Executive Board Meeting – May 21, 2018

Location: CWC, Main Street, Margaretville, NY
Time: 6:15 PM

Present: Mark Tuthill, Tom Hilson, Dave Kukle, Michael McCrary, Pat Davis, Greg Vurckio.
Others: Jeff Baker, Tim Cox, Jason Merwin, Michelle Yost, Bruce Dolph.

1. Call to Order

2. April 16, 2018 Minutes. Tom Hilson moved to accept the minutes. Second by Greg Vurckio. All approved.

3. Update on 3d Supplemental Side Agreement. Mr. Baker reported that all issues have been resolved and the parties are signing the agreement. Mr. Tuthill signed the agreement on behalf of the CWT at that meeting.

4. Stakeholders meetings. A discussion was held on issues raised by Mr. Davis that the CWT should be developing arguments to provide to the National Academies of Sciences regarding the CWT’s concerns with the continuation of the land acquisition process. Mr. Tuthill reported on a recent meeting with Tom Snow and the discussion by CWT and Delaware County officials that any expansion of the Streamside Acquisition Program must be in coordination and agreement of each town where it will occur. There was also a discussion of comments circulated by Dean Frazier regarding Farms in Transition and it was noted that those comments did not necessarily represent the views of the Delaware County Board of Supervisors. The Board of Supervisors in Delaware County has set up a group and we are waiting for their feedback.

5. Reports
a. Flood Commission Reports:
i. Delaware County submitted a written report.
ii. Greene County: Michelle Yost reported on the proposal submitted to CWC for the Town of Hunter and Village of Tannersville to co-locate a Highway Garage outside the floodplain.

b. CWC Report: Tim Cox reported that CWC is reviewing 6 applications for property protection grants.

c. Below the Reservoirs. No reports.

6. Warrants and Treasurer’s Report.
a. Savings Balance: $60,990.57; Checking Balance: $1000.16
b. Warrants totaling $5,940.91 (Storage fee: $50; Young Sommer: $5,559.50; Dept. of Watershed Affairs: $331.41). Motion to accept treasurer’s report and pay the warrants made by Michael McCrary, seconded by Dave Kukle. All approved.

7. Meeting adjourned at 7:05 PM. Motion by Tom Hilson, second by Greg Vurckio. All approved.

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Executive Board Meeting – April 16, 2018

Location: CWC, Main Street Margaretville, NY
Time: 6:15 pm

Present: Mark Tuthill, Anthony Coiro, Ric Coombe, William Federice, Peter Friedel, Wayland Gladstone, Michael McCrary, Greg Vurckio, Thomas Hilson.
Others: Larry Underwood, Aaron Bennett, Molly Oliver, Tim Cox, Jason Merwin, Michelle Yost and Frazier.

1. Call to Order

2. March 19, 2018 Minutes – Ric Coombe moved to accept them. Second by Pete Friedel. Passed.

3. Update on 3rd Supplemental Side Agreement Status – Mr. Baker reported it will be circulated for signatures.

4. Stake holders meetings
a. Town level assessments
i. Mark mentioned everyone received the comments from Jeff regarding the DEP’s offer. Will see how the meeting goes on the 17th. Mark sought feedback regarding Land Acq. The overall sense is that the CWT would like to see it end or at the very least focus on more sensitive land. Swaps might hold some possibility. Mike McCrary raised the issue of SAP lands needing access. So if there is a parcel that will be subdivided, the stream portion need to be a flag lot. This issue and others all need to be addressed. Some towns may need or want to change their subdivision laws to accommodate some of the subdivision issues.
ii. Next meeting – April 17th
b. Farm transition – Comments submitted from Del. Co. – not discussed

5. Reports
a. Flood Commission Reports – Brief reports were given. Many LFAs done and adopted. Some beginning to implement projects. Village of Stamford is interested in an LFA. Towns have submitted SMIP grant applications for some of the projects. There are about 15 applications. There is a short list of projects that could use CWC funding. Roxbury is moving ahead with an LFA. Aaron reported on Mt. Tremper. A lot of coordination going on to get a reuse permit request from FEMA to use some buyout properties. There is a need to decommission and remove an ACOE berm. In mid-May, DOT will hold a public meeting to inform the public. Boiceville is doing a planning study. Visioning the future for hamlet redevelopment. Kick off in Mid-May. Rt 28 in Boiceville is currently flooding in a 25 year storm. Town needs more information. If 28 is going to flood, what good is it to build another bridge? Concerns about shutting down the Shandaken Bridge below the current bridge. Response time for Emergency Service could create some serious situations.

