specific areas, prohibit any acquisitions, or allow for all acquisitions identified by the city.  The window for submitting these letters is now to June 2026.   With the new side agreement, land acquisitions can only occur in priority areas 1 and 2 thereby not impacting those towns and villages in priority areas 3 and 4. Because of this CWC is planning on sending letters to only the towns and villages in priority areas 1 and 2.  Ric asked that CWC send letters to the towns and villages in priority areas 3 and 4 explaining why they do not have to submit the Hamlet Letter.  Not notifying these towns and villages could cause confusion, especially as there have been changes in their town/village boards over the past 5 years and they may not be familiar with these past and current requirements.

6. Warrants and Treasurer’s Report: Bud reported that as of January 30, 2026,
the checking account was $5,132.52,
the savings account was $73,470.24 and
the CD was $54,450.86.
Ed Snow made the motion to accept the Treasurer’s report, seconded by Steve Walker. Report accepted.  
Bud presented Warrant #123 in the amount of $5,941.40 for payment of the December 2025 and January 2026 legal and administrative support fees.  Steve Walker made the motion to pay Warrant #123, seconded by Bill Federice. Motion carried.

Will asked what the process was to refresh the checking account with enough funds to cover the warrant.  Ric explained that Delaware County Fiscal Affairs is responsible for managing the CWC funds and oversees all transfers of monies as needed for the checking account.

7. Adjourn: Motion to adjourn made by Greg Vurkio, seconded by Bill Federice. Motion carried. The meeting adjourned at 7:30 pm.  

Location:  CWC Headquarters (Arkville, NY)

Present:  Scott Grey, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer, Robert Drake, Hope Costa

1.  Call to Order:  In the absence of Chair Ric Coombe, Vice-Chair David Kukle called the meeting to order at 6:21 pm. 

2.  November 17, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3.  LAP/SAP Negotiation Update:  Jeff reported that negotiations on the Side Agreement have successfully ended.  Key items in the agreement included the City limiting land acquisitions and agreeing to continue with funding of current programs.  There were also several new initiatives included in the final agreement and Jeff suggested members read the document provided to them to get the details on these initiatives.  Jeff shared that this final agreement contains almost everything we were asking for and that the remaining items will be addressed in the discussions on the FAD revisions.  The City has committed to working with CWT on development of the new 2027 FAD.  The City is also committed to working with CWC and CWT to improve the current septic programs.

Jeff said that it’s up to us to create the documents required to implement the Side Agreement, sharing that it will take significant effort to do so and members need to be proactive in doing this.  David K. asked what the next steps with the Side Agreement are.  Jeff shared that the agreement has been signed by everyone except CWT.  At this point Jeff distributed the CWT Resolution which would authorize the signing of Side Agreement.  After a brief review of the document, David Kukle made the motion, seconded by Glen Faulkner, to approve the resolution.  The motion was unanimously approved by roll call of the CWT Board Members.

Jeff then addressed the letter from CWT to Ms. Kate Malcolm regarding the Water Withdrawal Permit.  Board members were provided with a copy of the letter, which Jeff proceeded to explain its contents.  Jeff does not anticipate any issues resulting from this letter, sharing that had yet to see the comments from the environmental organizations.  Jeff did share that comments were received from the new Watershed Inspector General, however he did not anticipate that there would be issues as we move forward.

4.  Status of Amended City CE to State:  Jeff reported that the status remains the same and we have not received anything from DEC to date.

5.  CWC Report:  Jason provided a comprehensive report on the CWC statistics for 2025, including that CWC awarded 1000 grants last year.  He shared that the Town of Olive approved the bids for the Shokan project.  Bids totaled $74 million.   Jason reiterated Jeff’s comments regarding the approved Side Agreement and new initiatives.  While the Side Agreement does include expansion to existing CWC programs, it also provides several new programs including the Workforce Development program.  Jason shared that the contracts and processes for these new programs will take time to develop and implement.  He asked that Board Members understand and share with their respective communities implementation of the new programs will happen but not overnight so please have patience.   Jason also requested help from CWT in identifying the needed upgrades for I & I or regular septic plants.  He asked Board Members to provide CWC with data on their I & I plans, their workflows, etc.   This will help CWC with the development of the new programs.  Jason then reported that the Community Vitality Study final report will be available by the end of the week.  

