Executive Board Meeting – Feb 21, 2022

Location:  ZOOM

Present:  Ric Coombe, Greg Vurckio, Bud Gladstone, Bill Federice, Larry Reilly, Scott Grey, Steve Walker,

Others:   Jeff Baker, Tim Cox, Bruce Dolph, Nick Carbone, Jason Merwin, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:16 pm.

2.  January 17, 2022, Meeting Minutes Approval:  Motion to approve minutes made by Bud Gladstone, seconded by Greg Vurckio.  Motion carried.

3.  Ric provided an update on membership dues, sharing that we received 2021 dues from Greene County, Town of Middletown,  and the Village of Hunter.   Halcott is the only outstanding membership dues for 2021.

4.  Elections:  Jeff provided an update on the elections.  Jeff shared that nominations were received from Sullivan (Neversink) and Scholarie counties so far.   Deadline for submitting nominations was Friday, February 18, 2022.  Several members indicated their towns/villages and other towns/villages in their county had not received their nomination forms.    Cher indicated all nomination forms were mailed on January 31, 2022.   Discussion occurred on emailing the nomination forms to the county towns/villages that had not received them and to extend the deadline for submitting nominations by 10 days.   Bill Federice made a motion to extend the deadline for submitting nominations by 10 days, Steve Walker seconded the motion.  Motion was carried.   All agreed that the election forms would be resent via email with a March 2, 2022, deadline for submitting nominations.  Jeff will draft the letter for Cher to include in the email submission.

5.  Delaware County Alternative to Streamside Acquisition Program (SAP):  The alternative proposal to the Streamside Acquisition Program (SAP) in Delaware County, as provided by Nick at the January 17, 2022, meeting, was discussed by the members.  In summary, Delaware County is proposing to adopt a program similar to the CREP/CSBI model, which provides for the property owners to retain ownership of their land.   The proposal also looks to expand the program to include owners of existing forested buffers which are currently not included in CSBI/CREP as they are not considered to be active agricultural lands.   The program would include financial incentives in the form of rental agreements.  An in-depth dialogue amongst the members on the proposal transpired, addressing its benefits and areas that need to be further developed.   Input from members and guests included:

  • Bud had positive comments on CREP, stating that he felt it was a good, solid program which serves the purpose of keeping the land in private ownership.  He felt this was a less complicated process than SAP.   Bud also voiced concerns regarding his position of chair on the Watershed Council and would he need to abstain from any discussions or votes on this matter.   Per Jeff, there are no ethics issues at this point as this is still a conceptual proposal being discussed by CWT.  Therefore, Bud can participate in any discussion.
  • Nick pointed out that CREP is for agricultural land only, and the Delaware County proposal will allow for non-farming land to enter the program.  Nick also shared that with this proposal Towns will have input on whether they will participate in the program, however if SAP is expanded the Towns will have no say on participation.
  • Jeff commented on the concept of annual payments under this proposal, stating that it was economically better.
  • He agrees with the overall goal of the proposal and felt CWT should continue to go forward with further discussions.
  • Ric commented that the concept of renting the land is better than the current SAP and would be a benefit to the participating communities.  Ric also pointed out that administration of this proposal could be challenging, specifically if it allows for minimal acreage to be leased.  
  • Bruce felt that this proposal, which is a CREP like program, would be a benefit as it would increase the water quality by allowing the forested buffers to participate.
  • Steve commented that the proposal allowed for the ability to maintain and improve the infrastructure by expanding the amount of included land.

Members agreed that while this may not be the total solution to the SAP issues, it is a better alternative to SAP.   Ric stated that CWT supports the Delaware County proposal, as it does address the “holes” in the current acquisition program.  He emphasized the CWT needs to be consistent in its message and recommended that issues continued to be addressed as CWT moves forward on this matter.

