Executive Board Meeting – April 17, 2017

April’s meeting cancelled.

(CWT chairman unable to attend, and proposed agenda was light.)


Executive Board Meeting – March 20, 2017

Location: Coalition of Watershed Towns, Main Street, Margaretville, NY
Time: 6:15pm

In Attendance: Anthony Coiro, Ric Coombe, Bruce Dolph, Peter Friedel, Mark Tuthill, Anthony VanGlad, Greg Vurkio, Thomas Hilson, Jake Rosa [and Jeff Baker. (cfs amended May 22, 2012)]

Others: Abby Butler, Jay Braman, Dean Frazier, Larry Underwood, Charlie Gregory, Michelle Yost, Tim Cox, Molly Oliver

1. Call to Order – 6:15

2. February 27, 2017 Minutes Approval. A motion to accept the minutes was made by Mark Tuthill, Seconded by Tony VanGlad. Carried.

3. Update on stakeholder negotiations and 3rd Supplemental Side Agreement
a. Jeff explained that contrary to his email, the CWT does not need to vote at this meeting to sign the Third Supplemental Side Agreement.
b. Waiting to get a letter of Intent from DEP regarding a date when a certain number of employees will be moved into the new office that CWC is in the process of designing and will build.
c. Depending on the recommendations in the draft FAD, CWT will send around a resolution opposing giving more money to LAP. We want them to wait until they have the results from the expert panel before making any specific recommendations about funding that program.

4. 2017 Elections

5. Noticing CWT meetings – Jeff thinks that once a year we are required to give notice of the meetings to the media through the email list. He will double check and Molly will bring that answer to the next meeting.

6. Flood Commission Reports
a. Delaware County – Delhi had a productive meeting, looks like a few good projects on that table. No meeting currently scheduled for Hamden or Andes, Middletown meeting on Monday 3/27 to wrap up the Arkville LFA, Walton continues to meet monthly.
b. Greene County – Modeling being done in Conesville, not a lot of project potential there. They are doing a BCA there now. It would involve buying out two homes. Ashland waiting on subcontractor approval with Woidt. Entering an agreement with MMI for the three communities in Hunter. Will commence in April. GNH waiting to see if it is financially feasible for them to move.

7. CWC report
a. Waiting for LFAs to be complete so they can fund projects.
b. Tim noted that the BCA does not need to be 1:1 for a project to be funded by CWC. It is at the discretion of the board to determine if the benefit outweighs the cost. Bruce notes that you do not need a 1:1 for SMIP program funding either. Molly noted that the consultants will be tasked with documenting the water quality benefits, but that we need to ask them to do that at the flood commission meetings.
c. The CWC annual meeting is at Hanah on the first Wednesday of April. RSVP to CWC if interested in attending.

8. Below the Reservoirs
a. Delaware – SCMP – Have two rounds of public meetings scheduled in April and May. Plan will be complete by middle of December.
b. Esopus
c. Schoharie

9. OST Models – Delaware County sent a letter to the National Academy of Sciences expert review panel. A review of the Operation and Support Tool is required by the FAD. The panel members do not have good understanding of the relationships between city and communities, and we’re going to try to have a better understanding of that. There are also obligations and implications for the communities below the dams. Ric asked if that was related to the article in the Record. Dean said no, that that was about the Regulated Flow Advisory Committee. They have been stagnating with their negotiations about the Flexible Flow Management Plan. This would bring the releases back to Revision 1. That means that the OST would not be used to determine the releases.

10. Kurt Ossenfort – Jeff said he had spoken with Kurt and there are minor changes to make to the contract.
a. High quality thumb drives – Based on questions from the board last month, Molly reached out to Kurt to find out how much data would need to be stored on the drive, and if a less expensive thumb drive can be used in its place. It is 1.5 TB of data. This is too much for a thumb drive, as you would need 1.5 TB for storage and also significant other space in order to work with the files from the drive. He recommends a 4TB drive.
b. Ric made a motion to allow Kurt to purchase two drives so we have a backup. Tony VanGlad seconded. Motion carried.

11. Archiving status – Marist not interested in the archives. Marist suggested that we try the NYS Archives or digitizing all of the files and getting rid of the originals. Molly is working to get a proposal for digitization, has not heard back from NYS Archived. Other ideas from the board include: Museum in new CWC building, Time and Values Museum. Molly will reach out to both.