David K. asked if there have been any applications received for the Workforce Development Program.  Gemma Young, WDP Program Manager, communicated that there have been several good inquiries.  The deadline for submitting the applications is early February and she recommended that, due to the extensive paperwork involved in the process, the sooner the applications are submitted the better for everyone involved.  David then asked how would private firms, such as engineering firms, apply for the program.  Gemma suggested they partner with other organizations that qualify to apply, stating they need to have a good plan to establish a robust training program.  She further explained that partnering would be the better option for the smaller private organizations who may face challenges trying to implement a workforce development program within their company. 

In closing the CWC report, Jeff and Jason both echoed to the Board Members to reach out to CWC with any Wastewater Treatment Plant issues they have.  This includes technical and logistic issues on contracts, issues with DEP, etc.   They emphasized the importance of everyone coming together as a united front with one voice.  Jeff told members to not wait until CWC has the program up and running, but to provide documentation to Jason now so that issues and problems can be addressed during the development phase.  

6.  Warrants and Treasurer’s Report:  Bud reported that as of November 28, 2025, 
the checking account was $11,556.62,  
the savings account was $73,343.27 and
the CD had $52,306.30. 
Ed Snow made the motion to accept the Treasurer’s report, seconded by David Edinger.  Report accepted.  
Bud presented Warrant #122 in the amount of $6,412.00 for payment of the November legal and administrative support fees. 
Ed Snow made the motion to pay Warrant #122, seconded by David Edinger.  Motion carried.

7.   Other:  David K. provided an update on the Membership Dues Committee, sharing that the committee is currently completing their research.  He asked the Board Members for any ideas or suggestions on the membership dues.  Jason shared that CWC has data on towns that indicated they do not feel they are getting support from CWT.  He will share this with the membership committee for inclusion in their research.

Jeff reported on Ric’s behalf that we will NOT have a meeting in January and will reconvene in February. 

8. Adjourn:  Motion to adjourn was made by Greg Vurkio, seconded by Ed Snow.  Motion carried. 
The meeting adjourned at 6:57 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, David Kukle, Bud Gladsone, Ed Snow, Ritchie Gabriel, Will Outsen, Jeff Gearhart, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Jessica Fiedler, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer, Robert Drake, Roger Hannigan Gilson

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  October 20, 2025, Meeting Minutes Approval:  Motion to approve the minutes made by Bud Gladstone and seconded by Ed Snow.  Motion carried.   

3.  Ric opened the meeting by addressing the membership dues.  Questions have come forward in the past regarding how the current dues levels were determined.  As the history of membership dues has not been easily identified, Ric suggested creating a membership dues committee to evaluate the current dues structure and recommend to the board options for dues as we move forward.  The board members agreed, and the membership dues committee comprised of David Kuckle (committee chair), Will Outsen and David Edinger was formed.  Ric asked the committee to look at alternatives on how to allocate fair and equitable membership dues across all participating watershed communities and counties, stating that size should not be the primary factor.  Ric also asked all the board members to reach out to the committee with any ideas or suggestions they may have.   Ric would like the committee to provide a report to the board at the January 2026 meeting if possible, but no later than the February 2026 meeting.  At this point in the meeting, Ric and Jeff both suggested we revise the order of the agenda items.  The board will be entering into an executive session to provide Jeff with directions on how to proceed with the upcoming negotiations.  As we had members of the press attending the meeting, Ric and Jeff wanted to give them the opportunity to ask any questions they may have before they were asked to leave the meeting.  Board members agreed.