6.  Reports:

               a.  FAD Deliverables – nothing to report

               b.  Streamside Acquisition – nothing to report, in addition to the discussion

               c.  Flood Commissions Reports – nothing to report

               d.  CWC Report – Jason reported on the following:

  • CWC and NYC reached agreement on the septic program and $7.5 million has been received for the program. 
  • An issue currently faced by Septic Program is the need for engineers to design the systems.  There is a staffing issue within the watershed.  He asked members to share within their towns to help find qualified candidates.
  • There may be an issue surfacing regarding NYC and its obligations with the septic program.  NYC is looking to drastically reduce the amount of septic they will accept from 70,000 gallons a week to 26,000 gallons a week.   Jeff asked that Jason prepare a letter reminding NYC of their requirement to assist the septic program on this.  If they reduce the amounts accepted, there will be a significant impact to the program funding available for upgrading and maintaining the septic systems as this would require utilizing sources outside of the watershed for this function.   Jeff suggested that Ric bring this issue up at the principals meeting. 
  • There could be a gap in the Flood Hazard Program funding (like what occurred in the septic program) as to date there is not an agreement in place for renewing this program.
  • Bids have been received for the Halcottsville Project.  Bids are being advertised for the New Kingston Project.

7.  Ric addressed the changes in the administration,  once again raising the question of whether CWT wants to be part of the changes, providing education on the watershed programs and issues, or does CWT want to be in the background as change happens.   Members agreed that CWT needs to be part of the process and should look to schedule a meeting with the appropriate attendees to begin the communications and education on the watershed and CWT.  Considering the issues raised by Jason, the members suggested the new Commissioner be invited here sooner than later so that the education process can begin before significant impacts to the programs in the watershed occur.  

8.  Warrant(s) and Treasurer’s Report:  Bud reported that as of January 31, 2022 , the checking account has $2,318.35 and the savings account has $137,006.60.  Motion was made by Larry Reilly to accept the Treasurer’s report, seconded by Steve Walker.  Report accepted.  
Bud presented warrant #90 in the amount of $2,916.70 for payment of legal fees from August 2021 thru January 2022.  Steve Walker made a motion to pay this warrant, seconded by Greg VurckioMotion carried.

9.  Other:  Ric asked Tim Cox and Jason Merwin if our March meeting can be held at CWC headquarters.   Tim and Jason had no issues and agreed to have the CWT meetings at the Margaretville Arkville office.  

10.  Adjourn:   Meeting was adjourned by Ric Coombe at 7:07 pm.  

Executive Board Meeting – Jan 17, 2022

Location:  ZOOM

Present:  Ric Coombe, Greg Vurckio, Bud Gladstone, Bill Federice, Larry Reilly, Scott Grey, Steve Walker,

Others:   Jeff Baker, Tim Cox, Bruce Dolph, Nick Carbone, Jason Merwin, Cher Woehl

1.  Call to Order:  Ric Coombe called the meeting to order at 6:17 pm.

2.  October 18, 2021, Meeting Minutes Approval:  Motion to approve minutes made by Greg Vurckio, seconded by Bill Federice.  Motion carried.

3.  Membership Dues:  Cher provided update on 2021 membership dues still outstanding for Town of Middletown ($1500), Green Co. ($2250), Town of Halcott ($750) and Village of Hunter ($750).  She also reported that payment of Wawarsing was received last week in the amount of $1500 and that Town of Stamford paid $1000 of their $1500 balance due.

Ric said that as we move forward we need to provide the membership dues letter earlier in the year, with CWT sending reminders as required through out the year.  He emphasized that CWT needs to communicate its value and continue to pursue participation of all the counties, towns and villages.  Ric, Jeff and Cher will work on the 2022 Membership Letter with the goal of releasing it in March.

4.  Elections:  Now that Towns have had their 2021 elections,  CWT elections need to occur.  Letters need to be sent to the municipalities by week of January 24th.  Jeff reiterated the “process and time-frames” as follows and indicated that he will work with Ric and Cher on this:

  • 1st round of letters asks for candidate nominations and is due in 30 days
  • 2nd round is the voting ballots which must be returned within 30 days
  • 3rd round is the announcement of new CWT board members which should occur in April.

