Executive Board Meeting – Aug 16, 2021

Location:   CWC Headquarters

Present:     Ric Coombe, Greg Vurckio, David Kuckle, Bill Federice, Scott Grey, Peter Friedel (phone)

Others:       Jeff Baker, Tim Cox, Jason Merwin, Nick Carbone, Cher Woehl


1. Call To Order:   Ric Coombe called the meeting to order at 6:20 p.m.

2. July 21, 2021, Minutes Approval:   Motion to approve minutes made by Greg Vurckio.  Second by Dave Kuckle.  Motion carried.

3. Ric raised the question regarding the use of Zoom for “in-person” meetings.  Tim clarified that technically Zoom is not allowed for meetings where participants attend in person. 

4. CWT Administrative Support:  Ric provided a brief background summary on the administrative support position.  In the past, the CWT chair brought the administrative assistant along with them.   While the CWT was more than happy to have the administrative assistant position remain in Delaware, that was not feasible at this time.  As a result, Ric recommended it could be feasible to have the position filled by an employee of the CWT chair township.  Making the position inter-municipal allows for the salary to be paid directly to the employee thru the town’s payroll system.  CWT would reimburse the municipality for the administrative assistant services based on the agreed amount and as stipulated in an MOA contract.  This proposal would keep the administrative assistant function inter-municipal and eliminate the need for CWT to establish its own payroll accounting system.   Ric discussed this proposal with the Town of Neversink Board, who agreed with the idea if approved by CWT.   The motion was made by Dave Kuckle and seconded by Peter Friedel to contract with the Town of Neversink to hire a current employee for the Administrative Assistant position.  Motion Carried.    

Members discussed the salary and average monthly hours for the Administrative Assistant.   It was suggested that a set stipend for the month be established for a set number of hours, with any additional hours to be paid at an hourly rate.   Based on the past Administrative Assistant hours, Ric recommended ten (10) hours per month at $350 (monthly salary) with $20 per hour for any additional hours worked above the 10.   Jeff said the contract would include this information with an effective date of September 1, 2021, and with language that provides for terminability by either party within 30 days.    The motion was made by Bill Federice and seconded by Peter Friedel to include the recommended stipends in the contract.  Motion carried.   Jeff will develop the contract.  Ric introduced Cher, the Town of Neversink Parks and Recreation Director, who has agreed to accept the position if acceptable to the CWT and once the contract is enacted.

5. General Housekeeping:  There was a discussion on housekeeping and best option for administrative email.  It was suggested that the easiest and cleanest way for mail would be to establish Gmail accounts.  It was also suggested to look into using the Google Gmail suite of options for the administrative needs, such as meeting schedules, etc.

6. Document Storage:  Tim reported all the CWT documents have now been relocated to the CWC facility for storage.   They are looking to obtain money for hiring an intern to digitalize all the documents.  After the meeting, Tim would show everyone the storage area.

7. Request for Document Review:  Jeff  reported that they have received a request from a Philadelphia graduate student (Anna) to review the CWT records as part of her study.  For her study, the records would be opened and made available to her during normal business hours in a specified area.  She is looking to review the records sometime during September 9th – 20th.  Jeff said that permission to access the records is subject to CWC approval.  Tim said that CWC is open to whatever the CWT recommends.  Tim and Jeff will work out the agreement stating that CWT and CWC are okay with this request.

8. Elections:  Ric reminded everyone that they need to get moving on the elections.   All positions are up for re-election.

9. Quarterly Meeting:  The quarterly meeting with the leads from all watershed organizations   (CWT, CWC, WAC, etc.) is tentatively scheduled for September 10th.   Purpose of this meeting to have dialogue on all issues organizations are facing.