4.  Warrants and Treasurer’s Report:  Bud reported that as of October 31, 2025, 
the checking account was $8,419.08,
the savings account was $86,780.37 and
the CD had $52,306.30. 
Greg Vurckio made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.  
Bud presented Warrant #121 in the amount of $11,529.04 for payment of the October legal fees and administrative support fees. 
David Edinger made the motion to pay Warrant #121, seconded by David Kukle.  Motion carried.  

5.  CWC Report:  Jason shared that the Workforce Development Program (WDP) is active and operational.  He asked that members reach out to Gemma Young, WDP Program Manager for more information.   Ric reminded everyone that we should embrace this program as it is providing us our future workforce and critical to the future of the watershed.    Jason reported the Shokan bids came in last month with the total of the bids at $74 million.  Bud asked what the original cost estimate was.  Jason shared that the original estimate of $48 million was pre-COVID, with a second bid released at $70-71 million.    The escalated Post-COVID costs where the key factor in this projects costs increase. 

6.  Status of Amended City CE to State:  Jeff reported that DEC has agreed to the language revisions but is still working on the process for conservation easements.  Ric shared that the City agrees with CWT on this and is anxious to move forward.

7.  LAP/SAP Negotiations: Ric provided an update on the events that have occurred since the last CWT meeting.  At the October meeting Commissioner Aggarwala expressed that DEP is wanting to move forward on the negotiations to finalize an agreement.  DEP has done this and in the past week has had meetings with Ric, Jeff, Jason and the Delaware County attorney to work through the issues.  These were positive discussions with significant negotiations occurring.   Ric and Jeff shared that the “draft” version of the agreement (called the 4^th Side Agreement or Intergovernmental Agreement), resulting from these discussions, contained much of the changes requested by CWT and CWC.   These meetings were very productive, and Jeff felt optimistic that we would reach a final agreement before the end of this year.

Joan Lawrence Bauer, reporter for the The Reporter, referenced Commissioner Aggarwala’s comments from the October CWT meeting where he indicated that the information in the previous National Academy study had outdated information.  She asked, based on these comments, how CWT is going to move forward and how do we foresee progress and continuity in the future.   Ric responded first by agreeing with Commissioner Aggarwala’s comments and concepts.  Ric shared with DEP that as we move forward CWT wants a seat at the table and wants to ensure we work together.  DEP was receptive and said they would also look internally to ensure we move forward as a collective team.  

Roger Hannigan Gilson, reporter for the Times Union, asked about the status of the report from the new committee DEP is convening.  Jeff shared they anticipate the report by early spring.  Mr. Gilson then asked if the new report would augment the National Academy’s study or disregard their findings.  Ric responded by sharing that he has talked with the City regarding this.  The City is wanting to start with a clean slate as the risks and demographics have changed significantly since the National Academy study was completed.

Jeff had one final comment on the negotiations.   The Executive Committee will be provided with a complete draft of the side agreement for consideration at the December meeting assuming there is an agreement.  He will also provide comments on DEC’s draft Water Withdrawal Permit by the December 12, 2025 deadline and those comments will depend on whether there is an agreement by then with DEP.

Ric asked for a motion to move into an executive session to discuss contract negotiations and the direction CWT wants to provide to Jeff as we attempt to finalize the negotiations.   Motion was made by Ed Snow, seconded by David Kukle.  Motion carried.  Ric thanked the press for attending the meeting and excused them from the meeting.   The executive board entered executive session at 6:40 pm.   Greg Vurckio made the motion to end the executive session, seconded by Will Outsen.  Motion was carried and the executive session ended at 7:30 pm. 

8.  Other:  Before adjourning Jeff wanted to express his thanks to Ric for all his work on the side agreement.  Jeff expressed that the relationships Ric has have been extremely beneficial in resolving these issue and reaching mutual agreements.   Ed commented that Commissioner Aggarwala attendance at our October meeting demonstrated that he is interested is working together.  Ed also shared that Ric meeting with the commissioner confirmed that CWT cares and does want to work together with DEP and the City as we move forward.  On a final note, Ric thanked everyone for their support and committed to continuing working with everyone as we enter this next phase of CWT and the watershed.  