5.  Delaware County Land Acquisition Resolution:  Nick provided a summary of the proposed resolution, explaining its purpose and providing background on Delaware County actions that this resolution supports.  Nick further explained that the Delaware County proposal has been submitted and adopted by every town and majority of the villages in Delaware.  It has also been adopted in Schoharie, Ulster and Green Counties.   Steve Walker made a motion to introduce the resolution, seconded by Bud Gladstone.   Ric opened the discussion of the resolution by members.   A lengthy discussion occurred with points made by several members including the following:

  • Bud stated that while SAP will control minimum amount of property, it would have major impact to owners who own the land, which could be a silent way of acquiring a little land with control of all the land.
  • Jeff responded to Bud’s concern by stating that if SAP was properly designed it would address the issue Bud raised and not create land-locks or buffers.   Jeff also said that CWT needs to exercise it ability top get a better design of SAP to make it work as originally intended.
  • Steve had a concern that this would result in one’s inability to repair an infrastructure without going through several ‘hoops’.

 After additional discussion on these concerns occurred Ric called for the members roll call vote as follows:

CWT Chair Ric Coombe                                                              voting                  AYE  

CWT Board Member Wayland (Bud) Gladstone                  voting                  AYE

CWT Board Member Greg Vurckio                                          voting                  AYE

CWT Board Member William Federice                                   voting                  AYE

CWT Alternate Member Larry Reilly                                       voting                  AYE

CWT Alternate Member Steve Walker                                   voting                  AYE

The resolution was thereupon declared duly adopted as CWT RESOLUTION NO 1 OF 2022, dated January 17, 2022.  

After the vote of the resolution it was an opportune time for Nick to brief everyone on the Alternative to SAP in Delaware County proposal.  This proposal mirrors the Federal Conservation Reserve Enhanced Program (CREP) and is a natural progression to expand a program that is already in place, allowing landowners to be included in the program while allowing them to keep their land.  As this proposal was provided to board members the day of the board meeting, Ric asked that it be deferred to the February meeting.  This will enable members to thoroughly review the information and be better prepared to discuss.   Members agreed with the deferral.   Ric requested that Nick develop examples and models for the February discussion.   Ric also suggested that it may be beneficial if Delaware County was able to provide the NYC DEP a real land swap proposal, to help facilitate the discussion with NYC DEP, and other stakeholders going forward.  

6.  Reports:

               a.  FAD Deliverables – nothing to report

               b.  Streamside Acquisition – nothing to report, in addition to the discussion

               c.  Flood Commissions Reports – nothing to report

               d.  CWC Report – Jason reported that there has been a very positive outcome on the septic program meetings with NYC.  Discussions and negotiations have reached an agreement that is acceptable to NYC and CWC which will allow for the septic program to operate at full capacity.  Jason reported that these were constructive  negotiations which resulted in mutually agreeable solutions and positive outcomes.    Jason also reported that CWC is in their election process and anticipates new board members by April 2022.

               e.  Below the Reservoirs – Ric shared his recent experience with observing the replacement of the valves at the reservoir.  He indicated it was extremely fascinating and that this system is incredible.  

7.  Warrant(s) and Treasurer’s Report:  Bud reported that as of December 31, 2021,
the checking account has $2,825.15 and
the savings account has $133,233.53. 
Motion was made by Steve Walker to accept the Treasurer’s report, seconded by Bill Federice.  Report accepted.  
Ric and Cher explained the warrant for payment to the Town of Neversink for administrative support from September 2021 thru December 2021.  The total amount to be paid is $1,507.10, of which $1,400.00 is total gross wage (based on $350 per month) and $107.10 is for the employer share of Social Security and Medicare.   The “warrant” was provided in a letter from the Town of Neversink.  Ric asked members if they would accept the letter this time, with the caveat that in the future CWT will receive an Invoice for Payment and the warrant as in normal procedure.   All agreed the letter was acceptable as the invoice.  Greg Vurckio moved to pay the warrant of $1,507.10 for administrative support.  Steve Walker seconded the motion.  Motion carried.

8. Other:  Ric suggested considering the season and temperamental weather that our February meeting be a ZOOM meeting.  All agreed.

9.  Adjourn:   Motion to adjourn made by Greg Vurckio, seconded by Bill Federice.  Motion carried and meeting was adjourned at 7:09 pm.