10. Reports:
a.  FAD deliverables:  No report

b.  Streamside Acquisition:  No report

c.  Flood Commission Reports:  No report

d. CWC Report:  Jason reported on the septic program contract with the NYC.  They are having contract issues and will not be awarding any new septic program requests until the issues are resolved.   Progress is being made on addressing and resolving the issues.   Jason also reported that NYC is evaluating how CWC manages their contracts.  CWC has provided responses on each contracted evaluated to date.  One issue CWC is facing is that the contracts are deviating from the original contracts, with language revisions made by city attorneys.  This is causing issues.  Ric said that CWT can be of service to CWC with addressing and resolving these issues.  

e.  Below the Reservoirs:  No report  


11. Warrant(s) and Treasurer Report: There is $4137.84 in the checking account and $130,873.03 in the savings account.   Peter Friedel made the motion to accept the Treasurer’s report.  Second by Dave Kuckle.   Motion carried.

Greg Vurckio motioned to pay the warrant for:
Delaware County Admin services –           $   500.00
Legal fees to Jeff Baker –                             $   814.00
For a total warrant of –                               $ 1314.00
Second by Dave Kuckle.  Motion carried.       
$50 storage fee payment is deferred due to relocation of files to new space.  

12. Other:  As we are not allowed to Zoom at this point if meeting also has people attending in person, Ric said to plan on meeting at the CWC facility in September. 

13. Adjourn:   Motion to adjourn meeting made by Greg Vurckio.  Second by Bill Federice.  Meeting adjourned at 7:33 pm.

Executive Board Meeting – April 19, 2021

Location:  Zoom

Present:  Ric Coombe, Greg Vurckio, Bud Gladstone, Scott Grey, Larry Reilly and Bill Federice.

Others:  Jason Merwin, Jeff Baker, Nick Carbone, Tim Cox, Aaron Bennet, Kelly Mariotti, Bruce Dolph and Annie Seefeldt

1. Call to Order:  Ric Coombe called the meeting to order at 6:19.

2. February 15, 2021 Minutes Approval:  Motion to approve minutes by Greg Vurckio.  Second by Bud Gladstone. Motion carried.

3. Stakeholders Meeting:  Jeff Baker reported that he has had conversation with Delaware County regarding the Streamside Acquisition Program.  All want to make sure DEC doesn’t roll out the SAP without Delaware County’s input.  Next meeting is scheduled for April 29th on Land Acquisition.

4. Ashokan Pumped Storage Project:  This has been withdrawn.  Jeff was pleased to see the towns and villages get involved and write opposition letters.   Now they are talking about Neversink and Roundout which they are connected.  At this point, plans for Neversink and Roundout are way down the road.  CWT will keep an eye on this situation.

5. Reporting back to our member Towns:  Ric Coombe reinstated that communication is the key.  Need to do more outreach to the towns and villages on watershed issues so that the towns and villages know what is going on.  For instance, the Town of Hunter asked CWT for our help.  We helped them solve the issue that they were having.  Need to let the public know that we are here for them if they need us.

6. Catskill Park:  Ric reported that public recreation sites have become a problem.  Visitors have been leaving tons of trash in the areas. The burdens shouldn’t be on the towns to pick-up the garbage.  The landowners should be responsible (DEC).  Also, parking has become a problem as well; visitors parking wherever they want.  Parking is only allowed in the designated places.  A local law is in effect now.  Tickets will be issued if parking elsewhere by the State Police and the Sheriff. Overall, the towns would like to see less people at the public recreation sites.

7. Tom Snow:  Mentioned earlier.

8. Reports:
a. FAD deliverables:  No report.
b. Streamside Acquisition: 
c. Flood Commission Reports:  No report
d. CWC report:  CWC received 1.8 million for the Septic 5 Program. That comes out to be only 60 projects next year.
e. Below the Reservoirs:  No report

9. Warrants(s) and Treasurer’s Report: 
There is $8,500.00 in the checking account and $93,726.70 in the savings account. 
Bill Federice motioned to accept the Treasurer’s report.  Second by Greg Vurckio. 

Greg Vurckio motioned to except the warrant for
The Storeroom $50.00
Delaware County Admin services $505.40
$1,480.00 for legal fees and
Del. Co. Watershed Affairs postage reimbursement for $22.44
making the total warrant for $2,057.84. 
Second by Bill Federice.  Motion carried.

10. Other:  Bill Federice wanted to give a heads up to the committee that Conesville and CWC have been working on establishing a Waste Water Sewer District.  DEP has come back and wants to change the agreement that they agreed too. CWT will step in if things don’t get resolved.