9. Adjourn:  Motion to adjourn was made by Bud Gladstone, seconded by Greg Vurckio.  Motion carried.  The meeting adjourned at 7:40 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Tim Cox, Jason Merwin, Samantha Costa, Jessica Fiedler, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer. Tina Mole,  Shiloh Williams, DEP Deputy Commissioner Paul Rush, DEP Commissioner Rit Aggarwala, DEP Director External Affairs John Milgrim

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  September 15, 2025, and September 17, 2025, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3. & 4. LAP/SAP Negotiations/Status of Amended City CE to State:
Ric opened this discussion by introducing DEP Commissioner Rit Aggarwala and DEP Deputy Commissioner Paul Rush.  Ric provided a brief update on the events which led to Commissioner Aggarwala and Deputy Commissioner Rush attending the CWT meeting.   During the previous week Ric met with Jason, Shiloh Williams and Deputy Commissioner Rush to discuss the status of the Water Withdrawal Permit and the actions DEP has taken on this negotiation process.  Ric shared there was very positive dialogue at the meeting which resulted in Deputy Commissioner Rush suggesting DEP attend the October 20^th CWT meeting.   Ric and Jason agreed.

Ric continued with the meeting by thanking Commissioner Aggarwala  and Deputy Commissioner Rush for attending the meeting in person.  Commissioner Aggarwala thanked CWT for the invitation, and shared that while the Zoom option was offered, he felt it more important to attend the meeting in person to promote open conversation and answers.  Commissioner Aggarwala explained why DEP made the decision to stop the negotiations.  He shared that honest people could have honest disagreements, which is the basis of good negotiations.

However, some people stopped talking about an agreement and started posturing for their own benefits.  When this began happening, Commissioner Aggarwala had to put a stop to this and get back on track with the issue at hand with the Water Withdrawal Permit.   Commissioner Aggarwala believed that  DEP has built good relationships with CWC and the watershed communities.  DEP has demonstrated and continues to demonstrate that they take the watershed needs seriously and work for viable solutions.   He proceeded to explain that the current structure in the watershed dates to the 1990’s and addresses the risks of that timeframe very well.   However, these risks have changed dramatically over the years.  We’ve seen changes in water needs along with changes to the climate.   All this needs to be reviewed by DEP closely to determine the most feasible and cost-effective ways to move forward.  Commissioner Aggarwala said that source water protection is valuable to do in today’s environment and is the most effective way to do it.  However, DEP needs to look at this in conjunction with future needs to identify the best solutions.   Commissioner Aggarwala proceeded to “quash” rumors by emphasizing that  DEP has no intention at this time to cut any programs or eliminate support to current programs. 

Commissioner Aggarwala proceeded to explain that DEP is currently completing scientific studies to help identify risks to the FAD over the next decade.  He anticipates these study findings to be available for the upcoming 2026 FAD review.  It is DEP’s goal to have the analysis needed to determine what the various options are as we move forward with the FAD.   He highlighted that the watershed communities need to be open to zero-base budgeting and starting fresh to look at what is needed as we move forward.   

DEP stressed that partnership with the watershed communities is important to build the future.   As we move forward we need to craft a new set of programs to meet the changing needs.  This isn’t meant to eliminate programs, but to restructure them for what is required.  Deputy Commissioner Rush interjected that the challenges we are facing now are significantly different than the challenges in 1992.   It is proven that the watershed communities are highly successful at protecting the watershed.   We need to continue with that success as we adapt to the changing environment and promote economic growth.   Deputy Commissioner Rush stressed that a great deal has changed and its important to look at all the programs and partnerships to continue with our success.  Ric emphasized to the executive board members that it is critical that they function as an officer of the CWT as we move forward working with DEP.