RESOLUTION NO. 001 of 2022_Jan 17, 2022

                                                            RESOLUTION NO.  001 of 2022


            WHEREAS, in August, 2020, the National Academies (“NAS”) Expert Panel published its report entitled, Review of the New York City Watershed Protection Program, which recommended that expenditures in the land acquisition program be reduced to fund other programs that will lead to more direct improvements to water quality. NAS Report, p.385. NAS recommended that the City be provided flexibility to implement an optimal variety of programs that would focus watershed management actions on the most valuable lands for water quality protection and that it shift funding and emphasis from acquiring large parcels in the fee-simple and conservation easement programs to the protection of riparian lands on critical areas of tributary streams through programs that provide an opportunity to simultaneously address community needs and watershed protection. Programs which provide a “financial mechanism” to promote community well-being and economic vitality in the watershed while promoting the protection of high potential water quality impact areas were specifically encouraged. See NAS Report p. 215-216 [discussing the NYC Flood Buyout Program]

            WHEREAS, the fundamental principle of the 1997 New York City Watershed Memorandum of Agreement (the “MOA Watershed Objective”) is the following: “[T]he parties recognize that the goals of drinking water protection and economic vitality within the watershed communities are not inconsistent and it is the intention of the parties to enter into a new era of partnership to cooperate in the development and implementation of a watershed protection program that maintains and enhances the quality of New York City drinking water supply and the economic vitality and social character of the watershed communities”; and

            WHEREAS, the 1997 New York City Watershed Memorandum of Agreement (“MOA”) also defined the MOA Land Acquisition Objectives as follows: “the parties agree that the City’s Land Acquisition Program, the City’s watershed regulations, and the other programs and conditions contained in this agreement, when implemented in conjunction with one another, would allow existing development to continue and future growth to occur in a manner that is consistent with the existing community character and planning goals of each of the watershed communities; and that the City’s land acquisition goals ensure that the availability of developable land in the watershed will remain sufficient to accommodate projected growth without anticipated adverse effect on water quality and without substantially changing future population patterns in the watershed communities” (hereinafter “Land Acquisition Objectives”); and      

            WHEREAS, the City’s Land Acquisition Program is premised on the principal that surface runoff from impervious surfaces and concentrated human activity poses a contamination threat to the City’s water supply. In developing the City Land Acquisition Program, the parties were concerned that the vast amount of open space within the West of Hudson Watershed created the potential for new significant adverse development in an unfiltered watershed. The City’s Land Acquisition Program was a tool to prevent and control such development; and

            WHEREAS, in 1997 when the parties executed the MOA, a small percentage of the watershed lands  were under New York City  control. Twenty years later, according to the October 12, 2017 Catskill Watershed Corporation Developable Land Analysis Report (“CWC 2017 Report”), a significant majority of the watershed land  are protected from development. Table 1 from the CWC 2017 Report provides as follows:

            WHEREAS, in 1997 when the parties executed the MOA, approximately 11% of the watershed lands within Delaware County were under New York City and/or New York State control. Twenty-three years later, according to the December 2020 Land Acquisition Report, 28.4 % of the watershed lands within Delaware County are under New York City and/or New York State control and such control is closing in on the 30% benchmark (as suggested in the 2012- 2022 Long-Term Land Acquisition Plan) when memorandum of contract properties are included; and

            WHEREAS, on October 31, 2017 Delaware County issued the following report: New York Land Acquisition Town Level Assessment 2017: Delaware County Evaluation and Response (“Delaware County 2017 Report”), which found a substantial number of Delaware County towns had  an insufficient amount of remaining developable land to “allow existing development to continue and future growth to occur in a manner that is consistent with the existing community character and planning goals” of those communities. The report concluded the “City’s land acquisition goals for those communities did not ensure… the availability of developable land… will remain sufficient to accommodate projected growth” and thus the continuation of City’s land acquisition could “substantially changing future population patterns…”; and

            WHEREAS, the 2017 City of New York Filtration Avoidance Determination (“FAD”) requires that an application for new Water Supply Permit to succeed the 2010 WSP be filed by June 2022. The City of New York must also develop a new Long-­Term Land Acquisition Plan, which will cover the period 2023-2033 and consider the findings and recommendations of the National Academies (“NAS”) Expert Panel review; and