12. Warrants(s) and Treasurer’s Report
a. Motion made to approve the warrants by Ric, seconded by Mark. Carried.
i. $50 – the Store Room
ii. $338.49 – DelCo Watershed Affairs

b. Motion made to approve Treasurer’s Report by Ric, seconded by Tony Coiro, Carried
i. Checking – 1,028.00
ii. Savings – 78,681.77
c. Dues Payment Update – many have paid their dues at this point.

13. Other
a. Tony VanGlad is likely going to be joining the CWC. He will no longer be able to be on the CWT board if that happens.
b. Tony VanGlad announced that the District manager of the Schoharie County SWCD is retiring this month and they are looking for a replacement for that position.
c. Michelle Yost said the annual Watershed Summit is this weekend in Hunter.

14. Adjourn – Motion to adjourn at 6:57 made by Tony VanGlad, seconded by Tony Coiro. Carried.

Executive Board Meeting – Feb 27, 2017

Location: Coalition of Watershed Towns, Main Street, Margaretville, NY
Time: 6:15pm

Attending: Bruce Dolph, Peter Friedel, Art Merrill, Michael McCrary, Mark Tuthill, Greg Vurckio, Wayland Gladstone, Thomas Hilson, Jake Rosa, and Kevin Young

Others: Jay Brayman, Michelle Yost, Aaron Bennett, Tim Cox, Molly Oliver, Frazier.

1. Call to Order: 6:17 PM

2. December 19, 2016 Minutes Approval – Motion to approve, Mark Tuthill, second Peter Friedel. Passed.

3. Update on stakeholder negotiations and 3rd Supplemental Side Agreement
a. Kingston Meeting – February 14 – Kevin briefly summarized where things are at and feels that the Third Supplemental Side Agreement is essentially done and that WRR issues are finalized and moving forward. He reported that he thought things went well and that Corporate Counsel Attorney Hilary Meltzer work diligently to find reasonable and practical solutions to issues raised.
b. LAP – EIS Update
c. Timeline – Looking for FAD by the end of the week. Kevin reported that a few tasks remain to complete the Third Supplemental Side Agreement.

4. 2017 Elections – Bruce reminded the board that elections are coming up.

5. Noticing CWT meetings – Kevin Young will look into the question of whether or not meeting notices are required by CWT.

6. Flood Commission Reports – A summary report from Phil Eskeli for the WoH was circulated. Greene County and Delaware County SWCD’s were circulated. Aaron had shared Ulster County’s report to Molly who had it sent out to Executive Committee members. They all continue to move ahead.

7. CWC report – nothing to report at this time.

8. Below the Reservoirs
a. Delaware – Art Merrill reported on the Friday Feb. 24 meeting with DEP on ideas to assist communities below the dam regarding notification options during emergency situations and options to help with inundation maps for these communities during spill events that involve serious flooding. It went well. Discussions will continue. Supervisors from Deposit and Hancock were also present. Dave Warne and Tina Johnstone along with other key DEP staff were present. Next steps were summarized.
b. Esopus – Aaron reported that DEC is updated the hydrology and hydraulics modeling and that they are clarifying flood insurance rate maps below the dams.
c. Schoharie- no new information.

9. Kurt Ossenfort – Contract Update from Jeff – no report.
a. External hard drive for files. Cost estimate $310.00. Mike McCrary suggested that high quality thumb drives be considered for less money. Molly will check into that.

10. Archiving status – Molly reported that Marist College is not interested in archiving CWT historical information. Too much administrative material. CWT Board asked Molly to investigate the cost of digitizing the approximately 60 boxes of material and then follow digitizing estimates with what it might take to remove duplicates.

11. Warrants(s) and Treasurer’s Report
a. Warrants – $13,672.34 Total; $13.288.73 – Young and Sommer; $50 Storage Fees – documents; $309.89 Watershed Affairs and $23.72 for postage. Art moved to pay vouchers, Mark Tuthill second. Passed. Treasurer’s report. Checking account balance $1,000.11. Savings account balance $49,639.46.
b. Dues Payment Update – Bills were sent out in January. Bruce reviewed the status of payments. That spurred some questions by members. Watershed Affairs will review the information and clear up some of the questions for the next meeting.

12. Other

13. Adjourn: Mike McCrary moved to adjourn. Art Merrill second. Passed.

Executive Board Meeting – Dec 19, 2016

Call to order 6:16

Present: Tony Van Glad, Art Merrill, Bruce Dolph, Mark Tuthill, Mike McCrary, Greg Vurckio, Tony Coiro, Pete Friedel, Wayland Gladstone and Jeff Baker.

Others present: Aaron Bennett, Rick Weidenbach, Molly Oliver, Tim Cox, Frazier.