11. Adjourn:  Motion to adjourn meeting by Bud Gladstone.  Second by Greg Vurckio.  Meeting adjourned at 6:56.

Executive Board Meeting – March 15, 2021

Location:  Zoom

Present:  Ric Coombe, Greg Vurck, Peter Friedel, David Kukle, Bud Gladstone and Tom Hilson.

Others:  Jason Merwin, Jeff Baker, Nick Carbone, Tim Cox, Aaron Bennet, Michelle Yost and Kelly Mariotti.  Jim Sofranko-Town of Olive Supervisor

1. Call to Order:  Ric Coombe called the meeting to order at 6:12.

2. February 15, 2021 Minutes Approval:  Motion to approve minutes by Bud Gladstone.  Second by Peter Friedel.  Motion carried.

3. Stakeholders Meeting:  NAS held a summary meeting on March 25th.  The Septic Program was talked about.  It was recommended that there be an expansion, but that was in the Kensico Basin.  Meetings will continue and DEP will also be having focus group meetings especially regarding the Land Acquisition Program. 

Another issue that was discussed was how to rollout the SAP program.  There are issues with DEC regarding the towns to buy-in the SAP program.  Wednesday, March 17th, there will be a conference call between Delaware County, Jeff Baker, Kevin Young and Allyson Phillips to develop a strategy on how to deal with DEC on this issue.

Nick Carbone stated that there has been no new development in the Town of Middleton in the last 50 years except the new CWC/DEP building.

4. Ashokan Pumped Storage Project:  The Supervisor from the Town of Olive, Jim Sofranko is asking the CWT Board for their support to oppose a project that was submitted to FERC.  A company from California has submitted a proposal to FERC for a high elevation reservoir.  There are 3 reservoir sites for this proposal.  One will be chosen for the project. There has been no outreach from FERC to Ulster County.  The high elevation reservoir project would be huge.  The tunnels would be 40 to 50 feet in diameter and buried 100s of feet underground.  At the end of the tunnels, there would be five turbines running which would use huge amount of power.  Ric motioned Jeff to write a response letter opposing the High Elevation Reservoir project.  Moved by David Kukle.  Second by Tom Hilson.  Motioned carried.  Note:  Peter Friedel clarifies that the project will affect his land and house.   Jeff stated the comment period ends April 12th.  He will have the response letter in by April 9th.

5. Reporting back to our member Towns:  Last week Ric sat in on the Town of Rochester Board meeting via zoom.  Rochester had some questions as to why they should stay with CWT.  Ric explain what CWT is and what CWT does and how CWT can help the Counties, Towns and Villages.  Rochester decided to stay with CWT.

Ric Coombe reinstated that communication is the key.  Need to do more outreach to the towns and villages on watershed issues so that the towns and villages know what is going on.

6. 2021 Dues Notice:  Kelly Mariotti stated that the dues letters were mailed out Monday, March 15th.

7. Reports
a. FAD deliverables:  No report.
b. Streamside Acquisition: 
c. Flood Commission Reports:  Arron reported that the only thing that is active at this time is the Town of Shokan.
d. CWC report:  Annual meeting April 6 via zoom.
e. Below the Reservoirs:  No report.

8. Warrants(s) and Treasurer’s Report:  There is $491.21 in the checking account and $98,983.35 in the savings account.  Tom Hilson motioned to accept the Treasurer’s report.  Second by Peter Friedel. 

Greg Vurckio motioned to except the warrant for-
The Storeroom $50.00
Delaware County Admin services $722.33
$1,443.00 for legal fees and
The Mountain Eagle in the amount of $12.18
Making the total warrant for $2,227.51. 
Second by Bill Federice.  Motion carried.

9. Other:  Once again, Ric reached out to Bud stating that if he needs any help with WAC, please feel free to reach out to CWT.  Bud was very appreciative of that.

10. Adjourn:  Motion to adjourn meeting by Bud Gladstone.  Second by Greg Vurckio.  Meeting adjourned at 7:04.