            WHEREAS, with the assistance of the Coalition of Watershed Towns and CWC, Delaware County has developed an Alternative Land Acquisition Program Option (the “Alternative Option”) that provides an opportunity for impacted communities to provide robust/enhanced protection of environmentally sensitive lands in a manner that does not rely on one-time payments for fee title acquisitions of large parcels or conservation easements that burden land in perpetuity. The Alternative Option focuses on environmentally sensitive lands (such as riparian or stream buffers) which directly contribute to water quality and provides for a fixed-term annual rental payment to the landowner; a model that has proven to be effective in Delaware County; and

            WHEREAS, the Alternative Option would allow landowners to retain ownership of their property while receiving periodic payments that reflect the water quality protection value their property provides. The Alternative Option provides a financial mechanism to promote community well-being and economic vitality while promoting water quality, thereby achieving the balance of interests required by the MOA and recommended in the NAS Report. The County envisions an impacted municipality would make a determination and a commitment to participate in the Alternative Option program as a way to provide enhanced protection of sensitive lands in lieu and as a substitute for the continuation of the traditional DEP Land Acquisition Program. The municipal commitment would be for a period of years (e.g., 10 years) during which time, Land Acquisition Program would be suspended within that community; and

            WHEREAS, DEC recently announced it will make a determination to expand the Stream Corridor Acquisition Program (“SAP”) beyond the Schoharie Basin to the entire watershed, that this determination is not subject to review under the State Environmental Quality Review Act (“SEQRA”) and does not require due process or a modification to the 2010 Water Supply Permit. According to DEC, homeowners will have the ability to request that SAP acquisitions of individual parcels in excluded hamlet areas and hamlet expansion areas be approved on a case-by-case basis by making direct appeals to the Town/Village Board. This may include both vacant lots and improved lots, both of which are eligible for SAP acquisition under the 2010 Water Supply Permit (although DEC states that the purchase of improved lots is not intended); and

            WHEREAS, the County maintains the potential impacts that could result from the continuation and potential expansion  of SAP must be reviewed under SEQRA. There has been a significant change in circumstances since the SAP program was first envisioned and implemented under the 2010 Water Supply Permit. This change in circumstances requires the preparation of a supplemental Environmental Impact Statement (EIS) in order to identify and take a “hard look” at the impact this expansion of the land acquisition program would have on the environment and the sustainability of our community; and   

            WHEREAS, fee acquisitions under SAP are subject to Section 82 of the MOA which requires the City to grant to NYSDEC a conservation easement to ensure that such land is “held in perpetuity in an undeveloped state in order to protect the watershed and New York City’s drinking water supply.” The Conservation Easement required by DEC under Section 82 of the MOA prohibits in perpetuity the following activities on the acquired property:

  • “construction of any new … structures normally requiring a building code permit”;
  • “storage of petroleum …, hazardous materials”
  • “excavating, extraction, grading, or removal of soil, sand and gravel”
  • “use of snowmobiles, dune buggies, motorcycles, all-terrain vehicles or other motorized vehicles recreation purposes”
  • “the expansion of any existing or construction of any new paved driveways, roads, and parking lots”
  • “the commercial, residential or industrial use”
  • “except in accordance with Article 49 of the ECL, the siting or routing of any facilities required for … the transmission, or distribution of gas, electricity, water, telephone, or cable television services on, over or under the Protected Property”
  • “the commercial, residential or industrial use of the Protected Property(ies) in such a manner that: (i) causes the introduction of sediments, … or other pollutants to any watercourse or wetland on the Protected Property(ies) that may adversely effect the quality of such watercourse or wetland; (ii) interferes with or disturbs open space, vegetated areas or steep slopes on the Protected Property(ies); or (iii) is otherwise inconsistent with the purposes of this Easement.”