1. October 17th Minutes: Motion to approve by Tony Van Glad, second by Mark Tuthill. Passed. (Nov. meeting cancelled)

2. Update on Stakeholder Meetings: Bruce summarized that it was a constructive and very positive. Environmental Groups asked for more meetings in January and February to discuss their concerns about some of the items that have been discussed already and that they have other additional general concerns they want to discuss. DOH has apparently said no to extended meetings that would delay the FAD. The group said yes to another meeting contingent upon the Env. Group getting their concerns out in early January. DEP had a tugboat sink in the Schoharie Reservoir. It was suggested that perhaps they would find it floating down the Esopus after passing through the tunnel.

a. Mr. Baker arrives creating chaos. Jeff Baker summarized the most recent meeting of the meetings held on 12/19 in Kingston. He agreed that it was a good meeting. Modification of some septic regulations appears likely. Jeff and Bruce were very encouraged with regard to funding of septic systems involving small business, small government, etc. The City will suspend solicitation in several towns (excluding WAC easements) while they conduct a study to determine if the LAP is impacting communities where they have purchased large amounts of land. The goal is to finish the study in the spring of 2017. Communities need to be vigilant in reviewing the acquisitions. Asked that the City will not proposed or DOH will not require it as part of the FAD a specific LAP. Want to wait until the NAS review is done before any future LAP recommendations be LTPP continuing the LAP.

b. LAP impact on CWTs. Was seeking a letter from each town to comment on what problems they are having with the LAP. It was decided that this effort is not now needed.

3. Flood Commission Reports. A handout was provided per Phil Eskeli. They are all moving forward. Aaron expanded on more recent issues and imminent activities.

4. CWC Report – Will be taking over the Future Stormwater program making it easier and more efficient for applicants with local administration and payments from CWC. No City vetos. City and CWC are still discussing the contract and program rules.

5. Below the reservoirs.
a. Delaware – A Project Advisory Committee has met for Vision Statement, Goals and Objectives. Less than a year to finish up.
b. Aaron corrected a prior statement in that a draft scope statement is what will be out soon. Not a draft EIS.
c. Town of Hurley letter went out today stating that explaining to him that the CWT is not supporting buyouts as part of the agreement for communities above the dams. Jeff handed out a letter.

6. Kurt Ossenfort contract: Jeff reported that contract recently went out.

7. Molly reported on the archiving effort. Mr. Corsaro put together a proposal to have CWT records archived. He recommended Cornell and Marist as possible locations to store archives. He recommended Marist as the first choice. CWT would donate the records to Marist and provide a donation. They would preserve all critical papers. There is a possibility to continue to add more information. It may be possible to make some portions put in electronic form. Climate controlled rooms, materials and expertise are needed that the CWT does not have. Tony Coiro motioned to have them archived at Marist after more investigation. Mike McCrary seconded. Discussion: Jeff cautioned about some documents may have attorney/client stipulations. Some review may be needed. Want the information to be used in research and be available to the public. Passed.

8. Warrants: Young, Sommers for $8,926.52 Moved my Tony Coiro, seconded by Mike McCrary Passed.

Treasurer’s report: Checking Balance $1,001.15. Savings Balance $58,519.79. Dues should begin to come in beginning in January.
a. Bruce summarized status of receivables for dues. A handful of municipalities are delinquent.

9. Other: January meeting date changed to the 23rd from the 16th. February 27th instead of February 20th.

10. Move to adjourn 7:18 Tony Van Glad second Mark Tuthill. Passed.

Executive Board Meeting – Oct 17, 2016

Location: Coalition of Watershed Towns, Main Street, Margaretville, NY
Time: 6:15pm

In Attendance: Anthony Coiro, Ric Coombe, Bruce Dolph, Art Merrill, Michael McCrary, Mark Tuthill, Anthony VanGlad, Greg Vurkio, Jake Rosa, Tom Hilson, Bud Gladstone, Aaron Bennett, Tim Cox, Rick Weidenbach, Larry Underwood, Alan Rosa, Alicia Terry, Molly Oliver, Michelle Yost

1. Call to Order – 6:15

2. September 19, 2016 Minutes Approval. Motion to accept the minutes made by Ric Coombe, seconded by Mark Tuthill. Carried.