Ric posed the question to Commissioner Aggarwala as to why DEP is engaging in new scientific research rather than utilizing the National Academy report.  Commissioner Aggarwala stated that they did not disagree with the National Academy findings, but DEP felt this report did not address all the issues such as impacts due to climate change.  The impacts of Hurricane Irene and the major rainstorms which caused severe flooding were not fully considered in the National Academy study.  Commissioner Aggarwala and Deputy Commissioner Rush both felt strongly that these issues need to be addressed and analyzed to define more accurately what is needed for the future.

Jason shared that CWC agrees with Commissioner Aggarwala regarding the importance of communications and the criticality of working together.   Jason further shared that there was anxiety regarding the misunderstanding that DEP was moving away from current regulations and programs. 

However, CWC now understands that this is not DEP’s intent.  DEP is not looking to eliminate but rather is looking to determine what is best for the future.   Commissioner Aggarwala asked that CWC and CWT help to identify what DEP should look at and what questions they should ask to be assessed in the study.

Glen Faulkner posed the question to Commissioner Aggarwala regarding how communities can deal with the barriers they encounter against new lodging, additional housing, septic and other regulations while attempting to grow their economy.   Commissioner Aggarwala acknowledged that this was a good question and stated that it should be in DEP’s long-term interest to support healthy economies in the communities while also supporting the DEP vision.   He shared that a joint economic development study  would address these concerns.

David (K.) asked DEP what challenges they are facing with the State.   Shiloh Williams shared that the Conservation Easements is the biggest hold up.  DEP fully supports conservation easements but as DEC does not have a process in place in is causing delays.

Jeff expressed his appreciation to Commissioner Aggarwala, Deputy Commissioner Rush and Shiloh Williams for attending our meeting.  He stated that DEP has provided great opportunities for everyone to work together and CWT is eager to be a partner in the process.  He shared that we appreciate the opportunity to help ensure the communities have the tools they need while supporting the DEP goal for cost effectiveness.   

Ed thanked DEP for attending our meeting in person stating that this demonstrates that DEP is willing to collaborate with the communities.   Ed asked if there will be a FAD even if the DEP study is not completed.  Commissioner Aggarwala shared that the study will be done in 2026, as it was started in 2024 and projected for 2 years.  It will be completed in time for the new FAD discussions and while it may not have all the answers it will provide a good start.

Bruce Dolph asked  about DEP’s position on land swaps.   DEP supports land swaps and is looking at a strategic plan for city land vs town land swaps that are mutually beneficial for all parties.

Ric asked Commissioner Aggarwala about the status and timing of the side agreements.  Commissioner Aggarwala responded that DEP is hoping to get them completed as quickly as possible.  He explained that when DEP withdrew from the negotiations, their intent is not to renege on any of the agreements made.  He further shared that DEP ended the negotiations based on concerns with the revised contract as it contained several new items that were not discussed at the negotiating table.  DEP felt it was not in the spirit of what was discussed and agreed upon during the negotiations but was more in line with a posturing movement.

With no more questions to Commissioner Aggarwala, Deputy Commissioner Rush and Shiloh Williams, Ric thanked them for taking the time and traveling the long distance to attend our meeting.  He felt is was a very positive and productive discussion which shed light on the various actions taken by DEP.

5.  CWC Report:  Jason provided a brief report, sharing that they have a new operating contract and they are entering into a new septic program working on septic systems through 2029.

6.  Warrants and Treasurer’s Report:  Bud reported that as of September 30, 2025, 
the checking account was $15,199.84,
the savings account was $86,706.70 and
the CD had $52,306.30. 
Greg Vurckio made the motion to accept the Treasurer’s report, seconded by Ed Snow.  Report accepted.  
Bud presented Warrant #120 in the amount of $6,783.00 for payment of the September legal fees and administrative support fees.  
Steve Walker made the motion to pay Warrant #119, seconded by Glen Faulkner.  Motion carried.   

7.  Other:  The negotiations will be resuming the following week.  Considering this, Ric asked to go into an executive session to discuss CWT negotiation position and provide Jeff with directions on how to proceed.  David Edinger made the motion to move to executive session, seconded by Glen Faulkner.  Motion carried and the Executive Board entered executive session at 7:45 pm.    