            WHEREAS, the CWT requests that the DEC, the Catskill Center and DEP identify and evaluate the potential adverse impacts on municipal and private functions if the City encumbers large sections of stream buffer/ corridors with restrictive conservation easements in perpetuity. Specific areas of concern include impacts on the following:

  • Installation and upgrade of electrical, water, gas, telephone, broadband/cable lines as needed to provide basic utilities
  • Maintenance, upgrade, expansion, widening, safety improvements to existing roads and extension of existing roads.
  • Installation, expansion, and replacement of communication towers (including the necessary utilities)
  • The siting, maintenance, and expansion of stream crossings
  • Flood mitigation projects
  • Renewable Energy Projects


            NOW, THEREFORE, BE IT RESOLVED the CWT joins in the Delaware County Board of Supervisors petition to DEC, DOH and DEP requesting the following relief:

  • The FAD requires application for a WSP to succeed the 2010 WSP is required by June 2022 and that the City develop a new Long­Term Land Acquisition Plan, which will cover the period 2023-2033 and which will consider the findings of the National Academies Expert Panel review. Given the uncertainties created by the change in circumstances, effective January 1, 2022 and extending through completion of the permitting process, the City refrain from entering into new contracts to purchase fee title and/or conservation easements under the Land Acquisition Program within the West of Hudson Watershed unless approved by an individual town or village.
  • In developing the Long-term Land Acquisition Plan for the period 2023-2033 and the WSP renewal application due June, 2022, that DEP limit its land and conservation easement acquisition within the County to WAC Conservation Easements, flood mitigation projects, stream protection/management, the Delaware County Alternative Pilot Land Acquisition Proposal and a voluntary municipally approved SAP Program.

            BE IT FURTHER RESOLVED that this resolution be sent to New York Governor Kathy Hochul, US Congressman Antonio Delgado, NYS Senator Mike Martucci, NYS Assemblymen Brian D. Miller, NYS Assemblymen Chris Tague, NYS Assemblymen Joe Angelino,  EPA Region 2 Administrator Lisa Garcia, NYSDEC Commissioner Basil Seggos, NYCDEP Commissioner Vincent Sapienza and NYSDOH Commissioner Mary Bassett

WHEREUPON, the Resolution was put to a vote on January 17, 2022 and recorded as follows:

                                                                        Aye                 Nay              Absent

Chairman Ric Coombe                                     X                   ____                ______

Board Member Wayland (Bud) Gladstone         X                   ____                ______

Board Member Greg Vurckio                            X                   ____                ______

Board Member William Federice                      X                   ____                ______

Alternate Member Larry Reilly                         X                   ____                ______

Alternate Member Steve Walker                      X                   ____                ______

Executive Board Meeting – Oct 18, 2021

Location:   CWC Headquarters

Present:     Ric Coombe, Greg Vurckio,  Bill Federice, Peter Friedel, Tom Hilson, Scott Gray,  

Others:       Jeff Baker, Tim Cox, Jason Merwin, Nick Carbone, Bruce Dolph, Cher Woehl Call To Order:   Ric Coombe called the meeting to order at 6:20 p.m.

1. Call To Order:   Ric Coombe called the meeting to order at 6:20 p.m.

2. Minutes Approval:   Motion to approve the August 16, 2021, minutes was made by Greg Vurckio and seconded by Peter Freidel.  Motion carried.

3. CWT Administrative Changes: Cher shared with everyone the contact information for CWT, noting that the information is located on the top of the meeting agenda.  Cher also confirmed with Tim that all CWC information will be mailed to the new email address.

4. Elections:    Ric stated that elections for CWT executive committee members needs to occur soon.  Jeff offered that elections should be held off until after the municipality elections.  Board members seemed to agree with this approach.  However it was emphasized that board members also need to find interested candidates from their areas, especially Delaware which is currently underrepresented.   Jeff reiterated the election process which is to (1) send notifications to the townships requesting nominations; (2) townships to provide their nominations to CWT; (3) ballots to be prepared based on nominations and mailed: and (4) each Town to vote for the number of candidates allowed for the township.  Jeff will begin the process by notifying all board members.   Ric set the goal to have the elections completed by the end of this year (2021).