b. CWC report – Nice annual meeting. Large crowd. Standing room only.

c. Below the Reservoirs
i. Delaware – PAC meeting scheduled for Phase I of the SCMP. Funding for Phase II is looking good from ARC. Graydon and Larry met with Colchester. They will enter into an MOU with the SWCD to provide support to the town.
ii. Esopus
iii. Schoharie

d. Warrants(s) and Treasurer’s Report
i. Savings balance $65,451.23, Checking balance $796.94. Motion to accept the treasurer’s report, Mike McCrary. Second by Pete Friedel. Passed
ii. $5,760.35. Motion to pay the warrants by Pete Friedel. Second by Mike McCrary. Passed.

6. Other – New member and new alternate – Tom Hilson will step in to take Art Merrill’s place, still need two alternates.

7. Meeting Adjourned at 6:36 PM. Motion by Tony Coiro and second by Ric Coombe. Passed.

Executive Board Meeting – March 19, 2018

Location: CWC, Main Street, Margaretville, NY
Time: 6:15pm

Present: Mark Tuthill, Mike McCrary, Ric Coombe, Wayland Gladstone, Art Merrill, Greg Vurckio, Peter Friedel, William Federice and attorney Jeff Baker.

Others: Bruce Dolph, Michelle Yost, Tim Cox, Jason Merwin, Molly Oliver, Frazier

1. Call to Order: 6:17

2. February 19, 2018 Minutes Approval – Motion to accept as amended Peter Friedel second Greg Vurckio passed.

3. Presentation: Paul Lenz, DEP to provide an update on the Recreation Rules, Paul introduced Tom Davidock, a member of his staff. Paul and Tom presented the history of recreational uses on City lands since 1997 to today. Overall the changes to the regulations are good making it easier to utilize city lands and fishing on reservoirs. Sailboat use was way down over the year to under 5. Combining that with new invasive species and the challenges of cleaning sailboats, sailboats will no longer be allowed. Kayaks with peddles are also recommended to be discontinued due to the difficulties of cleaning properly. Additionally, the pilot program for electric motorized trolling on the reservoir will be discontinued. The number of requests combined with some taking their motors off their boats and not having them cleaned before another use led to the decision to eliminate their use. The proposed changes will be out for review and comment in April or May.

4. Update on 3rd Supplemental Side Agreement- Mr. Baker reported that they hope it is near the end.

5. Stake holders meetings
a. Town level assessments – Discussion ensued covering about the status of those meetings. The City offered a proposal with the idea of reducing acquisitions. The information needs further analysis. Molly reported that an initial analysis, by Delaware County Planning shows no benefit to Delaware County, as it currently exists. Comments about the proposal are due April 6th. No action taken. Delaware County raised the proposed Alternative Land Acquisition Program at the meeting. It was met with a lot of resistance from Environmental Groups and DEC representing a change in past discussions with both parties.

b. Farm transition- A working group in Delaware County is working on a different proposal than the City is putting forward, that is broader in scope than the City’s proposal. The City’s proposal is not satisfactory to many involved in the discussion.

c. SAP – Some discussion occurred about the potential of SAP. DEC wants to see this expanded into the remainder of the WoH. The CWT has reservations about that, particularly that the program is not an opt in for the Towns but is for the Villages and Hamlets. Some see this as license to buy many parcels under ten acres. Several of the parcels they have purchased under the pilot program included developable land. The prior meeting on incentivizing SAP left many confused as to whether or not towns did have the opt in or not. The Jeff Senterman, Executive Director of the Catskill Center, at that meeting, said that the towns would have the opt in choice.

6. Windham Bike Trail- The discussion is ongoing. The CWT needs a letter from the Town Supervisor or a resolution from the Town Board requesting assistance from the CWT before further involvement by the CWT.

7. Reports
a. Flood Commission Reports- Delaware County reported that most flood commissions and towns have accepted their LFA’s. Andes is very close to approving theirs. Aaron Bennett had submitted a written report. See attached report. Michelle Yost noted that Tannersville adopted their LFA. There are three properties interested in a buyout and an interest in moving the town highway facility.

b. CWC report – no new news.

c. Below the Reservoirs
i. Delaware – Finishing up the SCMP and report to the PAC on April 5th that should lead to the completion by the next CWT meeting.
ii. Esopus- no report.
iii. Schoharie- no report.

d. Warrants(s) and Treasurer’s Report
i. Motion to pay warrants totaling $2,206.02 and accept the treasurer’s report of $1,032.85 in checking and $62,948 in savings was made by Ric Coombe and seconded by Art Merrill. Passed.