Ed Snow made the motion to end the executive session, seconded by Bill Federice.  Motion was carried and the executive session ended at 8:40 pm.

8.  Adjourn:  As there were no other items to discuss Ric asked for a motion to adjourn.  Motion to adjourn was made by David Edinger,  seconded by Ed Snow.  Motion carried.  The meeting adjourned at 8:45 pm.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Will Outsen, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Jason Merwin, Samantha Costa, Gemma Young, Nick Carbone, Bruce Dolph, Mary Crisafulli, Joan Lawrence Bauer.

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  Ric opened the meeting by thanking Jeff for his efforts on developing a very comprehensive letter and resolution so quickly.  Glen concurred that this draft accurately captured the “spirit” of the conversations from the previous meeting. 

Jeff proceeded to explain the documents and their purpose for the benefit of those attendees who were not included in the executive session on September 15^th.   He stated that the letter and resolution to DEC express the CWT concerns  for halting discussions on the Water Withdrawal Permit and 4^th side agreement.  Jeff shared that the last discussions occurred on June 13, 2025, and nothing has occurred since. 

Jeff further explained that the City submitted draft language to DEC but has not yet shared this draft with others.   He expressed his concern that this approach is inconsistent with past practices.  This is a valid concern of not only CWT but of all the stakeholders who are impacted and have a vested interest in the water permit.

Ric stated that we are recognized nationally and internationally as a model for watershed partnerships.  This latest action by the City to unilaterally withdraw the stakeholders from the process is not in the spirit of the partnership that was established.  He shared that hopefully we can get the City back to the table and continue with the partnership for many more years to come. 

Joan (Lawrence Bauer) asked if it was a new Water Withdrawal Permit that was officially submitted by the City.  Jeff replied yes and explained that this was originally called the Water Supply Permit. He further explained that this permit contains the language that allows the City to buy land in the watershed.

Ric entertained a motion to introduce the Resolution.  Bud Gladstone made the motion, seconded by Ed Snow.  Motion was unanimously carried by the Executive Board.

Before adjourning, Jason wanted to thank everyone for all their hard work on this.  He shared that we are now in a good position to move forward.   He gave special thanks to Jeff for his efforts stating that the final product was excellent and exactly what was needed to address this issue.

3.  Adjourn:  As there were no other items to discuss Ric asked for a motion to adjourn.  Motion to adjourn was made by Greg Vurkio,  seconded by Glen Faulkner.  Motion carried.  The meeting adjourned at 6:23 pm with Ric thanking everyone for attending this special meeting.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, David Kukle, Steve Walker, Bud Gladsone, Ed Snow, Glen Faulkner, Ritchie Gabriel, Will Outsen, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker, Jason Merwin, Samantha Costa, Jessica Fiedler, Gemma Young, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer. Tina Mole,  John Kosier, Thomas Hoyt, Joe Cetta, Art Merrill, and Cher Woehl.   Attending via ZOOM were Tim Cox, Chris Mathews, Alicia Terry and Alan Hinkley

1.  Call to Order:  Ric called the meeting to order at 6:16 pm. 

2.  August 18, 2025, Meeting Minutes Approval:  Motion to approve the minutes made by Ed Snow and seconded by Bud Gladstone.  Motion carried.   

3. & 4. LAP/SAP Negotiations/Status of Amended City CE to State:
Jeff opened by sharing he had hoped to see the draft of the Water Withdrawal Permit from the City in early August.  He understood that the City has submitted a draft permit to DEC for review.   The City currently has no intention of sharing the draft with CWT and other stakeholders for review prior to releasing for public review.   Jeff is hoping that we see the draft after the State provides their comments and reaction, however that is not guaranteed.  This segued to Delaware County’s draft resolution on this issue.   At this point in the meeting, Jeff suggested we move into an executive session as we would be discussing contract negotiations and receive advice of counsel.   Ric called for a motion to move to executive session.  Motion was made by Ed Snow, seconded by Bud Gladstone.  Motion was carried.   Ric respectively asked all reporters and non-watershed partners to exit the meeting, indicating they would be welcome back once executive session ended.  Executive session started at 6:25 pm.   At 7:15 pm Bill Federice made the motion to end the executive session, seconded by David Kukle.  Motion carried and the CWT executive meeting reconvened at 7:16 pm.