5. September 10th Quarterly Meeting Update:  Ric and Jason gave an update on the quarterly meeting, both agreeing that it was productive and a positive opportunity to move forward after the delays resulting from the COVID pandemic.  With the upcoming change in NYC administration all agreed the need that educating the new administration about CWC, CWT and the various programs is very important.  Ideas were discussed on ways to provide this education with all agreeing that CWC should be taking the lead on this effort.  CWT will be there to help CWC if they request our assistance.   Ric shared that in educating the new administration we don’t want to lose the history of the programs, but we also do not want to dwell on the past as it’s time to move forward.

All in all, those who attended the quarterly meeting acknowledged it was a good meeting overall, with both CWC and CWT asking for consistency.  Ric shared that the plan is to have everyone meet again after the new year once the elections are completed and any new members to the administration are in office.   He also suggested we need to plan to have the new administration here, in person, to show them what we do and the positive effects our programs have.

6. Reports:

a.  FAD deliverables:  No report

b.  Streamside Acquisition:  DEP is looking to roll out the Schoharie Basin pilot program to other counties.  Catskill Center is looking to move forward with the rollout using the land swap program options.  DEC is asking that the rollout not occur until there is a full understanding of what this program is, how it will be rolled out and how it impacts communities.  The program should not be imposed on towns, and they should be given the tools to help them with the rollout.  Board members agreed that the pilot program should not be rolled out until more details such as the easement language are clarified.  Ric said it is critical that CWC, CWT, etc. need to present as a unified front on these issues.  While we may not all agree, the West of the Hudson Watershed organizations and programs must work together to address all situations.  Jeff suggested meetings with Delaware County, Catskill Center and CWT to discuss further.  Ric also suggested that he and Jason get the organizations together to open communications and to remind everyone that we are all looking for the same outcomes.

c.  Flood Commission Reports:  No report

d. CWC Report:  Jason reported the septic program is still shut down to new applicants due to lack of funding. 

e.  Below the Reservoirs:  No report  

7. Warrant(s) and Treasurer Report: There is $2,824.44 in the checking account and $130,917.51 in the savings account.   Motion to accept the Treasurers report was made by Peter Friedel and seconded by Bill Federice.  Motion carried.

8. Other:  Bill spoke to the turbid water issues due to the extreme rainfall which has caused the raging waters.  He asked what can be done to help correct this.  DEP has been asked in the past to lower the reservoir levels.  When they comply it does help to mitigate this issue.  However, DEP may not always comply with these requests.  Ric suggested to have CWC and CWT further discuss water issues, like turbidity.  It was also suggested that we look at the Delaware Basin model for reservoir releases.  Jeff also recommended to Bill to review the Environment Impact Statement to determine if it contains any information on turbidity controls.   It was agreed that we need to work closer on solutions for alleviating this issue.  

Ric asked about the Letter of Agreement to the Philadelphia graduate student that has requested to review CWT records.  Jeff will be looking through the records first before releasing the letter and allowing the student to review the records. 

9. Adjourn:   Motion to adjourn meeting was made by Greg Vurckio and seconded by Peter Friedel.  Motion was carried and meeting adjourned at 7:33 pm.

Executive Board Meeting – Aug 16, 2021

Location:   CWC Headquarters

Present:     Ric Coombe, Greg Vurckio, David Kuckle, Bill Federice, Scott Grey, Peter Friedel (phone)

Others:       Jeff Baker, Tim Cox, Jason Merwin, Nick Carbone, Cher Woehl

1. Call To Order:   Ric Coombe called the meeting to order at 6:20 p.m.

2. July 21, 2021, Minutes Approval:   Motion to approve minutes made by Greg Vurckio.  Second by Dave Kuckle.  Motion carried.

3. Ric raised the question regarding the use of Zoom for “in-person” meetings.  Tim clarified that technically Zoom is not allowed for meetings where participants attend in person. 