3. Executive Committee
a. Two alternates needed for Delaware County and they selected Bud Gladstone, Supervisor of Andes and Tom Hilson, Town Board, Bovina

4. Town of Hurley. The Town of Hurley has 10-12 house below the reservoir that have had repeated flooding. This flooding is because the water came through the spillway. They are requesting to have these parcels be made eligible for the NYC Funded Flood Buyout Program. Concerns were expressed because the Town of Hurley is partially contained in the watershed, but these properties are outside of the watershed boundary. There is a working group in the area called the “Ashokan Release Working Group,” and this might be a venue for them to try to address these issues. That group is supposed to be doing an EIS to evaluate all of the impacts of being below the dams. If the EIS leads them to a buyout for that area, it would be separate from the Water Supply Permit. The point was made that at times the reservoirs have prevented flooding. At time s it may contribute, but it is unknown if that flooding is worse than if the dam was not in place. Aaron was not sure of the status of the working group. He reposted that he did not think the county was involved in this. Overall the group wants to support Hurley, but does not feel the NYCFFBO is the right path. Aaron said in April 2005 was the flood of record and there was a FEMA buyout made available at that time. Tony Van Glad made a motion to have the CWT attorney draft a letter to Hurley to tell them the other case and letting them know that the NYCFFBO only applies inside the watershed and those properties are outside. Motion seconded by Tony Coiro. Carried.

5. Update on WSP & Side Agreement, WR&R.
a. Kingston Meetings – the October 25th meeting has been cancelled and more meetings scheduled for November 7, November 17, and December 1. Topics covered in this round of meetings:
i. The City will fund some of the costs for non-residential septics that they currently not cover. No decision made yet about the cost sharing. We have a proposal out there, need feedback.

ii. Working to alleviate need for some modeling and treatment of runoff for small project SWPPP.

iii. Working on deed restrictions for Deed language

iv. Off-site stockpiles and erosion controls – limiting the City’s involvement in this

v. Still working on protocol for percolation pits for stormwater and septics – soils profiles. City disagrees with local engineers. We want City to give deference to local engineer. If there is a disagreement a higher up engineer from DEC would have to give a written explanation. This should encourage the City to be reasonable. Jeff counteroffered that the city has more say when the soil test is within 200’ of the watercourse. If it is farther away, they defer to the local engineer. City will get back to us on this.

vi. We will be developing a Third Supplemental Side Agreement. Jeff wants environmental groups to sign on as well. They have been quite and we want to make sure they are in agreement so there are not issues down the road and that they will not go around the agreement.

vii. Still waiting to hear back from the City on the business septics.

viii. Discussing contracting issues on Oct 18.

ix. Tim noted that the local consultation contract has been cancelled by the city and the DEP is working to correct that. Jim Martin will attend and be prepared to talk to DEP about this.
1. All of the contracts we use regularly were drafted in 1996. The city’s policies have changed since then, and the outdated contracts are causing some of the issues. Updating the contracts may help with some of the issues.
2. Rick noted that the SWCD is currently treated as a vendor. Can they do inter municipal agreements? A lot of the issues are really non issues as SWCD must follow General Municipal Law.

6. Flood Commission Reports
a. Delaware county handed out a handout with updates

b. Phil Eskeli’s report was also handed out. That gives a status update of all towns.

c. Greene County, Ulster County, and Schoharie County gave verbal updates about ongoing feasibility studies and relocations.

7. CWC reports – DEP Meeting

8. Kurt Ossenfort – Contract Update from Jeff. No contract yet.

9. Archive materials from WOH, Young Sommer, Greene County – the Archivist that we were planning to use is no longer available to do the entire task. He will help us to get a document together to develop the RFP to hire another archivist.

10. Below the Reservoirs
a. Delaware – First round of community outreach meetings is ongoing. Will get into writing the plan over the winter.

b. Esopus- Lower Esopus EIS will be out soon. They are unhappy the DEP will be the lead agency for that. DEC should have been lead agency.

c. Schoharie – Dynamiting shaft in Gilboa Dam. Waiting on a pit to armor Schoharie Creek.

11. Warrants(s) and Treasurer’s Report
a. Warrants motion made by Tony VanGlad to pay the following warrants:
i. Store Room – $50
ii. Young and Sommer – $3,314.50
Seconded by Tony Coiro. Carried.

b. Dues Payment Update – no update

c. Checking account: $1,000.21
d. Savings account: $74,161.96
Motion made by Tony Coiro to accept the treasurer’s report. Seconded by Ric Coombe. Carried.

12. Other
a. Ric Coombe said that Sullivan County will be signing the side agreement this week.

b. Aaron reported that the side agreement got through committee. Should hopefully go through next week.

13. Adjourn 7:28. Motion to adjourn made by Tony VanGlad. Seconded by Mark Tuthill. Carried