Action item from the executive session was to have Jeff prepare a draft letter and resolution as soon as possible and called for a special Executive Board meeting to review and approve.   David Kukle made the motion to hold a Special Executive Board Meeting on Wednesday, September 17, 2025, at 6:15 pm at the CWC headquarters for review of the draft letter and resolution.  Ed Snow seconded the motion.  Motion carried.   Jeff shared he would provide the drafts prior to the meeting and asked Cher to notify the press who normally attend the meeting of the special meeting. 

5.  CWC Report:  Jason had nothing new to report.

6.  Warrants and Treasurer’s Report:  Bud reported that as of August 29, 2025, 
the checking account had $6,393.78,
the savings account had $101,621.27
and the CD had $52,306.30. 
Ed Snow made the motion to accept the Treasurer’s report, seconded by Steve Walker.  Report accepted.  
Bud presented Warrant #119 in the amount of $980.00 for payment of the August legal fees and administrative support fees.  
Steve Walker made the motion to pay Warrant #119, seconded by Glen Faulkner.  Motion carried.   

7.  Adjourn:  As there were no other items to discuss Ric asked for a motion to adjourn.  Motion to adjourn was made by Greg Vurkio,  seconded by Bud Gladstone.  Motion carried.  The meeting adjourned at 7:40 pm. with the reminder that they would all be back in two days for the special meeting.

Location:  CWC Headquarters (Arkville, NY)

Present:  Ric Coombe, Scott Grey, David Kukle, Steve Walker, Glen Faulkner, Jeff Gearhart, Bill Federice, David Edinger, Greg Vurckio

Others:  Jeff Baker (via ZOOM), Tim Cox,  Jason Merwin, , Samantha Costa, Jessica Fiedler, Nick Carbone, Bruce Dolph, Michelle Yost, Joan Lawrence Bauer (Walden reporter)

1.  Call to Order:  Ric called the meeting to order at 6:15 pm. 

2.  June 16, 2025, Meeting Minutes Approval:  Motion to approve the minutes made by David E. and seconded by Glen Faulkner.  Motion carried.   

3 & 4. LAP/SAP Negotiations/Status of Amended City CE to State:
Jeff began this discussion by sharing that nothing has happened since his last report in June.  Negotiations and conversations with DEP have stopped.  There has been no further action or discussions on the side agreements and with the stakeholders.  DEP is waiting to see what language and conditions DEC has in the next Water Withdrawal Permit.   DEC will be releasing the draft Water Withdrawal Permit language sometime in September and maybe will provide for a 60-day public comment period. Jeff shared that in the past the permit language was negotiated before the final review, emphasizing that this is a significant change in the process. Even though there are no negotiations currently planned, Jeff does not foresee major changes to the watershed and does not see that we will be reverting to Core LAP acquisitions in Priority Areas 3 & 4 as previously permitted. 

Jeff did share his thoughts on what may be included in the new Water Withdrawal Permit language.  He stated that even if the DEC permit has a broader scope, all it would do is to give permission to the City to purchase land.  It does not mandate the City to buy land.  Jeff suggested that items be brought forward during the FAD negotiations which will be occurring next year prior to the FAD 2027 expiration date.  Ric added that the 2027 expiration of the FAD provides us with the opportunity to move forward with negotiations on areas we did not get to address in the revised Water Withdrawal Permit.   He commented that there has been a tremendous shift in the FAD and water supply protection program from 30 years ago and we need to reposition ourselves for these changes. 