4. CWT Administrative Support:  Ric provided a brief background summary on the administrative support position.  In the past, the CWT chair brought the administrative assistant along with them.   While the CWT was more than happy to have the administrative assistant position remain in Delaware, that was not feasible at this time.  As a result, Ric recommended it could be feasible to have the position filled by an employee of the CWT chair township.  Making the position inter-municipal allows for the salary to be paid directly to the employee thru the town’s payroll system.  CWT would reimburse the municipality for the administrative assistant services based on the agreed amount and as stipulated in an MOA contract.  This proposal would keep the administrative assistant function inter-municipal and eliminate the need for CWT to establish its own payroll accounting system.   Ric discussed this proposal with the Town of Neversink Board, who agreed with the idea if approved by CWT.   The motion was made by Dave Kuckle and seconded by Peter Friedel to contract with the Town of Neversink to hire a current employee for the Administrative Assistant position.  Motion Carried.    

Members discussed the salary and average monthly hours for the Administrative Assistant.   It was suggested that a set stipend for the month be established for a set number of hours, with any additional hours to be paid at an hourly rate.   Based on the past Administrative Assistant hours, Ric recommended ten (10) hours per month at $350 (monthly salary) with $20 per hour for any additional hours worked above the 10.   Jeff said the contract would include this information with an effective date of September 1, 2021, and with language that provides for terminability by either party within 30 days.    The motion was made by Bill Federice and seconded by Peter Friedel to include the recommended stipends in the contract.  Motion carried.   Jeff will develop the contract.  Ric introduced Cher, the Town of Neversink Parks and Recreation Director, who has agreed to accept the position if acceptable to the CWT and once the contract is enacted.

5. General Housekeeping:  There was a discussion on housekeeping and best option for administrative email.  It was suggested that the easiest and cleanest way for mail would be to establish Gmail accounts.  It was also suggested to look into using the Google Gmail suite of options for the administrative needs, such as meeting schedules, etc.

6. Document Storage:  Tim reported all the CWT documents have now been relocated to the CWC facility for storage.   They are looking to obtain money for hiring an intern to digitalize all the documents.  After the meeting, Tim would show everyone the storage area.

7. Request for Document Review:  Jeff  reported that they have received a request from a Philadelphia graduate student (Anna) to review the CWT records as part of her study.  For her study, the records would be opened and made available to her during normal business hours in a specified area.  She is looking to review the records sometime during September 9th – 20th.  Jeff said that permission to access the records is subject to CWC approval.  Tim said that CWC is open to whatever the CWT recommends.  Tim and Jeff will work out the agreement stating that CWT and CWC are okay with this request.

8. Elections:  Ric reminded everyone that they need to get moving on the elections.   All positions are up for re-election.

9. Quarterly Meeting:  The quarterly meeting with the leads from all watershed organizations   (CWT, CWC, WAC, etc.) is tentatively scheduled for September 10th.   Purpose of this meeting to have dialogue on all issues organizations are facing.

10. Reports:
a.  FAD deliverables:  No report

b.  Streamside Acquisition:  No report

c.  Flood Commission Reports:  No report

d. CWC Report:  Jason reported on the septic program contract with the NYC.  They are having contract issues and will not be awarding any new septic program requests until the issues are resolved.   Progress is being made on addressing and resolving the issues.   Jason also reported that NYC is evaluating how CWC manages their contracts.  CWC has provided responses on each contracted evaluated to date.  One issue CWC is facing is that the contracts are deviating from the original contracts, with language revisions made by city attorneys.  This is causing issues.  Ric said that CWT can be of service to CWC with addressing and resolving these issues.  

e.  Below the Reservoirs:  No report  

11. Warrant(s) and Treasurer Report: There is $4137.84 in the checking account and $130,873.03 in the savings account.   Peter Friedel made the motion to accept the Treasurer’s report.  Second by Dave Kuckle.   Motion carried.

Greg Vurckio motioned to pay the warrant for:
Delaware County Admin services –           $   500.00
Legal fees to Jeff Baker –                             $   814.00
For a total warrant of –                               $ 1314.00
Second by Dave Kuckle.  Motion carried.       
$50 storage fee payment is deferred due to relocation of files to new space.  

12. Other:  As we are not allowed to Zoom at this point if meeting also has people attending in person, Ric said to plan on meeting at the CWC facility in September. 

13. Adjourn:   Motion to adjourn meeting made by Greg Vurckio.  Second by Bill Federice.  Meeting adjourned at 7:33 pm.