8. Other – Michelle Yost raised an issue with regard to the Windham Bike Path. Apparently, there is a question with regard to a Right of Way issue. A variance may be needed to proceed with the bike path.

9. Adjourn – Motion to adjourn by Ric Coombe, second by Wayland Gladstone. Passed.

Executive Board Meeting – Feb 19, 2018

Location: CWC, Main Street, Margaretville, NY
Time: 6:15pm (informal discussion until 6:35 when a quorum arrived)

In Attendance: Peter Friedel, Bud Gladstone, Mark Tuthill, Tom Hilson, David Kukle, Bruce Dolph, Aaron Bennett, Tim Cox, Jeff Baker, Michelle Yost

1. Call to Order – 6:35

2. December 18, 2017 Minutes Approval – Approved as amended. Motion made by Tom Hilson, second by Bud Gladstone.

3. Letter – past due members – Town of Wawarsing is back in. Mark spoke with Supervisor in Deposit. Deposit not interested. Sidney still out. Walton is past due. Mark will get ahold of Charlie. Greene County not paid yet. Hardenburg not paid yet.

4. Meeting with new DEP Commissioner Vincent Sapienza and Paul Rush – Mark described a meeting with the new Commissioner and Paul Rush. Good meeting. Spoke about the Delaware County proposal for an Alternative land Acquisition Program. Some concern on the part of the city about how to pay for a rental. Good meeting overall.

5. Land Acquisition / Streamside Acquisition Discussion – Jeff Baker thinks that the goal should be that in 2023 when the Water Supply Permit negotiations start, the CWT should oppose full lot acquisition and only allow SAP. He noted that ending the LAP would mean ending the Water Supply Permit. We don’t necessarily want that. Delaware County expressed reservation about the SAP, saying that all parcels of land would be open to purchase by the City.

6. Update on FAD and 3rd Supplemental Side Agreement – Final FAD released at end of 2017. 3rd SSA, not complete yet.
a. Next steps – Meeting on Wednesday to continue discussions.

7. Flood Commission Reports
a. Delaware – All LFAs adopted except Andes which is imminent. Roxbury has kicked off.
b. Greene – Tannersville done and to be accepted within a month, Hunter has first meeting upcoming. GNH relocation – very slow process, still moving forward. Trying to determine feasibility for the business.
c. Ulster – Four completed LFA, two properties in City Funded Buyout. CWC grant being used to remove old Route 28 Bridge near Route 212

8. Windham Bike Trail – extensive discussion about this bike trail. The DEP property piece would connect two sides of a larger trail system. There are some implications for the Recreation Rules that are being updated. Apparently DEP may be requiring a crushed stone path for a bike trail. In the case of Windham and Hunter, they are not financially prepared to put in crushed stone. There was a motion to have Jeff Baker call DEP on behalf of Hunter to have biking put into their land use permit. Bud seconded

9. CWC report – Voting for board members currently ongoing. Annual meeting is in April. Tank anchoring ongoing. Couple of grants out for stream work.

10. Farm Transition – Delaware County has convened a working group to try to better understand this issue and get on the same page. Have an upcoming meeting in Kingston to address this with the Enhanced Land Trust Group on the 26th. We need more time to assess the need and understand funding gaps, etc.

11. Below the Reservoirs
a. Delaware – Wrapping up Phase 1 of the Stream Corridor Management Plan. Hopeful to get funding for Phase 2 through Appalachian Regional Commission.
b. Esopus – no update
c. Schoharie – no update

12. Warrants(s) and Treasurer’s Report
a. Warrants – $50 – Storeroom, $2,187.90 Young and Summer, $290.55 Watershed Affairs, $23.46 Watershed Affairs.
Total = $2,551.91. Moved by Tom seconded by Pete. Carried

b. Treasurer’s Report – $1,084.63 Checking, $52, 946.36 Savings. Tom and Pete. Carried

c. Dues Payment Update – See item 2

13. Other – in the future don’t schedule meetings on President’s Day or Martin Luther King Day.

14. Adjourn – 7:45 Motion made by Bud, seconded by Tom, Carried.

Executive Board Meeting – Dec 18, 2017

Location: CWC, Main Street, Margaretville, NY
Time: 6:15pm

Attending: Anthony Coiro, Ric Combe, William Federice, Peter Friedel, Wayland Gladstone, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Thomas Hilson, David Kukle, Chris Matthews, Jeff Baker, Esq.