Glen asked why such a significant shift in the collaboration efforts on this Water Withdrawal Permit.  Jeff responded that there may have been several factors which led to this, one being the frustration at the City level on how drawn out the negotiations were and the constant changes going “back and forth”.

Jeff next reported that there have been no movement on the Conservation Easement final agreement on the language amendments.  There is one outstanding issue awaiting input from DEC that is related to the Shandaken and Middletown land swaps.  The City is committed to the land swaps if there are no concerns identified by the State.  They are waiting for the State to give the okay to move forward.

5.  CWC Report:  Jason provided a status report on the limited cell tower information received from the Counties.  Ric thanked Jason for his efforts on this project.  He also expressed his disappointment with our Counties and their lack of support and efforts on this project.  Ric voiced the same concerns with the lack of County responses for the Community Vitality Study.  He strongly reminded the board members that our job as elected officials is to help bring these important issues and projects to light.  We need to elevate the level of interest and put in the effort to help our community residents.  Jason fully agreed sharing that they are having problems obtaining information for the Community Vitality Study.  

Ric shared that the Community Vitality Study project team tried gathering information from the municipalities on the meeting spaces they currently have.  To help identify if a municipality is invested in their community needs, they emailed the town clerks requesting an estimate on the sizes of the meetings held, the capacity of the meeting space available, and when the available meeting space was last renovated.  The lack of response was extremely disappointing.  Ric emphasized that we asked for a group to help us out with this critical information and yet our towns cannot take the time to respond. 

The Community Vitality Study project team have sent requests to the town supervisors and town clerks to get the necessary information for the study.  Ric stressed that as elected officials we need to help acquire this data.  David K asked if the elected officials see all the questions asked by the study team.  Jason responded that it all depends on who the study team sends it to dependent on the contact information they have been provided.  David K. asked to see the questions so that he could help get the information.  He suggested that the questions be distributed to our board members so that they can assist with obtaining the information.  Ric said that for Sullivan County he got copied on the request and was able to expedite getting the information.  David K. agreed that if they all knew about the requests they could help with providing guidance to obtain the information needed.  Glen asked Jason if the study team could resend the requests and include our CWT board members and the supervisors for the municipalities in the respective county.  Ric offered a suggestion that each county identifies a county point person for the study team to help ensure action is taken. 

Jason went on to report on the FEMA grant in Prattsville.  He shared that CWC released the second bid for the work to be done, breaking it up into 4 separate projects/16 RFP’s.  They received no bids.  He expressed CWC’s disappointment in this.  CWC has a $1 million approved grant that they worked 3 years to obtain, and it will disappear as they have no contractors to do the work.  He felt that the strict federal and City reporting requirements are the main deterrents for the contractors.  What is very disheartening is the impact on the property owners who will now have to absorb the cost of repairs.   Jason also reported that CWC is extremely slow on their programs, especially the septic program,  indicating this is due to applications and construction needs.

6.  Warrants and Treasurer’s Report:  In Bud’s (CWT Treasurer) absence, Ric deputized Greg Vuckio as the assistant treasurer for the meeting.  Greg reported that as of July 31, 2025, 
the checking account had $6,392.87,
the savings account had $101,540.65 and
the CD had $52,306.30. 
David Kukle made the motion to accept the Treasurer’s report, seconded by Glen Faulkner.  Report accepted.  
Greg  presented warrant #118 in the amount of $5,550.00 for payment of the June and July legal fees and administrative support fees.  
Steve Walker made the motion to pay warrant #118, seconded by Bill Federice.  Motion carried.   

7.  Other:  Ric entertained a motion regarding Jeff Baker’s request for an increase to his salary to $210 per hour from $185 per hour which was set in 2015.  This represents a %13.5 increase over 10 years.  The increase is to be effective as of August 1, 2025.  David Kukle made the motion to approve the increase, seconded by David Edinger.  Motion carried. 

8.  Adjourn:  Motion to adjourn was made by Steve Walker, seconded by Bill Federice.  Motion carried.  The meeting adjourned at 7:00 pm.