Others attending: Molly Oliver, Bruce Dolph, Tim Cox, Michelle Yost, Jason Merwin, Frazier.

1. Call to Order: 6:15

2. November 20, 2017 Minutes Approval – Motion to accept, Tony Coiro, second Wayland Gladstone. Passed.

3. Letter – past due members – The letter has not yet been completed and sent out.

4. Update on FAD and 3rd Supplemental Side Agreement – Jeff and Tim summarized some of the concerns about ¶ 145 of the MOA currently being negotiated. Discussion ensued regarding terms of the contract between CWC and DEP pertaining to funds remaining at the end of the contract and how those would be managed. In response to Jeff’s request for guidance the following motion was made.
Tony Coiro motioned that any remaining funds at the end of the contract be retained under the management of the CWC until expended as per the terms of the existing 145 contract. Second by Peter Friedel. Passed.
The contract with the City could end, but the obligation would continue. Because CWC can pay the stormwater expenses faster than the City, the CWT did not want a business’ payment be delayed because of contract delays or if the City were to take over payments from CWC. The rationale being that the City’s history on these payments has been very slow on their share of the payments which could harm many of these small businesses or organizations financially. As a reminder it was mentioned that several times the businesses/ organizations had to borrow the money to pay the contractor and wait well over a year for the City’s payment.

a. Next steps-Jeff Baker reported that he, Kevin Young, Tim Cox and others have been reviewing the draft WR&Rs and will circulate their findings for input. The DOH wants to get the FAD out by the end of the year. As a reminder, the Env. Groups will not sign off on the 3rd Supplemental Side Agreement until they see the FAD.
A discussion on the status of the multiple use path in Green County ensued. Jeff has been having discussions with the City on this issue. Michelle continues to facilitate discussions. Mark Tuthill will bring this issue up for discussion with Paul Rush at the quarterly meetings with CWC, WAC, CWT and Delaware County. In response to a request from Paul Rush, Mark indicated that the CWT would hold off on pushing the issue, but not for long, contingent upon the City soon demonstrating meaningful progress on resolving the issue. Michelle reported that an analysis of acres disturbed is below one acre.
Mark reported that there a number of meetings being scheduled in January pertaining to land acquisition. Also, Paul Rush and the new Commissioner will be meeting with various watershed parties over the next month.

5. Flood Commission Reports – The monthly report from Delaware County SWCD will be sent out tomorrow. In Delaware County the Village and Town of Walton has accepted the LFA for all the tributaries and West Branch. Both boards will adopt the plan at their next meeting. The Village and Town of Delhi, Hamden, Andes will be adopting theirs at the first opportunity in 2018. Michelle Yost reported that Tannersville is nearing the end of the LFA process. A draft will be released this week. She reported that several properties are in agreement to be part of the buyout program (near the Sawmill). Hunter village will soon start Phase II of their LFA. There was a public meeting in Ashland on their LFA last week. G & H on hold. Michelle reported that Rene has had a serious health issue that will require some recuperation time.

6. CWC report – Tim reported that a well written Right of Objection letter was submitted by CWC to the DEP. Aside from the humor, he reported that CWC building will be put out to bid in a couple of months. It will take about two years to complete it. CWC is funding a project to replace a bridge in Mt Tremper. It is a $900,000 bridge on the Esopus near the juncture of Rte 212 and 28.

7. Farm Transition-The meeting in December is postponed.

8. Below the Reservoirs:
a. Delaware – FFMP signed. Grants for sirens below the Cannonsville and Pepacton were awarded. SCMP will be completed by February. The SCMP will improve chances of success in getting funding for projects.
b. Esopus
c. Schoharie

9. Warrants(s) and Treasurer’s Report:
Wayland Gladstone reported on the warrants.
Watershed Affairs – $309.00
Store Room – $50.00
Young/Sommer $3,386.34
Total $3735.44
Motion to pay the warrants by Ric Coombe, second Tony Coiro. Passed.
The savings and checking account balances were not available. Frazier reported that they will be circulated in the next day or two.
Dues Payment Update – Halcottsville is back in.

10. Other – Art Merrill made a motion to go into executive session to discuss negotiations of the FAD. Tony Coiro Seconded. Passed.
Motion to come out of Executive Session by Tony Coiro, second by Art Merrill. Passed. No actions were taken.

11. Adjourn – There was a full on sprint for a motion to adjourn, which Ric Coombe won, Art Merrill came in with a close second. Passed.

Executive Board Meeting – Nov 20, 2017

Location: CWC, Main Street, Margaretville, NY
Time: 6:15pm

Present: Anthony Coiro, William Federice, Peter Friedel, Wayland Gladstone, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Thomas Hilson, Chris Mathews, Jeff Baker.
Others – Graydon Dutcher, Michelle Yost, Tim Cox, Larry Underwood, Aaron Bennett, Molly Oliver, Bruce Dolph, Frazier.

1. Call to Order: 6:15

2. October 16, 2017 Minutes Approval – Motion to approve Art Merrill, second by Tony Coiro. Passed.

3. Introductions: Molly was welcomed back.

4. Resolution – Signing Third Supplemental Side Agreement by Bruce Dolph. Tony Coiro motioned to accept, Art Merrill second. Passed.

5. Letter – past due members – Jeff will be sending out a letter.

6. Update on FAD and 3rd Supplemental Side Agreement
a. LAP – EIS Update/White paper – Comments due October 31, 2017- Comments submitted. There was a question about a response time for the City. Generally thought there is. Will need to check the FAD.

b. FAD – Frazier reported that the internal NYSDOH review under Pat Palmer was complete and forwarded to superiors in DOH. After their review, it will go to DEC, EPA and DEP. The goal is to have it out by the end of 2017.

c. Third Sup Side agreement – as usually reported, is imminent.
i. Jeff reported on the status of the bike path issue in Greene County. It is ongoing.

d. It was reported that the pilot program for electric motors on the Cannonsville will end as demand, was not that high and there is a new infestation of hydrilla, an invasive species, that DEP is very concerned about the ability to adequately clean the motors. Sailboat use has not been a large use and has declined. Sail boating will be eliminated as well due to the cleaning challenges associated with cleaning sail boats relative to hydrilla.

e. Frazier also reported that he asked Paul Lenz to look into the ongoing question of establishing scenic views around the reservoirs.

7. Flood Commission Reports – Flood Commission reports for Delaware, Greene/Schoharie and Ulster Counties were handed out and reported on by Graydon Dutcher, Michelle Yost and Aaron Bennett respectively. In short, numerous commissions in each county are nearing completion and some simply need approval by the respective boards and commissions. See attached reports.

8. CWC report – a right of refusal is in the packet.

9. OST Report – ongoing – no update.

10. Farm Transition- December 12 – FYI that the meetings are ongoing as per the FAD to address the issue of farm transition.

11. Below the Reservoirs
a. Delaware – FFMP signed – Frazier, Underwood and Merrill reported on the new deal. It is now a 10 year agreement with two five year phases. Studies on various issues are planned to address some longstanding issues, such as the amount of water available for releases to mitigate yoyo releases and thermal needs. NYSDEC now has the sole discretion with regard to releases needed for various needs under the FAD.
i. Final SCMP public meetings are completed and a final draft is out for comment. This will provide the framework to address everything from flood mitigation, sediment reduction, fish habitat, etc.

b. Esopus – N/R
c. Schoharie –N/R

12. Storage of CWT archives. A discussion ensued regarding where to store the archives. One viable location is in the new CWC building. Tim Cox requested that the CWT inform the CWC as to the amount of space they would need so CWC can incorporate the CWT needs into their plans.

13. Warrants(s) and Treasurer’s Report
a. Bud Gladstone –
i. Warrants – Young Sommers $7,222.20, Storage Fee $50, Watershed Affairs $745.00. Total $8,017.20. Motion to pay the bills Mike McCrary, second by Tony Coiro. Passed.
ii. Treasurer’s report: Checking Account Balance $805.39; saving balance $45,848.23. Motion to accept the report Mike McCrary second by Tony Coiro.

b. Dues Payment Update – Letter needs to go out. Three members were highlighted as behind. Mark said he would be contacting these members.

14. Other

15. Adjourn – Motion to adjourn Tony Coiro and second by Pete Friedel. No discussion. Passed.